TRACK SAFETY INCIDENTS#
The Track Safety Incidents (IHIN) allows you to record information on safety incidents. These incidents may be recorded in detail, covering information on the time, location, factors, investigation and costs surrounding a specific incident.
The definition data for the Track Safety Incidents screen is stored in the P2K_SH_INCIDENTS table.
- Entity
- This field identifies the entity associated with this incident.
- Incident Code
- This field displays a user-defined code that uniquely identifies the incident.
- Description
- This field provides a description of the incident
Incident Info tab#
Incident#
- Incident Date
- This field indicates the date the incident occurred.
- Incident Time
- This field will display the time the incident occurred.
- Please note that unless indicated otherwise, the time will default to ‘AM’. EG 4:30 PM must be inputted as either ‘430 PM’ or ‘1630’.
- Incident Status
- This field displays the current status of the incident.
- Incident Type
- This field displays the nature of the incident.
- Incident Category
- This field allows you to further categorize the incident.
- Incident Reason
- This field allows you to identify a reason for the incident, if applicable.
Reported#
- Report by Employee Or by Contact
- These fields will identify the individual who reported the incident.
- You may only complete one of these fields.
- For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
- For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.
- Date Reported
- This field displays the date the incident was reported.
- The system allows for the Date Reported to be earlier than the Incident Date.
- Time Reported
- This field displays the time the incident was reported.
- Please note that unless indicated otherwise, the time will default to ‘AM’. EG 4:30 PM must be inputted as either ‘430 PM’ or ‘1630’.
- How Reported
- This field displays the communication method used to report the incident.
- Anonymous
- If this toggle is ON, the incident was reported anonymously.
Location#
- Location
- This field will identify the location of the incident. For instance, if an entity has two or three plants, this field will identify which plant is incident spot.
- Place of Incident
- This field allows you to further define the exact location of the incident, by room, station, etc.
- Once the ‘Location’ field has been selected, any information defined on the IDLN table (e.g. address, phone number, email address), will default into the fields below. These fields can, however, be edited.
- Address Line 1
- This field displays the exact address of the incident.
- Address Line 2
- This field displays further information for the exact address of the incident.
- Locality
- This field will display the town or city of the incident.
- State/Province
- This field allows you to define the state or province of the incident.
- Zip Postal
- This field will display the zip or postal code for the address of the incident location.
Phone#
- Phone #
- This field will display the phone number of the incident location.
- Phone Extension
- If there is a phone extension for the incident location, that number will be displayed here.
- Fax #
- If there is a fax number for the incident location, that number will be displayed here.
- Email Address
- If there is an email address for the incident location, you may input that address in this field.
- Notification List
- This field displays all those who were notified of the incident.
Incident Factors tab#
- Caused By EE
- If the incident was caused by a particular individual, this field allows you to identify that employee.
- On State Property
- If this toggle is ON, the incident occurred on state property
- On Employer Site
- If this toggle is ON, the incident occurred at the work site.
- Entire Dept Affected
- If this toggle is ON, the entire department was affected by this incident.
- Vehicle Involved
- If this toggle is ON, a vehicle was involved in this incident.
- Equipment Involved
- If this toggle is ON, equipment was involved in this incident.
- Incident Description
- This field allows you to record additional information about the incident.
- Environmental Factors
- If the work environment (e.g. windy construction site) is a factor in the incident, you may indicate those factors here.
- Incident Caused By
- If an individual was responsible for the incident, you may indicate that person here.
Investigation tab#
- Investigated by Employee Or by Contact
- These fields will display the name of the individual who investigated the incident. This is an optional field you may fill manually or retrieve from the LOV provided.
- You may only complete one of these fields.
- For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID_INVESTIGATED_BY.
- For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_INVESTIGATED_BY.
- Date Investigated
- This field will display the date of the investigation.
- Date Closed
- This field will identify the date the investigation was closed.
- Avoidable
- If this toggle is ON, the investigation determined that the incident was avoidable. .
- Investigation Result
- This field allows you to provide further information about the investigation and its results.
People Involved tab#
- Case Number
- This field displays a user-defined code that uniquely identifies the investigation case number.
- Incident Date
- This field will display the date the incident took place.
- Incident Time
- This field will display the time the incident occurred.
- Please note that unless indicated otherwise, the time will default to ‘AM’. EG 4:30 PM must be inputted as either ‘430 PM’ or ‘1630’.
- Entity
- This field will display the entity that the employee works for.
- Injured Employee/Or Contact
- These fields will display the name of any individuals who were injured by this incident.
- You may only complete one of these fields.
- This is an optional field you may fill manually or retrieve from the LOV provided. Once the ‘Injured Employee’ field has been selected, the entity, department and job fields will automatically fill with information from IEAS. These fields may, however, be edited.
- For internal contacts, use the Employee Name field. The link to IEAS (P2K_HR_ASSIGNMENTS) is made through the foreign key EAS_ID.
- For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_REGARDING.
- Department
- This field will display the department the employee is assigned to.
- Job
- This field will display the employee’s job.
- View Health Issue
- This button will take you to the Track Health Issues (IHHI) form.
Vehicle Reports tab#
The definition data for the Vehicle Reports screen is stored in the P2K_SH_VEHICLE_REPORTS and P2K_SH_VEHICLE_PASSENGERS table.
- Vehicle Year
- This field identifies the year the vehicle was made.
- Vehicle Type
- This field identifies the type of vehicle.
- Vehicle Make
- This field identifies the make of vehicle.
- Vehicle Plates
- This field identifies the vehicle’s license plates.
- Vehicle Speed
- This field displays how fast the vehicle was going.
- Driven By EE / Or By Contact
- These fields will display the name of the individual driving the vehicle at the time of the incident.
- You may only complete one of these fields.
- For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
- For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.
- Owned By Ee / Or By Contact
- These fields will display the name of the vehicle owner.
- You may only complete one of these fields.
- For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID_OWNED_BY.
- For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_OWNED_BY.
- State/ Prov
- This field identifies the state or province where the vehicle is registered.
- Insurance Company
- This field identifies which company insures the vehicle.
- Insurance Policy
- This field identifies the policy the vehicle is insured under.
- Company Vehicle
- This field indicates if the vehicle is owned by the entity.
- Seat Belt Worn
- This field indicates if the passengers were wearing seat belts.
- Photos Taken
- This field indicates if photos were taken at the accident site.
- Recovery Cost
- This field displays recovery costs associated with the incident.
- Repair Cost
- This field displays repair costs associated with the incident.
- Road Conditions
- This field displays the road conditions at the time of the incident.
- Weather Conditions
- This field displays the weather conditions at the time of the incident.
- Damage
- This field provides information on the damage incurred through this incident.
- Operator Statement
- This field provides the accident statement from the operator of the vehicle.
Vehicle Passenger#
- Passenger Employee/Contact
- These fields will display the passengers in the vehicle.
- You may only complete one of these fields.
- For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
- For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.
- Passenger Injuries
- This field will detail any injuries incurred by the passengers.
- Passenger Statement
- This field displays statements from the vehicle passengers.
- Seat Belt Worn
- This field indicates if the passenger were wearing their seat belt.
Witnesses tab#
The definition data for the Incident Witnesses screen is stored in the P2K_SH_INCIDENT_WITNESSES table.
- Date Interviewed
- This field displays the date of the interview.
- Witnessed By Employee/Contact
- These fields will display the name of any witness to the incident.
- information You may only complete one of these fields.
- For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
- For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.
- Interviewed By Employee/Contact
- These fields will display the name of any witness to the incident.
- You may only complete one of these fields.
- For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID_INTERVIEWED_BY.
- For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID_INTERVIEWED_BY.
- Witness Statement
- This field allows you to record the witness’s statement of the incident.
Associated Costs tab#
The definition data for the Health Access screen is stored in the P2K_SH_HEALTH_COSTS table.
- Cost Date
- This field will display the date the cost was incurred.
- Cost Category
- This field allows you to further categorize the cost.
- Cost Amount
- This field displays the actual amount of this health cost.
- Currency
- This field defines the currency in which the cost amount is expressed.
- Employer %
- This field will display the percent of the cost to be paid by the employer.
- Payment Status
- This field will display the current status of the payment for this cost.
- Payment Method
- This field will indicate how payment was made for this cost.
- Description
- This field allows you to give a short description of the health cost being defined.
- Cost Reference
- This field allows you to reference the cost, for example, to an invoice number.
