TRACK SAFETY INCIDENTS#

The Track Safety Incidents (IHIN) allows you to record information on safety incidents. These incidents may be recorded in detail, covering information on the time, location, factors, investigation and costs surrounding a specific incident.

The definition data for the Track Safety Incidents screen is stored in the P2K_SH_INCIDENTS table.

Entity
This field identifies the entity associated with this incident.
Incident Code
This field displays a user-defined code that uniquely identifies the incident.
Description
This field provides a description of the incident


Incident Info tab#

Incident#

Incident Date
This field indicates the date the incident occurred.
Incident Time
This field will display the time the incident occurred.
Please note that unless indicated otherwise, the time will default to ‘AM’. EG 4:30 PM must be inputted as either ‘430 PM’ or ‘1630’.
Incident Status
This field displays the current status of the incident.
Incident Type
This field displays the nature of the incident.
Incident Category
This field allows you to further categorize the incident.
Incident Reason
This field allows you to identify a reason for the incident, if applicable.

Reported#

Report by Employee Or by Contact
These fields will identify the individual who reported the incident.
You may only complete one of these fields.
Date Reported
This field displays the date the incident was reported.
Time Reported
This field displays the time the incident was reported.
Please note that unless indicated otherwise, the time will default to ‘AM’. EG 4:30 PM must be inputted as either ‘430 PM’ or ‘1630’.
How Reported
This field displays the communication method used to report the incident.
Anonymous
If this toggle is ON, the incident was reported anonymously.

Location#

Location
This field will identify the location of the incident. For instance, if an entity has two or three plants, this field will identify which plant is incident spot.
Place of Incident
This field allows you to further define the exact location of the incident, by room, station, etc.
Once the ‘Location’ field has been selected, any information defined on the IDLN table (e.g. address, phone number, email address), will default into the fields below. These fields can, however, be edited.
Address Line 1
This field displays the exact address of the incident.
Address Line 2
This field displays further information for the exact address of the incident.
Locality
This field will display the town or city of the incident.
State/Province
This field allows you to define the state or province of the incident.
Zip Postal
This field will display the zip or postal code for the address of the incident location.

Phone#

Phone #
This field will display the phone number of the incident location.
Phone Extension
If there is a phone extension for the incident location, that number will be displayed here.
Fax #
If there is a fax number for the incident location, that number will be displayed here.
Email Address
If there is an email address for the incident location, you may input that address in this field.
Notification List
This field displays all those who were notified of the incident.


Incident Factors tab#

Caused By EE
If the incident was caused by a particular individual, this field allows you to identify that employee.
On State Property
If this toggle is ON, the incident occurred on state property
On Employer Site
If this toggle is ON, the incident occurred at the work site.
Entire Dept Affected
If this toggle is ON, the entire department was affected by this incident.
Vehicle Involved
If this toggle is ON, a vehicle was involved in this incident.
Equipment Involved
If this toggle is ON, equipment was involved in this incident.
Incident Description
This field allows you to record additional information about the incident.
Environmental Factors
If the work environment (e.g. windy construction site) is a factor in the incident, you may indicate those factors here.
Incident Caused By
If an individual was responsible for the incident, you may indicate that person here.


Investigation tab#

Investigated by Employee Or by Contact
These fields will display the name of the individual who investigated the incident. This is an optional field you may fill manually or retrieve from the LOV provided.
You may only complete one of these fields.
Date Investigated
This field will display the date of the investigation.
Date Closed
This field will identify the date the investigation was closed.
Avoidable
If this toggle is ON, the investigation determined that the incident was avoidable. .
Investigation Result
This field allows you to provide further information about the investigation and its results.

People Involved tab#

Case Number
This field displays a user-defined code that uniquely identifies the investigation case number.
Incident Date
This field will display the date the incident took place.
Incident Time
This field will display the time the incident occurred.
Please note that unless indicated otherwise, the time will default to ‘AM’. EG 4:30 PM must be inputted as either ‘430 PM’ or ‘1630’.
Entity
This field will display the entity that the employee works for.
Injured Employee/Or Contact
These fields will display the name of any individuals who were injured by this incident.
You may only complete one of these fields.
This is an optional field you may fill manually or retrieve from the LOV provided. Once the ‘Injured Employee’ field has been selected, the entity, department and job fields will automatically fill with information from IEAS. These fields may, however, be edited.
Department
This field will display the department the employee is assigned to.
Job
This field will display the employee’s job.
View Health Issue
This button will take you to the Track Health Issues (IHHI) form.

Vehicle Reports tab#

The definition data for the Vehicle Reports screen is stored in the P2K_SH_VEHICLE_REPORTS and P2K_SH_VEHICLE_PASSENGERS table.

Vehicle Year
This field identifies the year the vehicle was made.
Vehicle Type
This field identifies the type of vehicle.
Vehicle Make
This field identifies the make of vehicle.
Vehicle Plates
This field identifies the vehicle’s license plates.
Vehicle Speed
This field displays how fast the vehicle was going.
Driven By EE / Or By Contact
These fields will display the name of the individual driving the vehicle at the time of the incident.
You may only complete one of these fields.
Owned By Ee / Or By Contact
These fields will display the name of the vehicle owner.
You may only complete one of these fields.
State/ Prov
This field identifies the state or province where the vehicle is registered.
Insurance Company
This field identifies which company insures the vehicle.
Insurance Policy
This field identifies the policy the vehicle is insured under.
Company Vehicle
This field indicates if the vehicle is owned by the entity.
Seat Belt Worn
This field indicates if the passengers were wearing seat belts.
Photos Taken
This field indicates if photos were taken at the accident site.
Recovery Cost
This field displays recovery costs associated with the incident.
Repair Cost
This field displays repair costs associated with the incident.
Road Conditions
This field displays the road conditions at the time of the incident.
Weather Conditions
This field displays the weather conditions at the time of the incident.
Damage
This field provides information on the damage incurred through this incident.
Operator Statement
This field provides the accident statement from the operator of the vehicle.

Vehicle Passenger#

Passenger Employee/Contact
These fields will display the passengers in the vehicle.
You may only complete one of these fields.
Passenger Injuries
This field will detail any injuries incurred by the passengers.
Passenger Statement
This field displays statements from the vehicle passengers.
Seat Belt Worn
This field indicates if the passenger were wearing their seat belt.


Witnesses tab#

The definition data for the Incident Witnesses screen is stored in the P2K_SH_INCIDENT_WITNESSES table.

Date Interviewed
This field displays the date of the interview.
Witnessed By Employee/Contact
These fields will display the name of any witness to the incident.
information You may only complete one of these fields.
Interviewed By Employee/Contact
These fields will display the name of any witness to the incident.
You may only complete one of these fields.
Witness Statement
This field allows you to record the witness’s statement of the incident.


Associated Costs tab#

The definition data for the Health Access screen is stored in the P2K_SH_HEALTH_COSTS table.

Cost Date
This field will display the date the cost was incurred.
Cost Category
This field allows you to further categorize the cost.
Cost Amount
This field displays the actual amount of this health cost.
Currency
This field defines the currency in which the cost amount is expressed.
Employer %
This field will display the percent of the cost to be paid by the employer.
Payment Status
This field will display the current status of the payment for this cost.
Payment Method
This field will indicate how payment was made for this cost.
Description
This field allows you to give a short description of the health cost being defined.
Cost Reference
This field allows you to reference the cost, for example, to an invoice number.


Notes #

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