Wiki: IHIN

Table of Contents

TRACK SAFETY INCIDENTS
IHIN Field Descriptions
Investigation tab
People Involved tab
Vehicle Reports tab
Vehicle Passenger
Witnesses tab
Associated Costs tab
Incident Info tab
Incident Area
Location Area
Reported Area
Phone Area
Incident Factors tab
Notes

TRACK SAFETY INCIDENTS#

The Track Safety Incidents (IHIN) allows users to record information on safety incidents. These incidents can be recorded in detail, covering information on the time, location, factors, investigation and costs surrounding a specific incident.

In addition, this area allows users to keep records of medical costs, exams and time lost due to illness and injury.

The definition data for the Track Safety Incidents screen is stored in the P2K_SH_INCIDENTS table.

IHIN Field Descriptions#

Field	Description

Entity: This field identifies the entity associated with this incident.

Incident Code: This field displays a user-defined code that uniquely identifies the incident.

Description: This field provides a description of the incident

Investigation tab#

Field	Description
Investigated by Employee/Or By Contact	These fields define the name of the individual who investigated the incident. This is an optional field users can enter manually or retrieve from the LOV provided. NOTE: Users can select either one or the other one of these fields, but not both. * For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID. * For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.
Date Investigated	This field defines the date of the investigation.
Date Closed	This field defines the date the investigation was closed.
Avoidable	When this toggle is set to ON, the investigation determined that the incident was avoidable.
Investigation Result	Users can record additional information about the investigation and its results in this field.

People Involved tab#

Field	Description
Case Number	This field displays the user-defined code that uniquely identifies the investigation case number.
Incident Date	This field defines the date the incident occurred.
Incident Time	This field defines the time the incident occurred.

NOTE: the time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’.

Entity	This field defines the entity the employee works for.
Injured Employee/Or Contact	These fields define the name(s) of any individuals who were injured in the incident.

Users can select either one or the other one of these fields, but not both.

For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.
This is an optional field you may fill manually or retrieve from the LOV provided. Once the ‘Injured Employee’ field has been selected, the entity, department and job fields will automatically fill with information from IEAS. These fields may, however, be edited.

Field	Description
Department	This field defines the department the employee is assigned to.
Job	This field defines the employee’s job.
View Health Issue	This link will take users to the Track Health Issues (IHHI) form.

Vehicle Reports tab#

The definition data for the Vehicle Reports screen is stored in the P2K_SH_VEHICLE_REPORTS and P2K_SH_VEHICLE_PASSENGERS table.

Field	Description
Vehicle Year	This field defines the year the vehicle was made.
Vehicle Type	This field defines the type of vehicle.
Vehicle Make	This field defines the make of vehicle.
Vehicle Plates	This field defines the vehicle’s license plate number.
Vehicle Speed	This field defines how fast the vehicle was going.
Driven By EE/Or By Contact	These fields define the name of the individual driving the vehicle at the time of the incident.

Users can select either one or the other one of these fields, but not both.

For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.

Owned By EE/Or By Contact	These fields define the name of the vehicle owner.

Users can select either one or the other one of these fields, but not both.

For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.

Field	Description
State/ Prov	This field defines the State or Province where the vehicle is registered.
Insurance Company	This field defines the company that insures the vehicle.
Insurance Policy	This field defines the policy the vehicle is insured under.
Company Vehicle	When this toggle is set to ON, the vehicle is owned by the entity.
Seat Belt Worn	When this toggle is set to ON, the operator of the vehicle was wearing a seat belt.
Photos Taken	When this toggle is set to ON, photos were taken at the accident site.
Recovery Cost	This field defines the recovery costs associated with the incident.
Repair Cost	This field defines the repair costs associated with the incident.
Road Conditions	This field defines the road conditions at the time of the incident.
Weather Conditions	This field defines the weather conditions at the time of the incident.
Damage	This field defines the damage sustained during the incident.
Operator Statement	This field displays the accident statement from the operator of the vehicle.

Vehicle Passenger#

Field	Description
Passenger Employee/Contact	These fields define the passengers in the vehicle.

Users can select either one or the other one of these fields, but not both.

For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.

Field	Description
Passenger Injuries	This field defines any injuries sustained by the passengers during the incident.
Passenger Statement	This field displays the accident statement(s) from the vehicle passenger(s).
Seat Belt Worn	When this toggle is set to ON, the passengers were wearing seat belts.

Witnesses tab#

The definition data for the Incident Witnesses screen is stored in the P2K_SH_INCIDENT_WITNESSES table.

Field	Description
Date Interviewed	This field defines the date of the interview.
Witnessed By Employee/Contact	These fields define the name(s) of any witness(es) of the incident.

Users can select either one or the other one of these fields, but not both.

For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.

Field	Description
Interviewed By Employee/Contact	These fields define the individual who interviewed the witness(es) of the incident.

Users can select either one or the other one of these fields, but not both.

For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.

Field	Description
Witness Statement	This field displays the witness’s statement of the incident.

Associated Costs tab#

The definition data for the Health Access screen is stored in the P2K_SH_HEALTH_COSTS table.

Field	Description
Cost Date	This field defines the date the cost was incurred.
Cost Category	This field defines the category the cost.
Cost Amount	This field defines the actual amount of the health cost.
Currency	This field defines the currency in which the cost amount is expressed in.
Employer %	This field defines the percent of the cost to be paid by the employer.
Payment Status	This field defines the current status of the payment for the cost.
Payment Method	This field defines how the payment was made for the cost.
Description	This field displays a short description of the health cost being defined.
Cost Reference	This field allows users to reference the cost, such as an invoice number.

Incident Info tab#

Incident Area#

Field	Description
Incident Date	This field defines the date the incident occurred. Optional.
Incident Time	This field will defines the time the incident occurred. Optional.

NOTE: the time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’.

Incident Status	This field defines the current status of the incident. Options are: * Newly Reported * Being Investigated * Investigation Completed * Closed. Optional.
Incident Type	This field defines the nature of the incident. Options are" * Safety Violation * Near Miss * Accident. Optional
Incident Category	This field allows users to further categorize the incident. Optional
Incident Reason	This field defines a reason for the incident, if applicable. Options are: * Substance Abuse * Machine Failure * Not Use Safety Device * Disobeyed Rules

Location Area#

Field	Description
Location	Mandatory. This field defines the location of the incident. Example: If an entity has two or three plants, this field will identify which plant the incident occurred at.
Place of Incident	This field further defines the exact location of the incident, by room, station, etc. Optional
Address Line 1	This field defines the exact address of the incident. NOTE: Once the ‘Location’ field (above) has been defined, any location information defined on IDLN, such as address, phone number, email address, etc. will automatically populate the address fields below. However, these fields can be edited.
Address Line 2	This field further defines information for the exact address of the incident. Optional.
Locality	This field will defines the Town or City of the incident. Optional.
State/Province	Mandatory. This field defines the State or Province of the incident.
Zip Postal	This field defines the zip or postal code for the address of the incident location. Optional

Reported Area#

Field	Description
Report by Employee Or by Contact	These fields define the individual who reported the incident.

Users can select either one or the other one of these fields, but not both

For internal contacts, use the Employee Name field. The link to IEID (P2K_HR_IDENTITIES) is made through the foreign key EID_ID.
For external contacts, use the Contact Name field. The link to IECI (P2K_HR_CONTACTS) is made through the foreign key ECT_ID.

Field	Description
Date Reported	This field defines the date the incident was reported. Optional

: The system allows for the Date Reported to be earlier than the Incident Date.

Time Reported	This field defines the time the incident was reported.

NOTE: the time will default to ‘AM’, unless otherwise defined. Example: 4:30 PM must be entered as either ‘430 PM’ or ‘1630’.

How Reported	This field defines the communication method used to report the incident. Options are: * In Person * Email * Phone * Fax * Self Service. Optional
Anonymous	When this toggle is set to ON, the incident was reported anonymously.
Not OSHA Reportable

Phone Area#

Field	Description
Phone #	This field defines the phone number of the incident location.
Phone Extension	This field defines the phone extension number for the incident location, if applicable.
Fax #	This field defines the fax number for the incident location, if applicable.
Email Address	This feild defines an email address for the incident location, if applicable.
Notification List	This field defines all individuals who were notified of the incident.

Incident Factors tab#

Field	Description
Caused By EE	Defines the name of the specific employee that caused the incident.
On Government Property	When this toggle is set to ON, the incident occurred on government property
On Employer Site	When this toggle is set to ON, the incident occurred at the work site.
Entire Dept Affected	When this toggle is set to ON, the entire department was affected by the incident.
Vehicle Involved	When this toggle is set to ON, a vehicle was involved in the incident.
Equipment Involved	When this toggle is set to ON, equipment was involved in the incident.
Incident Description	Users can record additional information about the incident in this field.
Environmental Factors	If the work environment, such as a windy construction site, is a factor in the incident, the factors are defined in this field.
Incident Caused By	Defines the name of the specific individual (not an employee) that caused the incident.

Notes #

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