MAINTAIN LEAVE RECORDS#
Leave Lines are the records of leave time that an employee has taken or is planning to take,and audit lines of when and what the attendance routine has calculated.
Leave Line Details are the specific attendance components affected by a leave line transaction.
You may access this feature through the Screens/Forms menu: Time and Attendance > Maintain Leave Records
Leave Line data is maintained on the P2K_AT_LEAVE_LINES and
P2K_AT_LEAVE_LINE_DETAILS.
Maintain Leave Records (IAAL) - All Leaves At A Glance#
- Start Date
- This is the date that the leave line record begins. Start_Date is a mandatory date field.
- End Date
- This is the date that the leave line record ends. End_Date is a mandatory date field.
- Leave Type
- This field holds the user-defined code to indicate the leave type. Leave_Type_Code is a mandatory 16-character alphanumeric field that is High Line provided or may be manually entered.
- Time Code
- This field holds the time code for which the leave line record is being created. The field will be blank if created by UPCALC. Time_Codes is a mandatory 16-character alphanumeric field that the user must manually enter or use the LOV (F9).
- Start Time
- This is the time that the leave began. Start_Time is a 5-digit numeric field.
- End Time
- This is the time that the leave ended. End_Time is a 5-digit numeric field.
- Projected Time
- This field displays the 'projected' amount of time that has been requested. This field is populated when a leave line is entered for a future dated leave. Projected_time is an 18-digit optional field.
- Actual Time
- This field displays the total amount of time that has been requested. Overall_Leave_Time is an 18-digit optional field.
- Basis
- This is the time basis of the requested time to be taken.
- Approval
- This field tracks whether the leave has been ‘approved’, is ‘awaiting approval’ or has been‘denied’. Leave_Approval is an optional fixed lexicon (X_LEAVE_APPROVAL) that you may use to look up
- Cascaded
- This is a toggle field used to indicate if the time has been cascaded from one leave bank to another.
Maintain Leave Records (IAAL) - Requested#
- Start Date
- This is the date that the leave line record begins. Start_Date is a mandatory date field.
- End Date
- This is the date that the leave line record ends. End_Date is a mandatory date field.
- Leave Type
- This field holds the user-defined code to indicate the leave type. Leave_Type_Code is a mandatory 16-character alphanumeric field that is High Line provided or may be manually entered.
- Time Code
- This field holds the time code for which the leave line record is being created. The field will be blank if created by UPCALC. Time_Codes is a mandatory 16-character alphanumeric field that the user must manually enter or use the LOV (F9).
- Start Time
- This is the time that the leave began. Start_Time is a 5-digit numeric field.
- End Time
- This is the time that the leave ended. End_Time is a 5-digit numeric field.
- Projected Time
- This field displays the 'projected' amount of time that has been requested. This field is populated when a leave line is entered for a future dated leave. Projected_time is an 18-digit optional field.
- Actual Time
- This field displays the total amount of time that has been requested. Overall_Leave_Time is an 18-digit optional field.
- Basis
- This is the time basis of the requested time to be taken. Time_Basis is an optional fixed lexicon (X_TIME_BASIS) that you may use to look up the value.
- Approval
- This field tracks whether the leave has been ‘approved’, is ‘awaiting approval’ or has been‘denied’. Leave_Approval is an optional fixed lexicon (X_LEAVE_APPROVAL) that you may use to look up the value.
- Cascaded
- This is a toggle field used to indicate if the time has been cascaded from one leave bank to another.
- Description
- This field holds a user-defined description of the leave type entered. Description is a 50-character alphanumeric optional field that will default in from the leave type.
- Reason
- If desired, the reason for the leave may be maintained. Leave_Reason is an optional Fixed Lexicon (X_LEAVE_REASON) that you may use to look up the value.
- Certification
- Any certificates (doctor’s note, jury notice, etc.) that are required may be noted here as ‘received’. Leave_Certified is an optional Fixed Lexicon (X_LEAVE_CERTIFIED) that you may use to look up the value.
- Source Module
- The ‘Source’ field indicates the originating program/form that the leave line information came from. Most commonly TE Data entry for time code related leave lines or AT Calculation for ‘audit’ leave lines.
- Entitlement Earned
- If this toggle is ON, then the leave line was for an entitlement type time code and it has been updated to the accrual record. If this toggle is OFF, then the leave line is not an entitlement type time code. Entitlement_Earned is an optional toggle field.
- Banked Time Still Owing
- If this toggle is ON, then the leave line was for a Banked Overtime Entitlement and still has time remaining that an employee may take from. If this toggle is OFF, the employee has taken all the time for this leave line. Bank_Time_Still_Owing is an optional toggle field.
- Payroll Complete
- If this toggle is ON, then the Payroll Process application has completed its association with
- Original Start Date
- The date that the leave line record originally started. One leave line record may need to be split into several leave line records to be processed over several pay periods. Each ‘split’ will contain the original start date of the leave line. Orig_Leave_Begin_Date is a mandatory date field.
- Time Not Yet Taken
- This field shows the derived amount that is not being taken. Leave_Time_Not_Taken is an 18-digit numeric optional field.
- Wage Rate
- The wage rate from the employee’s assignment record. Wage_Rate is an 18-digit optional field.
- Basis
- The field holds the time basis of the time not taken. Rate_Basis is a fixed lexicon (X_RATE_BASIS) defined in the leave policy rules.
- Audit Text
- This field displays the audit generated for this line. Users must scroll through the text or double-click on the icon.
Maintain Leave Records (IAAL) - In Payroll#
Maintain Leave Records (IAAL) - Historical#
Maintain Leave Records (IAAL) - Requires Leave Reason#
Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
If you have any comments or questions please email the Wiki Editor
All content © High Line Corporation