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Electronic W2 Print Facility#

Employees can receive an electronic W2 form from Self Service.

Features#

• Employees can consent to printing their W2 form using Self Service – My W2 Consent WEPW2.
• Employees can withdraw the consent to receive electronic W2 forms using Self Service – My W2 Consent WEPW2.
• Employers can manage the consent for employees to receive electronic W2 forms using the Maintain Employees W2 Consent form IEPW2.
• The electronic W2 form REW2 will be available in Self Service for the current year, as well as previous years.
• Employers control which years are available for the employees to print with the Preference EE_W2_GVT_RUN(System_Preference).
• If an employee has chosen to receive electronic W2 forms, using the consent forms WEPW2 or IEPW2, then the paper copy of the W2 will not be printed during the W2 printing process RPW2.

Using the Employee Electronic W2 print Facility.#

In the Self Service system, employees need to determine if they want to receive electronic W2 forms. If they choose to, then they must enter their consent in the My W2 Consent form WEPW2 or the employer must turn on this consent, on behalf of the employee, in the IEPW2 form. The employee will need to print the W2 form REW2, selecting the year they want to report. The output from the W2 Print form REW2 will be in a pdf file.

Set Up/Implementation#

Users must setup the Maintain Client Site Information form IMST – Preference tab. The Preference EE_W2_GVT_RUN should be defined with the values of the GVT Run numbers that contain the information for employee’s W2s (from the RPYEU run. These GVT Run numbers must be entered with comma separators.

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Notes #

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