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Electronic W2 Print Facility#

Employees can receive an electronic W2 form from Self Service.

Features#

• Employees can consent to printing their W2 form using Self Service – My W2 Consent WEPW2.
• Employees can withdraw the consent to receive electronic W2 forms as well using Self Service – My W2 Consent WEPW2.
• Employers can manage the consent for employees to receive electronic W2 forms using the Maintain Employees W2 Consent form IEPW2.
• The electronic W2 form REW2 will be printed in Self Service for the current year as well as previous years.
• Employers control which years are available for the employees to print with the Preference EE_W2_GVT_RUN. This preference can be setup on the IMST form IMST.
• If employee has chosen to receive electronic W2 forms, using the consent forms WEPW2 or IEPW2, then the paper copy will not be printed during the W2 printing process RPW2.

Using the Employee Electronic W2 print Facility.#

In the Self Service system, the employee needs to determine if they want to receive electronic W2 forms. If they choose to, then they must enter their consent in the My W2 Consent form WEPW2 or the employer must turn on this consent for the employee in the form IEPW2. The employee will need to run the W2 form REW2, selecting the year they will to report. The output from the W2 Print form REW2 will be in a pdf file.

Set Up/Implementation#

Must setup on the Maintain Client Site Information form IMST – Preference tab, the Preference ‘EE_W2_GVT_RUN’ with the values of the GVT RUN#s that contain the information for the employee’s W2s (from the RPYEU run RPYEU. These GVT RUN#’s must be entered on this form with comma separators.

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Notes #

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