E-FMLA
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(HR 6201) Emergency Family and Medical Leave (E-FMLA)#

HR 6201 Overview #

New Legislation may necessitate setup of both a Temporary Expansion of FMLA and an Emergency Sick Leave. The Legislation is expected to go into effect on April 1, 2020, and apply until December 31, 2020.

Clients should determine how to comply with this legislation and then NEOGOV can assist them with different configuration options.

To learn more, please read the Legislative Bill .

This document covers the setup of Temporary Expansion of Family and Medical Leave.

Expansion of Family and Medical Leave#

Overview #

The approach to this requirement is to set up new pay components to pay and track these values in order to capture the amounts for tax credit (if applicable).
 
A leave bank is not required for this approach however, if the client determines that the leaves due qualify for regular FMLA then it can optionally link the E-FMAL time codes to the FMLA bank.

Note – if an employee 2/3 of their normal rate is $150 / day, it appears that they will still only receive 10 weeks and never hit the maximum of $10,000.   Therefore, in this example, the YTD aggregate (maximum) will vary by the employee.

Example: $150 X 5 days x 10 weeks = $7,500 aggregate maximum. 

This configuration is based on capping the employee’s hours to 80, which in turn will cap the aggregate $ maximum.


SetUp #

New User Variables (IMVR)#


New Pay Components (IPPC) #

Clients can use their own coding and naming conventions.  Be sure to change the pay components on the UserCalc to your codes.   

Set up the proper GL coding (IDGA/IPPC)#


Update all required elements (IPPE)   #

Hint: Run the RPPE report and search for Reg $, these elements would most likely be the ones where we have to add the E-FMLA Earnings PC. 

New time code (IDTC) - E-FLMA HRS #


New UserCalc (IMUC) - PR User Calc TEMP FMLA #




Update Pay Point (IPPP)#


UPCALC Exception Messages #

Note: UPCALC exception report will have exceptions messages generated by the UserCalc if the daily maximum or aggregate maximum has been reached. All messages are pre-fixed using HR-6201, the user can open the UPCALC exception report and search for‘HR-6201’.   Or an ad hoc report can be written to report run logs that contain ‘HR-6201’.

Sample Test Scenarios #


Sample Configuration #

Please note this is not the complete set up required.  For example, the Pay Component GL (Acct/Arrears tab) needs to be configured but is not included in these samples. 

STEP 1: User Variables (IMVR)
Set up the User Variables










STEP 2: Pay Components (IPPC)










STEP 3: Time Code on (IDTC)




STEP 4: Set up the UserCalc on (IMUC)




STEP 5: Pay Point (IPPP)