This page (revision-15) was last changed on 26-Nov-2021 10:22 by kparrott

This page was created on 26-Nov-2021 10:22 by JEscott

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Page References

Incoming links Outgoing links
TIME SHEET ADJUSTMENTS
TIME SHEET ADJUSTMENTS

Version management

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[{TableOfContents }]
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Once a time sheet is past the "Ready for PR" status, no changes may be made.
Once a time sheet is passed the "Ready for PR" status, no changes may be made to the Time Sheet.
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!!Time Sheet Corrections
Corrections may be handled in one of three ways:
#Inform your Payroll department of the changes needed. They can manually make the changes and correct any fall out regarding the recalculating of the Time Rules in [IPTR] or [IPPH].
#Add the correction to the next time sheet in [IPTS]. After this correction is made, if there are time rules, [UPTRA] needs to be run.
#Create a previous period adjustment time sheet, make the necessary changes, have the system recalculate all of the time rules and then inform PR of the net changes needed.%%information Example:\\Time Sheet #7739 has been sent to PR where it is noticed that the time sheet did not include the OT.\\ \\1. Find TS #7739 in [IPMTS] and click the 'Create Previous Period Adjustment TS' button. This will create a copy of the original time sheet and display totals for both the current adjustment time sheet and the replaced original time sheet.\\2.Go to any of the Time Sheet screens and make the necessary corrections to the new time sheet. (In this example, time sheet #10599)\\3.Use [IPMTS] to look at the end results in order to inform PR of the net changes needed to the current time.\\4.You will need to manually key in on either [IPTR] or [IPPH], any difference between the two time sheet totals.\\5.Use the ‘Adjustments Manually Applied to PR’ button to mark the adjustment time sheet as ‘Adjustment Applied’.\\ \\Overtime information is now shown correctly for this employee for this pay period. This information needs to be relayed to Payroll in order for the employee to be paid correctly. The adjusted time sheet will now be corrected so the time sheet history will now reflect the correct information.\\ \\"[Adjustments Manually Applied to PR|ACT_ADJUSTMENT_APPLIED]" was selected and a confirmation of this adjustment is requested before completing the time sheet adjustment process.\\ \\The result is the new time sheet #10599 which is now correct for this payroll period and showing the correct amount of overtime for this employee.%%
\\ \\
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!!Changes for Specific Time Sheet Statuses
Corrections may be handled in one of 3 ways:
# Inform PR of the changes needed and they can manually make the changes and any fall out regarding recalculating of the Time Rules in [IPTR] or [IPPH]
# Add the correction to the next time sheet
# Create a previous period adjustment time sheet make the necessary changes, have the system recalculate all of the time rules and then inform PR of the net changes needed.
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|00 Not Specified
|10 Schedule Modified
|20 Active
|30 Rules Applied
|40 Submitted
|50 Ready for PR
|80 Sent to PR
|90 Not Approved
|95 Adjustment
|98 Replaced
|99 Cancelled
* 00 Not Specified
* 10 Schedule Modified
* 20 Active
* 30 Rules Applied
* 40 Submitted
* 50 Ready for PR
* 80 Sent to PR
* 90 Not Approved
* 95 Adjustment
* 98 Replaced
* 99 Cancelled
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;10 thru 30:These statuses are open and employees may make changes.
;10 thru 40:These statuses are open, however, only time keepers may make changes.
;50 thru 99:These statuses closed and no one may make changes.
;:10 thru 30 Open; Employees may make changes
;:10 thru 40 Open; Time Keepers may make changes
;:50 thru 99 Closed; no one may make changes
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[IPMTS] is used create a previous period adjustment time sheet.
[IPMTS] is a maintenance screen that maybe used to cancel an 'Open' time sheet or create a previous period adjustment time sheet.
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Within this screen, you can locate the time sheet that you wish to adjust and that has been marked as 'Sent to PR'.
You would find the Time Sheet that you wish to adjust and that has been marked as 'Sent to PR' and as long as there is no other time sheet for the same period with the status of 10 -Schedule Modified, 20- Active, 30 - Rules Applied or 95 - Adjustment, an adjustment time sheet can be created.
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Once the adjustment time sheet has been created, adjustments may be made on any of the Time Sheet(XXPTS) or Time Card (XXTTS) screens.
Once the Adjustment Time Sheet has been created adjustments may be made in any of the Time Sheet (XXPTS) or Time Card (XXTTS) screens.
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For Example,
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![Notes|Edit:Internal.TIME SHEET ADJUSTMENTS]
[{InsertPage page='Internal.TIME SHEET ADJUSTMENTS' default='Click to create a new notes page'}]
Time Sheet #7739 has been sent to PR and it is noticed that the time sheet did not include the OT.
#Find TS # 7739 in [IPMTS] and click the 'Create Previous Period Adjustment TS' button; this created a copy of the original Time Sheet and will display totals for both the current adjustment time sheet and the replaced original time sheet.
# Go to any of the Time Sheet screens and make the necessary corrections.
# Use [IPMTS] to look at the end results in order to inform PR of the net changes needed to the current time.
# Use the ‘Adjustments Manually applied to PR’ button to mark the adjustment time sheet as ‘Adjustment Applied’.
New Time Sheet has been created with the status of Adjusted.
In [IPTS] the time was adjusted using the time sheets entries tab. The results of the time adjustment and the rules applied have been moved from Regular Time to Overtime.
Overtime information is now shown correctly for this employee for this pay period. This information would need to be relayed to Payroll in order for the employee to be paid correctly. The time sheet has now been corrected so the time sheet history will now reflect the correct information.
"Adjustments Manually Applied to PR" was selected and a confirmation of this adjustment is requested before completing the time sheet adjustment process.
The result is the new time sheet "10599" is now correct for this payroll period showing the correct amount of overtime for this employee.
This page (revision-15) was last changed on 26-Nov-2021 10:22 by kparrottTop