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E-SICK
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[{TableOfContents }]
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This is the configuration required for the payroll processing, time collection and capping the earnings maximums based on maximum employee rates. Please see the separate document describing a sample E-Sick
This is the configuration required for the payroll processing, time collection and capping the earnings maximums based on maximum employee rates. Please see the attached document [here|E-SICK_SAMPLE.pdf.pdf] for a sample E-Sick policy set up on [IALP]
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*Example 8 hours per day is defined on their work assignment with an FTE of 0.75, full-time equivalent.The employee will be paid 6 hours per day. \\
*Example 8 hours per day is defined on their work assignment with an FTE of 0.75, full-time equivalent. The employee will be paid 6 hours per day. \\
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*If you code the PT with the FT equivalent of 8 hours, then different logic is required to multiple their std hours by the FTE. Use the UserCalc E-SICK FTE.        
*If you code their PT employees with the full-time equivalent of 6 hours, then use E-Sick UserCalc v20200331.  \\
If you are unsure, select a part-time employee and go the work assignment screen (IEAS), Compensation Tab.  If the Fulltime Wage toggle is turned on, then use the E-SICK FTE UserCalc. 
*If you code the PT with the FT equivalent of 8 hours, then different logic is required to multiple their std hours by the FTE. Use the UserCalc E-SICK FTE.
**Details Available for Download (Screenshots appear later in Document) - [E-SICK_FTE.xlsx].        
*If you code their PT employees with the full-time equivalent of 6 hours, then use the E-SICK UserCalc.
**Details Available for Download (Screenshots appear later in Document) - [E-SICK.xlsx]
\\
If you are unsure, select a part-time employee and go the work assignment screen (IEAS), Compensation Tab.  If the Fulltime Wage toggle is turned on, then use the E-SICK FTE UserCalc.
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Figure 1: Fulltime Wages Selection Box
[{Image src='Figure_01.jpg' width='100%' height='100%' align='left'}]\\
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\\
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E-SICK (Minimum leave set up required to set up the payroll calculation)
E-SICK - Minimum leave set up required to set up the payroll calculation\\
\\
![New Statistic Code|] ([IDSC])
PT HRS WK - The value in the statistic when placed on [IEST] will be used as the entitlement amount for the employee rather than the entitlement defined in the plan. This amount must be manually entered into [IEST]\\
\\
[{Image src='Figure_00.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 0: IDSC - PT HRS WK/%\\
\\
\\
![New Attendance UserCalc|] ([IMUC])
||User Calc Code||Purpose
|A260-TEMP SICK|Allows the amount of entitlement to be overridden and replaced by the value of a statistic PT HRS WK
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%%info A260-TEMP SICK/%\\
[{Image src='A260-TEMP_00.jpg' width='100%' height='100%' align='left'}]\\
[{Image src='A260-TEMP_01.jpg' width='100%' height='100%' align='left'}]\\
\\
![New Leave Policy|] ([IALP])
Leave Policy Code E-SICK - linked to the New Leave Type.\\
\\
%%info __Policy Set Up__/%\\
|Policy Start|01-Apr-2020|
|Frequency| This should be calculated every pay|
|LWOP Time Code| LWOP TAKEN (Or the name of your LWOP time Code being used)|
|Policy Basis|HR|
|Service Time Basis|YR|
|Accrual Begin|Policy Date Method|
|Time Warning Rule|Error, Do not Allow|
|Service Level|9999|
|Entitlement|80|
|Entitlement Cap|80|
\\
%%info __Leave Policy Components__/%\\
||Seq||AC Code||Component Description||Rule||Rule Description||Value||Action||PC Code||Element||User Calc|
|1|A001|Preprocess/Qualify User Calc|00|Use User Calc Only|-|Store on Accrual|-|-|A001-TEMP SICK|
|50|A050|Prior Year Time Adjustments|01|Allow Time Adjustments|-|Store on Accrual|-|-|-|
|100|A100|Service Length Calculation Method|02|Calculate Based on Service Date|-|Calculate|-|-|-|
|110|A110|Service Date|02|Use Seniority Date|-|Store on Accrual|-|-|-|
|120|A120|Service Length Evaluation Freq|01|Every Time Policy Evaluated (Eval Date)|-|Calculate|-|-|-|
|130|A130|Service Length|02|Replace Service Length|-|Store on Accrual|-|-|-|
|140|A140|Service Length Change|01|Amount of Service Length Change|-|Log to Leave Line|-|-|-|
|200|A200|Entitlement Frequency|01|Give Entitlement Each Evaluation|-|Calculate|-|-|-|
|260|A260|Period Entitlement Method|02|Service Level Entitlement (Prorate by FTE rule)|-|Calculate|-|-|A260-TEMP SICK|
|270|A270|Prorate by FTE Rule|03|Prorate by Employee FTE Value|-|Log to Leave Line|-|-|-|
|290|A290|Current Year Entitlement Time(Before Cap)|01|Increment Time Entitlement|-|Log and Accrue|-|-|-|
|300|A300|Total Time Taken|01|Derive from All Sources|-|Store on Accrual|9955|-|-|
|320|A320|Time Available to Take Before Caps|02|Prior Year Plus Current Year less Taken|-|Store on Accrual|-|-|-|
|330|A330|Current Year Entitlement(Caps Applied)|02|Total Entitlement Limit(Use Annual Entitle Cap)|-|Store on Accrual|-|-|-|
|703|A700|Current Year Time Available|02|Prior Plus Current Year less Taken|-|Log and Accrue|858|-|-|
|1400|A1400|Default Time Code/Pay Component for Leave Entry|01|Pay Component|-|Calculate|457|-|-|
\\
%%info
__The set up of the A001 Component is optional and should only be used if employees need to be further disqualified from the policy. This component requires a pre-processing or qualifying <UserCalc>. The UserCalc must be of the type ‘Function’, with a return value of the type ‘Boolean’. Use the RET operator to return the Boolean value of True or False.
The false value is interpreted by the component as an instruction to exit the leave policy without further processing.__/%
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\\
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*UserCalc named E-SICK or E-SICK FTE
*Please the E-Sick UserCalc ''date''.xlxs or E-Sick UserCalc FTE ''date''.xlxs for details and description.
UserCalc named E-SICK or E-SICK FTE
\\
%%info E-Sick UserCalc/%\\
[{Image src='E-SICKa.jpg' width='100%' height='100%' align='left'}]
[{Image src='E-SICKb.jpg' width='100%' height='100%' align='left'}]
[{Image src='E-SICKc.jpg' width='100%' height='100%' align='left'}]
\\ 
%%info E-Sick FTE UserCalc/%\\
[{Image src='E-SICK_FTEa.jpg' width='100%' height='100%' align='left'}]
[{Image src='E-SICK_FTEb.jpg' width='100%' height='100%' align='left'}]
[{Image src='E-SICK_FTEc.jpg' width='100%' height='100%' align='left'}]
\\ 
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\\
![UPCALC Exception Messages|]
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!![UPCALC Exception Messages|]
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\\Investigation required on how time was entered for E-Sick.
\\Investigation required on how time was entered for E-Sick. \\
\\
![Sample Configuration|]:
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!![Configuration|]
Sample Configuration: \\
Please note this is not the complete set up required.  For example, the Pay Component GL (Acct/Arrears tab) needs to be configured but is not included in these samples.  \\
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Please note this is not the complete set up required.  For example, the Pay Component GL (Acct/Arrears tab) needs to be configured but is not included in these samples. 
__STEP 1:__ User Variables (IMVR) set up the User Variables\\
\\
[{Image src='Figure_02.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 2: IMVR Cared Cap Variable/%\\
\\
[{Image src='Figure_03.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 3: IMVR Care Max/%\\
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__STEP 1:__ User Variables (IMVR) set up the User Variables
Figure 2: IMVR Cared Cap Variable\\
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Figure 3: IMVR Care Max0\\
[{Image src='Figure_04.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 4: IMVR Sick EED-Cap/%\\
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Figure 4: IMVR Sick EED-Cap\\
[{Image src='Figure_04.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 5: IMVR EE Max/%\\
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Figure 5: IMVR EE Max\\
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__
__
__ __
__STEP 2:__ Pay Components – 7 PCs required (IPPC)\\
Hint: Setting up the Earnings PCs first as they are required for the Hours PCs\\
__STEP 2: Pay Components__ ([IPPC])\\
\\
7 PCs required in set up\\
\\
__Hint: Set up the Earnings PCs first as they are required for the Hours PCs__\\
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Figure 6: E-Sick $ Pay Component\\
[{Image src='Figure_06.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 6: E-Sick $ Pay Component/%\\
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Figure 7: E-Sick Taken Hours Pay Component\\
[{Image src='Figure_07.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 7: E-Sick Taken Hours Pay Component/%\\
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Figure 8: E-Sick Taken Care $ Pay Component\\
[{Image src='Figure_08.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 8: E-Sick Taken Care $ Pay Component/%\\
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Figure 9: E-Sick Taken Care Hours Pay Component\\
[{Image src='Figure_09.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 9: E-Sick Taken Care Hours Pay Component/%\\
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Figure 10: E-Sick Taken Child $ Pay Component\\
[{Image src='Figure_10.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 10: E-Sick Taken Child $ Pay Component/%\\
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Figure 11: E-Sick Taken Child Hours Pay Component\\
[{Image src='Figure_11.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 11: E-Sick Taken Child Hours Pay Component/%\\
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Figure 12: E-Sick Hours Balance Pay Code\\
__
__
__ __
\\__STEP 3:__ Leave Policy (IAPT)\\
Use the next available leave policy type. It does not have to be 182 as shown below.
[{Image src='Figure_12.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 12: E-Sick Hours Balance Pay Code/%\\
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Figure 13: Define Leave Policy Type\\
\\__STEP 3: Leave Policy__ ([IAPT])\\
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__
__
__ __
Use the next available leave policy type. It does not have to be 182 as shown below.\\
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__STEP 4:__ 4 Time Codes (IDTC)\\
[{Image src='Figure_13.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 13: Define Leave Policy Type/%\\
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Figure 14: E-Sick Entitlement\\
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Figure 15: E-Sick Taken\\
__STEP 4: Time Codes__ ([IDTC])\\
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Figure 16: E-Sick Taken Care\\
[{Image src='Figure_14.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 14: E-Sick Entitlement/%\\
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Figure 17: E-Sick Taken Child\\
__
__
__ __
[{Image src='Figure_15.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 15: E-Sick Taken/%\\
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__STEP 5__: Set up the UserCalc on IMUC\\
[{Image src='Figure_16.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 16: E-Sick Taken Care/%\\
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Please see the UserCalc Spreadsheet for details\\
[{Image src='Figure_17.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 17: E-Sick Taken Child/%\\
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Figure 18: E-Sick UserCalc on IMUC\\
__
__
__ __
\\__STEP 6:__ Pay Point IPPP\\
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Figure 19: Pay Point Type\\
__
__
__ __
\\__STEP 7:__Pay Point IPPP\\
__STEP 5: Set up the UserCalc ([IMUC])__\\
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__
__
__ __
Figure 20: Dud Image?\\
Please see E-Sick Usercalc on top of the form for details\\
\\
[{Image src='Figure_18.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 18: E-Sick UserCalc on IMUC/%\\
\\
\\
__STEP 6: Pay Point IPPP__\\
\\
[{Image src='Figure_19.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 19: Pay Point Type/%\\
\\
\\
__STEP 7: Pay Point IPPP__\\
\\
[{Image src='Figure_20.jpg' width='100%' height='100%' align='left'}]\\
%%info Figure 20: Pay Point Type/%\\
\\
\\
%%success __You have now completed the setup of Emergency Sick Leave__/%
\\
----
![Notes|Edit:Internal.E-SICK]
[{InsertPage page='Internal.E-SICK' default='Click to create a new notes page'}]
This page (revision-11) was last changed on 26-Nov-2021 10:22 by Kevin HiggsTop