This page (revision-6) was last changed on 26-Nov-2021 10:22 by kparrott

This page was created on 26-Nov-2021 10:22 by JEscott

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Version Date Modified Size Author Changes ... Change note
6 26-Nov-2021 10:22 3 KB kparrott to previous
5 26-Nov-2021 10:22 3 KB kparrott to previous | to last
4 26-Nov-2021 10:22 2 KB JMyers to previous | to last
3 26-Nov-2021 10:22 2 KB JMyers to previous | to last
2 26-Nov-2021 10:22 2 KB JEscott to previous | to last AUTHORIZED APPROVER ==> DESIGNATED APPROVERS
1 26-Nov-2021 10:22 2 KB JEscott to last

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DESIGNATED APPROVERS
DESIGNATED APPROVERS

Version management

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[Approvers|APPROVERS] may be replaced by a designated [approver|APPROVERS], known as Designated Approvers in [IEMDA] for a defined time frame or indefinitely. [Approvers|APPROVERS] may also maintain who is designated as an [approver|APPROVERS] in their absence using [IEDA].
[Approvers|APPROVERS] may be replaced by a designated [approver|APPROVERS] for a defined time frame or indefinitely for specific approval types known as Designated Approvers in [IEMDA]. [Approvers|APPROVERS] may also maintain who is designated as an [approver|APPROVERS] in their absence using [IEDA].
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[Approvers|APPROVERS] may designate a temporary replacement in two capacities, either a “Replacement” or an “Alternate”.
*Replacement designates relieve an [approver|APPROVERS] of all approval responsibilities starting as of the “From date” and ending as of the “To date”, starting at 12am on the date specified. If these dates are left blank (null) the beginning of time and end of time are assumed respectively.
[Approvers|APPROVERS] may designate a temporary replacement in two capacities. Either a “Replacement” or an “Alternate” may be defined.
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*Replacement designates relieve an [approver|APPROVERS] of all approval responsibilities starting as of the “From date” and end on the “To date” starting at 12am on the date specified. If these dates are left blank (null) the beginning of time and end of time are assumed respectively.
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Both types of replacements may be specific to a certain type of approval.
Example: A manager will be away on vacation and will need to have time sheets reviewed during that time frame, so an alternate or replacement may be assigned specifically to “Time Sheets”. However, if there was a salary review due during that time, it would remain the responsibility of the original manager to approve those salaries.
Both types of replacements may be specific to a certain type of approval. Eg a Manager may be away for a vacation and time sheets may need to be reviewed during that time frame so an alternate or replacement may be assigned specifically to “Time Sheets” so if there was a salary review during that time it would not be assigned and remain the responsibility of the original manager to approve.
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When responsibility is transferred from the [approver|APPROVERS] to the designate for a replacement, all approval records previously created for notification are moved from the [approver|APPROVERS] to the designate when the new designate record is saved. This will cause workflow, all approver screens and Self Service splash “to do” lists to now be full for the existing approvals previously required for the [approver|APPROVERS]. Any new approvals required will create new approval records for the designate and the original [approver|APPROVERS] will not be notified.
When responsibility is transferred from the [approver|APPROVERS] to the designate for a replacement all approval records previously created for notification are moved from the [approver|APPROVERS] to the designate. This will cause work flow, all approver screens and self service splash “to do” lists to now be full for the existing approvals previously required for the [approver|APPROVERS]. Any new approvals required will create new approval records for the designate and the original [approver|APPROVERS] will not be notified.
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The maintenance of the approval records as described above will be limited to the specified approval types. If none are listed all approval records will be subject to this maintenance.
Deletion of a designated approver is allowed. If a deletion is done, ALL associated approval records are also deleted.
!!Warning Message Scenarios
There may be 3 warning messages that can occur when setting up designated approvers, but will still allow a new designated approver to be added.
* 1) When an employee designates a replacement/Alternate who already has a designated approver with over lapping time frames of any type.
* 2) When an existing designated approver adds a designated approver for themselves during the same time frame of any type.
* 3) When an approver adds a designate who is designated for another approver during the same time of any type.
!!Error Message Scenario
* Having the same person defined more than once for the same approver over the same period of time of any type. Ex: If the employee is to replace approvals for Time Sheets and Personnel Actions. This must be made in one record. Not two.
The maintenance of the approval records as described above will be limited the specified approval types. If none are listed all approval records will be subject to this maintenance.
This page (revision-6) was last changed on 26-Nov-2021 10:22 by kparrottTop