Table of Contents
DEFINE WORK RULES#
Work Rules contain all of the policies and factors that describe an employee’s work arrangement. Work rules are used to determine the standard processing information that is required to create time sheets, pay headers and payroll transactions for an employee. The IDWR function is used to define and maintain work rules and their associated information.Work rule defaults can be set at the group, department, job, position or assignment level. When an employee is assigned to that group, department, job, position or assignment, the employee will inherit its work rule. Overriding a work rule can be done on the work assignment. Once defined, work rules may be placed on the following forms to allow for defaulting:
- Groups(IDGR) under ‘Work Rules’ tab
- Departments (IDDP) under ‘Definition’ tab
- Jobs (IDJB) under ‘Compensation’ tab
- Positions (IDPS) under ‘Definition’ tab
- Assignment (IEAS) under ‘Definition’ tab
Time generation through the ‘Generate Pay Transactions’ (UPTG) process or through the 'Generate Scheduled Shifts and Time Sheets' (UEGTS) process cannot take place unless basic information is completed.
The ‘Standard Hours Per Day’ field will define the default hours per day.
This is used as a default if no ‘Hours Per Day’ is entered in the Work Calendar (IDWC). If ‘Hours per Day’ are entered in the Work Calendar (IDWC) and they are less than the ‘Standard Hours Per Day’ on IDWR, the work calendar hours are pro-rated against the work rule hours.
Work Rule data is stored in the P2K_CM_WORK_RULES,P2K_CM_WORK_RULE_DETAILS, P2K_CM_WORK_TIME_RULES, P2K_CM_WORK_RULE_TIME_CODES, P2K_TS_SHIFT_RULES, P2K_TS_TIME_RULES, P2K_TS_TIME_RULE_TYPES, P2K_HR_ASSIGNMENT_DETAILS and P2K_CM_POSITION_DETAILS tables.
- Work Rule
- Work rules are used to determine standard processing information required in creating pay headers and transactions for a person.
- Entity
- This field displays the entity to which the work rule belongs.
- Standing
- This field indicates whether this work rule is active, obsolete or frozen.
Details tab#
- Description
- This field displays the description of the purpose and use of the work rule.
- Work Calendar
- This is the work calendar code to be used for this work rule, if applicable. If no calendar is supplied, the system will assume MON-FRI workweek.
- Holiday Calendar
- This is the holiday calendar code to be used for this work rule, if applicable.
- Float Days Allowed
- This field will indicate that if a contract is specified, whether or not float days allowed.
- Holidays Use Schedule Hrs
- This toggle indicates whether the Work Schedule dictates the holiday hours. The "Holidays Use Schedule Hrs" toggle only applies to the hours generated for the Holiday time code. It does not extend to the Worked time code.
- Work Is Scheduled
- If this toggle is ON, then transactions generated through the Transaction Generator (UPTG) into Pay Transactions (IPTR) must always be equivalent to the time scheduled. This means if an 8.00 hour regular hour day is generated and 4.00 hours of vacation are entered for the same day then the regular time will be reduced to 4.00 hours as to not exceed the 8.00 scheduled hours.
- Time Rounding Rule
- This field indicates how the time an employee works should be rounded, if at all.
- Time Rounding Factor
- This field indicates to what decimal point the time should be rounded.
- Pays Per Contract
- This field identifies how many pays will be covered in this contract.
- Start Date of Pay
- This field identifies the day when the pay for this work rule will commence.
- Work in Restriction Rule
- This field specifies if the work is to be done in a specific department.
- First Day of Week
- The field shows the first day of the week the pay period begins.
- Pieces Per Day
- This field shows the standard number of pieces per day an employee produces. Example: A seamstress sews 14 shirts (pieces).
- Std Hours Per Day
- This field shows the standard number of hours per day.
- Std Hours Per Week
- This field shows the standard number of hours per week.
- Std Hours Per Pay
- This field shows the standard number of hours in a pay period.
- Weeks Per Year
- This field shows the standard number of weeks in a year (default is 52).
- Months Per Year
- This is the standard number of months in a year (default is 12).
- FLSA Method
- For U.S. installations only: This field indicates the method by which FLSA must be calculated.
- FLSA Hours
- This field shows the base hours after which the FLSA calculation will begin. Any time worked over the indicated hours within the calendar period (or seven days if no calendar is indicated) will be paid at the FLSA Factor rate.
- FLSA Calendar
- If FLSA is to be calculated over more than 7 days, a calendar must be set up to define the cycle.
- Group Source
- This is the group source for pay headers to be created.
- Track Work Punches
- If this toggle is on, work clock punches will be tracked.
- Track Meal Punches
- If this toggle is on, meal clock punches will be tracked.
Status Rules tab#
- Status
- This field shows the employment status code that may be indicated on an employee’s record. (ACTIVE should be defined as the default.)
- Obtain Details From
- This field is used by UEGTS and UPTG to determine where the time may be generated from. For example, the time details may be based on a shift calendar, hours calendar, event schedule, shift pattern or payroll calendar.
- Generate Details
- This field indicates how the UEGTS and UPTG are to generate the time. For example, does the time get generated by day with time, by day without time, by week with time etc.
- Into Time Code
- The time code that time is generated into
- Generate Salary As
- The time code that salary dollars are generated into
- Create Headers
- If the Generate Headers toggle is ON, the pay headers will be generated for all employees who have this work rule. If this toggle is OFF, no pay headers will be generated.
- Add Details
- If the Generate Details toggle is ON, then details will be attached to the header generated. If this toggle is OFF, no detail will be generated.
- Add Holidays
- If the Generate Holidays toggle is ON, holiday hours will be generated. If the toggle is OFF, no holiday hours will be generated.
- Timesheet Required
- If the Timesheet Required toggle is ON, employees are required to submit some kind of record (paper or electronic) of their work and/or attendance. The payroll application exceptions will report employees whose information is unconfirmed, and manual data entry forms will prompt the user to confirm that they have received the employee's timesheet record. If the Timesheet Required toggle is OFF, the user will not see any confirmation checking, reporting, or prompting.
- Regular Time Code
- This field shows the time code that normal time is to be paid out under.
- Salary $ Code
- This field shows the time code that salaried employees are to be paid out under.
- Time Generation Rule
- This field indicates the type of time transactions that must be generated for a person.
- Choosing one of the time transactions will insert separate transactions for each distribution code attached to the assignment that has a split rule of 'Pick List'.
- All PTR records created will have ZERO time and this logic is invoked ONLY for a pay type of 'Hourly'
- When UPTG generates the pay transactions, the system will generate one transaction per assignment per distribution code on the list. The pay transaction will be overridden with the proper rate and complete GL distribution code.
- For example, if UPTG is run for an employee with three assignments and each assignment has three distribution records defined on IEAS, we would expect to see nine transaction records in IPTR per week, or eighteen records per pay period.
- Employees can work in multiple locations (GL Distributions) at multiple rates of pay on multiple time sheets. These enhancements are required to accurately record the time and pay the employee.
- ‘Create by Period’ will still be split into more than one transaction when the period crosses over the end of a month or a holiday is generated.
- Time Gen. Destination
- This field allows you define where the programs are going to be run from.
- Generate Holidays
- If the Generate Holidays toggle is ON, holiday hours will be generated. If the toggle is OFF, no holiday hours will be generated.
Time Codes tab#
This screen is used to indicate the order of processing for the time codes indicated.
- Seq#
- This field will specify the order of priority of the time codes previously indicated.
- Time Code
- This field displays the time code previously indicated.
- Description
- This field provides a description of the time code.
- Time Type
- This field identifies the type of time that this time code will store.
- Reason for Time
- The reason for the time code is provided in this field.
- Requires Authorization
- If this toggle is checked, the time code requires authorization.
For Time Rule Types Without Time Code Sets
- Daily OT
- If this toggle is checked, daily overtime is allowed for this time code.
- Daily Holiday OT
- If this toggle is checked, daily holiday overtime is allowed for this time code.
- Weekly OT
- If this toggle is checked, weekly overtime is allowed for this time code.
- Extended OT
- If this toggle is checked, extended overtime is allowed for this time code.
- Consecutive OT
- If this toggle is checked, consecutive overtime is allowed for this time code.
- Lunch OT
- If this toggle is checked, lunch time is allowed for this time code.
- Meal Allowance
- If this toggle is checked, meal allowance is allowed for this time code.
- Call In
- If this toggle is checked, call in is allowed for this time code.
- Guaranteed Time
- If this toggle is checked, guaranteed time is allowed for this time code.
- Actual Time
- If this toggle is checked, actual time is required for this time code.
Shift Rules tab#
- Shift
- This field identifies the shift associated with the work rule.
- Time Code
- The time code associated with the shift is identified in this field.
- Premium
- The premium associated with the shift is identified in this field.
Time Rules tab#
- Cycle
- This field is used used to change the order of time rules of different frequencies.
- Seq
- This field allows you to change the order of time rules within the same frequency.
- Time Rule Type
- This field defines the time rule type.
- Band
- This field is used as a threshold, for example used to hold a minimum number of hours before the employee qualifies for overtime.
Banding Time Rules
- Value
- The value associated with the banding rule is identified in this field.
- Day
- The day of the week associated with this banding rule is identified in this field.
- Time Code
- The time code associated with this banding rule is identified in this field.
- Premium
- The premium associated with this banding rule is identified in this field.
- Disable
- This toggle is used to refrain the Time Rule engine from calling the time rule. This is typically used to help debug time rules.
- Target Time Code Set
- This field is used to specify a time code set, a group of time codes, that qualify for the time rule.
- Apply Time Code Set
- This field is used to specify a time code set (usually a subset of the Target Time Code Set) that the rule should actually be applied to. This is often used with time Daily or Weekly time rules.
- Action
- This field is used to indicate how the Time Rule engine is to apply the time rule.
- Time Rule Text
- This field is used to display a pre-defined explanation of the Time Rule.
- Message Text
- This field provides a system message for the time rule.
- Generate Warning
- If this toggle is ON, a warning will be generated to alert the user to apply the time rule type.
- Trace
- This field is used to indicate the level of trace (messages) that the calculation report should display when performing a trial calculation. This field is used for troubleshooting purposes. TIME_RULE_TRACING
- Can Be Waived
- This field allows you to flag that a time rule should not be applied. The toggle also allows you to turn on a currently disable time rule .
