This page (revision-50) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by jmyers

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Version Date Modified Size Author Changes ... Change note
50 26-Nov-2021 10:22 31 KB Meg McFarland to previous
49 26-Nov-2021 10:22 31 KB Meg McFarland to previous | to last
48 26-Nov-2021 10:22 31 KB Meg McFarland to previous | to last
47 26-Nov-2021 10:22 31 KB Meg McFarland to previous | to last
46 26-Nov-2021 10:22 31 KB Meg McFarland to previous | to last
45 26-Nov-2021 10:22 31 KB Meg McFarland to previous | to last
44 26-Nov-2021 10:22 31 KB Meg McFarland to previous | to last
43 26-Nov-2021 10:22 31 KB Meg McFarland to previous | to last
42 26-Nov-2021 10:22 62 KB mmcfarland to previous | to last
41 26-Nov-2021 10:22 62 KB mmcfarland to previous | to last

Page References

Incoming links Outgoing links
Tax Reporting - PA
Tax Reporting - PA

Version management

Difference between version and

At line 68 changed one line
|12-216 PA|Variety\\ \\Not Required by the state of Pennsylvania|
|12-19|User Identification (User ID)|Required.\\Eight character BSO User ID assigned to the employee who is attesting to the accuracy of this file.
|20-23|Software Vendor Code|Numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP), or fill with blanks.
|24-28|Blank|Fill with blanks. Reserved for SSA use only.
|29|Resub Indicator|Enter "1" if this file is being resubmitted. Otherwise, enter "0" (zero).
|30-35|Resub Wage File Identifier (WFID)|If "1" was entered in Resub Indicator field (position 29), enter the WFID displayed on the notice SSA sent. Otherwise, fill with blanks.
|36-37|Software Code|Enter "99" to indicate 'Off-the-Shelf Software'
|38-94|Company Name|Enter the Company Name. Left justify and fill with blanks
|95-116|Location Address|Enter the company's location address (Attention, Suite, Room Number, etc.
|117-138|Delivery Address|Enter the company's delivery address (Street or Post Office Box).\\Example: 123 Main Street.\\Left justify and fill with blanks
|139-160|City|Enter the company's city. Left justify and fill with blanks
|161-162|State Abbreviation|Enter the company's State or commonwealth/territory. \\Use a postal abbreviation. For foreign address, fill with blanks
|163-167|ZIP Code|Enter the company's ZIP code. For a foreign address, fill with blanks
|168-171|ZIP Code Extension|Enter the company's four-digit extension of the ZIP code. If not applicable, fill with blanks
|172-176|Blank|Fill with blanks. Reserved for SSA use only.
|177-199|Foreign State/Province|If applicable, enter the company's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks.
|200-214|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|215-216|Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
At line 84 changed one line
|499-512 PA|Variety\\ \\Not Required by the state of Pennsylvania|
|499|Blank|Fill with blanks. Reserved for SSA use.
|500|Preparer Code|Enter one of the following codes to indicate who prepared this file: \\* A = Accounting Firm \\* L = Self Prepared \\* S = Service Bureau \\* P = Parent Company \\* O = Other.\\ \\If more than one code applies, use the code that best describes who prepared this file.
|501-512 PA|Blank|Fill with blanks. Reserved for SSA use.
At line 89 changed 2 lines
|3-6|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7 PA|Agent Indicator Code\\ \\Not Required by the state of Pennsylvania|
|3-6|Tax year CCYY|From user defined FROM-TO period converted to CCYY
|7 PA|Agent Indicator Code|If applicable, enter one of the following codes:\\* 1 = 2678 Agent \\* 2 = Common Paymaster \\* 3 = 3504 Agent.\\If more than one code applies, use the one that best describes your status as an agent.\\Otherwise, fill with a blank.
At line 92 changed one line
|17-39 PA|Variety\\ \\Not Required by the state of Pennsylvania|
|17-25|Agent for EIN|If "1" was entered in the Agent Indicator Code field (position 7), enter the client-employer's EIN for which you are an Agent. Otherwise, fill with blanks.
|26|Terminiating Business Indicator|If this is the last tax year that W-2s will be filed under this EIN, enter "1". Otherwise, enter 0 (zero).
|27-30|Establishment Number|For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE Record. Otherwise, fill with blanks.
|31-39|Other EIN|For this tax year, if you submiited tax payments to the IRS under Form 941, 943, 944, CT-1 or Schedule H or W2 data to SSA, and a different EIN was used from the EIN in positions 8-16, enter the other EIN. Otherwise, fill with blanks.
At line 100 changed 3 lines
|174-220 PA|Variety\\ \\Not Required by the state of Pennsylvania|
|221-504 PA|Blank|
|505-512 PA|PA 8 Digit Account Number|Derived from [IDGV] with ‘State Registration’ for State/Province: Pennsylvania
|174|Kind of Employer|Enter the appropriate kind of employer: \\* F = Federal Government \\* State/local non-501c. \\* T = 501c non-government \\* Y = State/local 501c \\* N = None apply
|175-178|Fill with blanks. Reserved for SSA use.
|179-201|Foreign State/Province|If applicable, enter the employer's foreign State/Province. Left justofy and fill with blanks. Otherwise, fill with blanks.
|202-216|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|217-218|Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|219|Employment Code|Enter the appropriate employment code: \\* A = Agriculture (Form 943)\\* H = Household (Schedule H)\\* M = Military (Form 941) \\* Q = Medicare Qualified Government Employment (Form 941)\\* X = Railroad (CT-1) \\* F = Regular (Form 944)\\* R = Regular, all others (Form 941)
|220|Tax Jurisdiction Code|Enter the code that identifies the type of income tax withheld from the employee's earnings: \\* Blank (W-2) \\* V = Virgin Islands (W-2VI) \\* G = Guam (W-2GU) \\* S = American Samoa (W-2AS) \\* N = Northern Mariana Islands (W-2CM) \\* P = Puerto Rico (W-2PR/499R-2)
|221|Third Party Sick Pay Indicator|Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero)
|222-248|Employer Contact Name|Enter the name of the employer's record. \\Left justify and fill with blanks
|249-263|Employer Contact Phone Number|Enter the employer's contact telephone number with __numeric values only__ (including area code). Do not use any special characters.\\Left justify and fill with blanks.
|264-268|Employer Contact Phone Extension|Enter the employer's contact telephone extension with __numeric values only__. Do not use any special characters.\\Left justify and fill with blanks.
|269-278|Employer Contact Fax Number|If applicable, enter the employer's contact fax number with __numeric values only__ (including area code). Do not use any special characters.\\Otherwise, fill with blanks. __For US and US Territories only.__
|279-318|Employer Contact E-Mail/Internet|Enter the employer's contact e-mail/internet address.
|319-512 PA|Fill with blanks. Reserved for SSA use.
At line 136 added one line
At line 110 changed 17 lines
|19-33|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|34-48|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
|150-267 PA|Variety\\ \\Not read by PA Revenue|
|268-273|Blank|
|274-275|State code, appropriate FIPS postal numeric code\\ \\Not read by PA Revenue|Derived from the State being reported\\ \\Pennsylvania is code "42"
|276-286|PA State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297|PA State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
|298-487 PA|Variety\\ \\Not read by PA Revenue|
|488-512|Blank|
|19-33|Employee First Name|Derived from the ‘W2-EE-FIRST-NAME’ [IDFDV] Field Identifier
|34-48|Employee Middle Name or Initial|Derived from the ‘W2-EE-MIDDLE’ [IDFDV] Field Identifier
|49-68|Employee Last Name|Derived from the ‘W2-EE-LAST-NAME’ [IDFDV] Field Identifier
|69-72|Employee Suffix|Derived from the ‘W2-EE-SUFFIX’ [IDFDV] Field Identifier
|73-94|Employee Location Address|Derived from the ‘W2-EE-LOCN-ADDR’ [IDFDV] Field Identifier
|95-116|Employee Delivery Address|Derived from the ‘W2-EE-DELIV-ADDR’ [IDFDV] Field Identifier
|117-138|Employee City|Derived from the 'W2-EE-CITY’ [IDFDV] Field Identifier
|139-140|Employee State Abbreviation|Derived from the ‘W2-EE-STATE’ [IDFDV] Field Identifier
|141-145|Employee ZIP Code|Derived from the ‘W2-EE-ZIP’ [IDFDV] Field Identifier
|146-149|Employee ZIP Code Extension|Derived from the ‘W2-EE-ZIP-EXT’ [IDFDV] Field Identifier:
|150-154|Blank|Fill with blanks. Reserved for SSA use.
|155-177|Foreign State/Province|If applicable, enter the employer's foreign State/Province. Left justofy and fill with blanks. Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|195-196|Optional Code|Defined by State/local agency. __Applies to unemployment reporting.__
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter for which this report applies. __Applies to unemployment reporting.__
|203-213|State Quarterly Unemployment Insurance Total Wages|Right justify and zero fill. __Applies to unemployment reporting.__
|214-224|State Quarterly Unemployment Insurance Taxable Wages|Right justify and zero fill. __Applies to unemployment reporting.__
|225-226|Number of Weeks Worked|Defined by State/local agency. __Applies to unemployment reporting.__
|227-234|Date First Employed|Enter the month, day and four-digit year. __Applies to unemployment reporting.__
|235-242|Date of Separation|Enter the month, day and four-digit year. __Applies to unemployment reporting.__
|243-247|Blank|Fill with blanks. Reserved for SSA use.
|248-267|State Employer Account Number|__Applies to unemployment reporting.__
|268-273|Blank|Fill with blanks. Reserved for SSA use.
|274-275|State code|Enter the appropriate numeric FIPS code. \\Derived from the State being reported\\Pennsylvania is code "42". \\__Applies to income tax reporting.__
|276-286|PA State Taxable Wages|Right justify and zero fill. __Applies to income tax reporting.__ \\ Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ [IDFDV] Field Identifiers
|287-297|PA State Income Tax Withheld|Right justify and zero fill. __Applies to income tax reporting.__ \\Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ [IDFDV] Field Identifiers
|298-307|Other State Data|Defined by State'local agency. __Applies to income tax reporting.__
|308|Tax Type Code|Enter the appropriate code for entries in fields 309-330: \\* C = City Income Tac \\* D = County Income Tax \\* E = School District Income Tax \\* F = Other Income Tax. __Applies to income tax reporting.__
|309-319|Local Taxable Wages|To be defined by State/local agency. __Applies to income tax reporting.__
|320-330|Local Income Tax Withheld|To be defined by State/local agency. __Applies to income tax reporting.__
|331-337|State Control Number|Optional. __Applies to income tax reporting.__
|338-412|Supplemental Data 1|To be defned by user.
|413-487|Supplemental Data 2|To be defned by user.
|488-512|Fill with blanks. Reserved for SSA use.
At line 179 added one line
At line 181 added 2 lines
__New for 2018. This record is no longer required.__
At line 136 changed one line
At line 140 changed 5 lines
|3-7|Blank|
|8-475 PA|Variety\\ \\Not read by PA Revenue|
|476-482|Number of Code RS Record when State Code equals ‘42’ in all previous Code RE Records|System derived number of all Code RS records in State File
|483-497|Total PA Taxable Wages when State Code equals ‘42’ in all previous Code RE Records|System derived Total PA Taxable Wages of all Code RS records in State File
|498-512|Total PA Taxes Withheld when State Code equals ‘42’ in all previous Code RE Records|System derived Total PA Taxes of all Code RS records in State File
|3-7|Blank|Fill with blanks. Reserved for SSA use.
|8-16|Number of RW Records|Enter the total number of RW (Employee) Records reported on the entire file. Right justify and zero fill.
|17-512|Blank|Fill with blanks. Reserved for SSA use.
At line 199 added one line
This page (revision-50) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop