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44 26-Nov-2021 10:22 45 KB kparrott to previous | to last US_Annual_Qtrly_Reporting_GEN ==> Tax Reporting - US General
43 26-Nov-2021 10:22 45 KB jmyers to previous | to last
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Page References

Incoming links Outgoing links
Tax Reporting - IL
Tax Reporting - IL

Version management

Difference between version and

At line 5 removed 9 lines
!!What's New for Tax Year 2011
The following changes have been noted for reporting W2 wages to the Federal government:
*(W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
*(W2 Form) Code DD is added to box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
*(W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in Box 12 of Form W2.
*(W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
At line 15 changed one line
This document contains abbreviated set up requirement for the state of Illinois only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.
This document contains abbreviated set up requirement for the state of Illinois only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
At line 18 changed one line
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for ‘State Registration’ for State/Province: Illinois
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Illinois
At line 23 changed one line
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with ‘State SUI Registration’ for State/Province: Illinois
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Illinois
At line 43 changed one line
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2017’)
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|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2016)
At line 52 changed one line
!Record Name: Header Record – Must be the first record in the EFW2 file
!Record Name: Header Record – Must be the First Record in the EFW2 File
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!Record Name: Code RA - Transmitter Record (Same as the Federal Code RA)
||Column||Description||Source
|1-2|Record Identifier|Constant "RA"
|3-11|Submitter’s Employer ID number (EIN)\\ \\Numeric only|Derived from [IDFDV], Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
|12-28|Personal Identification Number (PIN) and Software Vendor Code|Derived from [IDFDV], Field Identifier:‘SUB-PIN-NUMBER’ (seq 1010)\\ \\Please note that this field consists of an 8-character PIN code in positions 12-19, a 4 character Software Vendor Code in positions 20-23, and 5 blanks in positions 24-28
|29|Resub Indicator|Derived from [IDFDV], Field Identifier:‘SUB-RESUB-IND’ (seq 1020)
|30-35|Resub WFID|Derived from [IDFDV], Field Identifier:‘SUB-RESUB-WFID’ (seq 1030)
|36-37|Software Code|Derived from [IDFDV], Field Identifier:‘SUB-SOFTWARE’ (seq 1040)
|38-94|Company Name|Derived from [IDFDV], Field Identifier:‘SUB-COMP-NAME’ (seq 1050)
|95-116|Location Address|Derived from [IDFDV], Field Identifier:‘SUB-COMP-LOCN’ (seq 1060)
|117-138|Delivery Address|Derived from [IDFDV], Field Identifier:‘SUB-COMP-DELIV’ (seq 1070)
|139-160|Company City|Derived from [IDFDV], Field Identifier:‘SUB-COMP-CITY’ (seq 1080)
|161-162|Company State Abbreviation|Derived from [IDFDV], Field Identifier:‘SUB-COMP-STATE’ (seq 1090)
|163-167|Company ZIP code|Derived from [IDFDV], Field Identifier:‘SUB-COMP-ZIP’ (seq 1100)
|168-171|Company ZIP code extension|Derived from [IDFDV], Field Identifier:‘SUB-COMP-ZIP-EXT’ (seq 1110)
|172-176|Blank|
|177-199|Company Foreign State/Province|Derived from [IDFDV], Field Identifier:‘SUB-COMP-F-STATE’ (seq 1120)
|200-214|Company Foreign Postal Code|Derived from [IDFDV], Field Identifier:‘SUB-COMP-F-POST’ (seq 1130)
|215-216|Company Country Code|Derived from [IDFDV], Field Identifier:‘SUB-COMP-COUNTRY’ (seq 1140)
|217-273|Submitter Name|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-NAME’ (seq 1150)
|274-295|Submitter Location Address|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-LOCN’ (seq 1160)
|296-317|Submitter Delivery Address|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-DELIV’ (seq 1170)
|318-339|Submitter City|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-CITY’ (seq 1180)
|340-341|Submitter State Abbreviation|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-STATE’ (seq 1190)
|342-346|Submitter ZIP code|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-ZIP’ (seq 1200)
|347-350|Submitter ZIP code extension|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-ZIP-EXT’ (seq 1210)
|351-355|Blank|
|356-378|Submitter Foreign State/Province|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-F-STATE’ (seq 1220)
|379-393|Submitter Foreign Postal Code|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-F-POST’ (seq 1230)
|394-395|Submitter Country Code|Derived from [IDFDV], Field Identifier:‘SUB-SUBM-COUNTRY’ (seq 1240)
|396-422|Contact Name|Derived from [IDFDV], Field Identifier:‘SUB-CONT-NAME’ (seq 1250)
|423-437|Contact Phone Number|Derived from [IDFDV], Field Identifier:‘SUB-CONT-TEL’ (seq 1260)
|438-442|Contact Phone Extension|Derived from [IDFDV], Field Identifier:‘SUB-CONT-TEL-EXT’ (seq 1270)
|443-445|Blank|
|446-485|Contact E-mail|Derived from [IDFDV], Field Identifier:‘SUB-CONT-EMAIL’ (seq 1280)
|486-488|Blank|
|489-498|Contact FAX|Derived from [IDFDV], Field Identifier:‘SUB-CONT-FAX’ (seq 1290)
|499-499|Preferred Method of Problem Notification Code|Derived from [IDFDV], Field Identifier:‘SUB-CONT-METH’ (seq 1300)
|500-500|Preparer Code|Derived from [IDFDV], Field Identifier:‘SUB-PREPARER’ (seq 1310)
|501-512|Blank|
!Record Name: Code RA – Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\
!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\
At line 99 removed 27 lines
!Record Name: Code RE - Employer Record (Same as Federal Code RE)
||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV], Field Identifier:‘W2-ER-AGENT-IND’ (seq 1500)
|8-16|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-25|Agent for EIN|Derived from [IDFDV], Field Identifier:‘W2-ER-FOR-EIN’ (seq 1510)
|26|Terminating Business Indicator|Derived from [IDFDV], Field Identifier:‘W2-ER-TERM-BUS’ (seq 1520)
|27-30|Establishment Number|Derived from [IDFDV], Field Identifier:‘W2-ER-ESTAB’ (seq 1530)
|31-39|Other EIN|Derived from [IDFDV], Field Identifier:‘W2-ER-OTHER-EIN’ (seq 1540)
|40-96|Employer Name|Derived from [IDFDV], Field Identifier:‘W2-ER-NAME’ (seq 2010)
|97-118|Employer Location Address|Derived from [IDFDV], Field Identifier:‘W2-ER-LOCN-ADDR’ (seq 2020)
|119-140|Employer Delivery Address|Derived from [IDFDV], Field Identifier:‘W2-ER-DELIV-ADDR’ (seq 2030)
|141-162|Employer City|Derived from [IDFDV], Field Identifier:‘W2-ER-CITY’ (seq 2040)
|163-164|Employer State Abbreviation|Derived from [IDFDV], Field Identifier:‘W2-ER-STATE’ (seq 2050)
|165-169|Employer ZIP Code|Derived from [IDFDV], Field Identifier:‘W2-ER-ZIP’ (seq 2060)
|170-173|Employer ZIP Code Extension|Derived from [IDFDV], Field Identifier:‘W2-ER-ZIP-EXT’ (seq 2070)
|174-174|Kind of Employer|Derived from [IDFDV], Field Identifier:‘W2-KIND-OF-EMPLOYER’ (seq 2120)
|175-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV], Field Identifier:‘W2-ER-F-STATE’ (seq 2080)
|202-216|Employer Foreign Postal Code|Derived from [IDFDV], Field Identifier:‘W2-ER-F-POSTAL’ (seq 2090)
|217-218|Employer Country Code|Derived from [IDFDV], Field Identifier:‘W2-ER-COUNTRY’ (seq 2100)
|219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR] screen.\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different type of employment
|220|Tax Jurisdiction Code|Derived from [IDFDV], Field Identifier:‘W2-ER-TAX-JURIS’ (seq 2110)
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV], Field Identifier:‘SUB-3RD-PARTY-SICK’ (seq 1480)
|222-512|Blank|
At line 158 changed one line
|342-352|Military Employee’s Basic Quarters and Combat Pay|Derived from [IDFDV], Field Identifier:‘W2-CODE-Q’ (seq 4140)
|342-352|Filler|
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;Location 195 to 267:Apply to Quarterly Unemployment Reporting\\ \\If the user-specified ‘Period Type’ = ‘Quarter’, then Location 195 to 267 will be filled.\\ \\Please read document [PR_US_QTR_MMREF_Generic.doc] for detail for quarterly reporting.
;Location 195 to 267:Apply to Quarterly Unemployment Reporting\\ \\If the user-specified ‘Period Type’ = ‘Quarter’, then Location 195 to 267 will be filled.\\ \\Please see [Tax Reporting - US General] for detail for quarterly reporting.
At line 233 changed one line
|197-202|Reporting Period MMCCYY|From user-specified Period End Date converted to MMCCYY for the quarter\\ \\e.g. Period End Date = ‘31-Dec-2003’, then reporting period is ‘122003’
|197-202|Reporting Period MMCCYY|From user-specified Period End Date converted to MMCCYY for the quarter\\ \\e.g. Period End Date = ‘31-Dec-2016’, then reporting period is ‘122016’
At line 235 changed one line
|214-224|State Quarterly Unemployment Insurance Taxable Wages|Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\ \\Please read document [PR_US_QTR_MMREF_Generic.doc] for detail for quarterly reporting
|214-224|State Quarterly Unemployment Insurance Taxable Wages|Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\ \\Please see [Tax Reporting - US General] for detail for quarterly reporting
At line 249 changed one line
|308|Tax Type Code\\ \\This field is used to report County, City or School district tax\\ \\If the County, City or School district requires to report taxes along with the State Tax information, then the following values are used for this field:\\C – City Income Tax\\D – County Income Tax\\E – School District Income Tax\\F – Other Income Tax\\ \\[IDGV] screen must be set up for the Local or School Registration by County/City or School district for the following fields on the [IDGV Variables|IDGV#VariablesTab] tab:\\'W2 STATE MEDIA FILING'\\'W2 TAX TYPE CODE'\\'W2 TAXING ENTITY'\\ \\'W2 STATE MEDIA FILING' indicates whether the County/City or School should report taxes with the State or not\\'W2 TAX TYPE CODE' must contain the valid Tax Type Code as defined above\\'W2 TAXING ENTITY' contains the Taxing Entity code supplied by the County/City or School government booklet\\ \\If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAX TYPE CODE' field
|308|Tax Type Code\\ \\This field is used to report County, City or School district tax\\ \\If the County, City or School district requires to report taxes along with the State Tax information, then the following values are used for this field:\\C – City Income Tax\\D – County Income Tax\\E – School District Income Tax\\F – Other Income Tax\\ \\[IDGV] screen must be set up for the Local or School Registration by County/City or School district for the following fields on the [IDGV Variables|IDGV#VariablesTab] tab:\\'W2 STATE MEDIA FILING'\\'W2 TAX TYPE CODE'\\'W2 TAXING ENTITY'\\ \\'W2 STATE MEDIA FILING' indicates whether the County/City or School should report taxes with the State or not\\'W2 TAX TYPE CODE' must contain the valid Tax Type Code as defined above\\'W2 TAXING ENTITY' contains the Taxing Entity code supplied by the County/City or School government booklet\\ \\If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAX TYPE CODE' field|
At line 252 changed 3 lines
|331-337|State Control Number (optional)\\ \\Blank|
|338-412|Supplemental Data 1\\ \\State Specific Data\\ \\If not used, enter blanks
|413-487|Supplemental Data 2\\ \\State Specific Data\\ \\If not used, enter blanks
|331-337|State Control Number (optional)\\ \\Blank
|338-412|Supplemental Data 1\\ \\State Specific Data\\ \\If not used, enter blanks|
|413-487|Supplemental Data 2\\ \\State Specific Data\\ \\If not used, enter blanks|
At line 277 changed one line
|220-234|Military Employee’s Basic Quarters and Combat Pay|Derived from [IDFDV], Field Identifier:‘W2-CODE-Q’, total of all code ‘RW’ records since last ‘RE’ record
|220-234|Filler|
At line 316 changed one line
|3-9|Number of RS Records\\ \\Total of Employee Records (RS) reported since the last Employer Record (RE)\\ \\Right justify and zero fill
|3-9|Number of RS Records\\ \\Total of Employee Records (RS) reported since the last Employer Record (RE)\\ \\Right justify and zero fill|
At line 333 changed one line
*Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*Annual Form Code – Use the standard supplied form code HL$US-W2-2017. The Variables need to be entered in this form code for specific use in the installation.
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*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2016
At line 353 changed one line
|24-73|Transmitter Name|The transmitter name of the organization submitting the file|Derived from [IDFDV], Field Identifier:‘TRAN NAME’
|24-73|Transmitter Name\\ \\The transmitter name of the organization submitting the file|Derived from [IDFDV], Field Identifier:‘TRAN NAME’
At line 365 changed one line
|243-250| Media Creation Date.\\ \\Enter date in MMDDYYYY format|Derived from the System Date
|243-250|Media Creation Date.\\ \\Enter date in MMDDYYYY format|Derived from the System Date
At line 448 changed 3 lines
|212-212|Month 1 Employment\\ \\1 if an employee worked or received pay for the pay period including the 12th day of the first month, otherwise 0\\ \\This field is not used by [IDES]\\ \\However, the Total T record requires reporting the Total Number of employees covered by UI who worked or received pay for the pay period including the 12th day of the first month, this field is reported for auditing purpose
|213-213|Month 2 Employment\\ \\1 if an employee worked or received pay for the pay period including the 12th day of the second month, otherwise 0\\ \\Same logic as Month 1 Employment
|214-214|Month 3 Employment\\ \\1 if an employee worked or received pay for the pay period including the 12th day of the third month, otherwise 0\\ \\Same logic as Month 1 Employment
|212-212|Month 1 Employment\\ \\1 if an employee worked or received pay for the pay period including the 12th day of the first month, otherwise 0\\ \\This field is not used by [IDES]\\ \\However, the Total T record requires reporting the Total Number of employees covered by UI who worked or received pay for the pay period including the 12th day of the first month, this field is reported for auditing purpose|
|213-213|Month 2 Employment\\ \\1 if an employee worked or received pay for the pay period including the 12th day of the second month, otherwise 0\\ \\Same logic as Month 1 Employment|
|214-214|Month 3 Employment\\ \\1 if an employee worked or received pay for the pay period including the 12th day of the third month, otherwise 0\\ \\Same logic as Month 1 Employment|
At line 464 changed one line
|69-81|Quarterly tip wages for employer\\ \\Not used by [IDES]
|69-81|Quarterly tip wages for employer\\ \\Not used by [IDES]|
At line 477 changed 2 lines
|248-250|Country Code\\ \\Not used by [IDES]
|251-256|Reporting Quarter and Year\\ \\e.g 1st quarter of 2007 = ‘032007’|
|248-250|Country Code\\ \\Not used by [IDES]|
|251-256|Reporting Quarter and Year\\ \\e.g 1st quarter of 2013 = ‘032013’|
At line 410 added 3 lines
|258-267|Document Control Number\\ \\Document Control Number from the Quarterly Filing Notice|From [IDGV] ‘US SUI Registration’ Variables tab ‘QTR REFERENCE NUMBER’\\ \\If ‘QTR REFERENCE NUMBER’ is not specified, this field defaults to 1
|268-274 IL|State Unemployment Insurance Account Number|SUI Registration Number from [IDGV]
|275-276 IL|Blank|
At line 481 removed 9 lines
|258-267|Document Control Number\\ \\Document Control Number from the Quarterly Filing Notice.
- from IDGV ‘US SUI Registration’ Variables tab ‘QTR REFERENCE NUMBER’
- If ‘QTR REFERENCE NUMBER’ is not specified, this field defaults to 1.
268-274 IL - State Unemployment Insurance Account Number
- SUI Registration Number from IDGV
275-276 IL|Blank|
At line 492 changed 2 lines
1-1 - Record Identifier.
- Constant ‘F’.
|1-1|Record Identifier|Constant ‘F’
|2-11|Total Number of Employees in File|
|12-21|Total Number of Employers in File|
|22-25|Taxing Entity Code|Constant ‘UTAX’
|26-40|Quarterly Total Gross Wages in File\\ \\Not used by [IDES]|
|41-55|Quarterly State Unemployment Insurance Total Wages in File\\ \\QTR wages subject to state UI tax\\ \\Total of this field for all ‘S’ records in the file|
|56-70|Quarterly State Unemployment Insurance Excess Wages in File\\ \\QTR wages in excess of the state UI taxable wage base\\ \\Total of this field for all ‘S’ records in the file|
|71-85|Quarterly State Unemployment Insurance Taxable Wages in File\\ \\State UI gross/total wage less quarterly state UI excess wages\\ \\Total of this field for all ‘S’ records in the file|
|86-100|Quarterly State Disability Insurance Taxable Wages in File.\\ \\Not used by IDES|
|101-124 IL|Not Required|
|124-276|Blank|
At line 495 changed 2 lines
2-11 - Total Number of Employees in File
- Enter the total number of ‘S’ records in the entire file
!!Monthly UI Wage Reporting - CSV Format
%%information Note: The Monthly Wage reporting in CSV format is required to be submitted each month when a Quarterly Wage report is not applicable.%%
At line 498 changed 2 lines
12-21 - Total Number of Employers in File
- Enter the total number of ‘E’ records in the entire file
!!Set Up
Monthly UI Wage File Procedures, using function 'UEEF'.
(If the standard form code 'HL$US-MTH-IL2013' is to be used, then the Pay Element 'SUI WAGES' must exist and contains the Employee wages. As well, those constant values, such as FEIN and State UI Account Number, must be entered into the standard form code first before running 'UEEF').
At line 501 removed 2 lines
22-25 - Taxing Entity Code.
- Constant ‘UTAX’
At line 504 changed 2 lines
26-40 - Quarterly Total Gross Wages in File
- Not used by IDES.
[UEEF] must be run and the following selected to generate Illinois monthly file information:
|Parameters, As Of Date:|Month End Date
|Parameters, Interface Format Code:|(example: use standard form code‘HL$US-MTH-IL2013’)
At line 507 changed 2 lines
41-55 - Quarterly State Unemployment Insurance Total Wages in File
- QTR wages subject to state UI tax. Total of this field for all ‘S’ records in the file
The Directory and Media File Name parameters must be populated or an output file will not be produced.\\ \\
At line 510 changed 2 lines
56-70 - Quarterly State Unemployment Insurance Excess Wages in File
- QTR wages in excess of the state UI taxable wage base. Total of this field for all ‘S’ records in the file
!Record Name: Code E - Employer Record
%%Note: Numeric fields are zero filled and right justified. Alphanumeric fields are filled with spaces.%%
At line 513 changed 2 lines
71-85 - Quarterly State Unemployment Insurance Taxable Wages in File
- State UI gross/total wage less quarterly state UI excess wages. Total of this field for all ‘S’ records in the file
||Column||Description||Source
|1|Record Identifier|Constant ‘E’.
|2|Federal EIN\\ \\Enter only numeric characters|
|3|UI Account Number|
|4|Total Wages Paid|
|5|Wages Not Allocated|
At line 516 changed 2 lines
86-100 - Quarterly State Disability Insurance Taxable Wages in File.
- Not used by IDES.
!Record Name: Code S – Employee Record
||Column||Description||Source
|1|Record Identifier|Constant ‘S’
|2|Employee First Name|
|3|Employee Last Name|
|4|Social Security Number\\ \\Employee’s social security number;|
|5|State QTR Total Gross Wages\\ \\From Pay Element ('SUI WAGES' if standard IDIF form code 'HL$US-MTH-IL2013' is used)|
At line 519 removed 5 lines
101-124 IL - Not Required.
124-276|Blank|
At line 475 added 2 lines
This page (revision-57) was last changed on 26-Nov-2021 10:22 by kparrottTop