Wiki: WMTOTS

Manage Open Timesheets#

The Manage Open Timesheets form (WMTOTS) is a form intended for managers so they may review and if necessary update their employees' open time sheets. The form will only show time sheets that are of a shift type nature.

The manager must select the employee from the find list below.

Name: The first and last name of the employee the time sheet was generated for.

Assignment: The employee's assignment code the time sheet was generated for.

Department: The department code the employee belongs to.

Time Sheet #: The employee's time sheet number.

Pay Period: The pay period the time sheet was generated for.

Time Frame: The start and end date of the pay period the time sheet was generated for.

Time Sheet Status: The status of the time sheet, ie: Rules Applied, Submitted.

First Manager: The first and last name of the employee's first manager.

Show All Open: This toggle will allow the user to extend the list of available time sheets from just those with a status of 'Rules Applied' to include those whose status is 'Submitted' and 'Ready for PR'.

Include Indirect: This toggle allows the manager to extend the list of employees to include those who he/she is indirectly responsible for.

Submit: This button allows the user to submit a time sheet. This button will not derive a dialog.

Submit/Approve All Reporting Time Sheets: This button allows the manager to submit and approve all of his/her reporting time sheets.

Approval Bar: If there are time sheets that require the manager's approval, an approval bar will display.

Schedule#

A summary of the employee's schedule will display below.

Shift Date: The start date of the employee's shift will display here.

Exceptions Summary: This field will provide a summary of the type of time exception added.

Shift: The shift code the employee is working will display here.

Start Time: This field will display the start time of the employee's shift.

End Time: This field will display the end time of the employee's shift.

O/R Shift Start Time: If the start time of the shift has been overridden, the new start time will be reflected here.

O/R Shift End Time: If the end time of the time sheet has been overridden, the new end time will display here.

Employee Exceptions#

This section allows the manager to add new time exceptions for the employee and to review existing time exceptions.

Name: The employee's full name appears in this field. The name defaults in from the time sheet in focus above.

Time Exception Action: The type of time exception being added may be selected from the LOV provided.

Special Conditions: The type of special condition may be selected from the LOV provided.

Description: The description of the time code tied to the special condition selected previously will display in this field.

Start Time: The start time of the time exception is entered in this field.

End Time: The end time of the time exception is entered in this field.

Department: The department code may be overridden by selecting from the LOV provided.

Cost Center: A cost center may be associated to the time exception.

Audit Info: Additional information may be provided for the time exception using this field.

Leave Summary#

The manager may add a leave for the employee or may review already recorded leaves taken during the time frame of the time sheet.

Name: The employee's full name display here in this field.

Special Conditions: The manager may select from the provided LOV the appropriate Special Condition for the leave.

Leave Type: The leave type code associated to the time code selected from the Special Condition will default in this field.

Start Date: This field holds the start date of the employee's leave.

End Date: This field holds the end date of the leave.

Start Time: If the leave is for a particular time frame within a day, the start time of the leave may be entered here.

End Time: If the leave is for a particular time frame within a day, the end time of the leave may be entered here.

Audit Info: Additional information pertaining to the employee's leave may be provided using this field.

Approval: If the leave requires approval, it will display here.

View Time Sheet Details#

This tab allows the Manager to view the details of the employee's time sheet. This tab is view only

Date: This field represents the day that the time entry/exception was generated/entered for

From: This field represents the beginning time associated to the time code indicated (i.e. the start of the shift entry).

To: This field represents the ending time associated to the time code indicated (i.e. the end of the shift entry).

Total: This field represents the total hours for the day.

Bnk: If the hours were banked and an alternate time code was used, the alternate time code will display here.

Premium(s): If a premium was added for the day, it will display here.

Job/Position: This field displays the job/position associated to the assignment indicated.

View Details: By pressing this toggle the table will change to display each time sheet entry.

Totals#

This tab is view only

Time Code Totals#

This section totals the hours within the time sheet by Time Code.

Date: This field will display the pay period end date.

Time Code: The time code the total is for will display here.

Amount: The total pay period value of the time code will display here.

Time Type Totals#

This section totals the hours within the time sheet by type of time entered.

Date: This field will display the pay period end date.

Time Type: The type of time the time code is defined as will be displayed here.

Amount: The total amount of time for the time type for the pay period will display here.

All Time Code Sets#

This section totals the hours by time code sets.

Time Code Set: The name of the time code set will be displayed here.

Amount: The total amount of time for the pay period for the time code set will display here.

View Audit#

This tab is view only

Changes Made to Scheduled Time#

Date: This field holds the date of the time entry.

Assign: The assignment code the time entry was generated for is displayed here.

Start: If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.

End: If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.

TC: This field stores the time code used to track the time.

Value: This field stores the value of the time.

Basis: This field indicates the basis of the time, for example Hrs, $

Premiums: If a premium code is attached to the time entry it will be displayed here.

Cost Center: If cost centers are used the cost centre may displayed here.

Changed On: This field indicates the date the change was made to the time entry.

Changed By: This field indicates the user who made the change to the time entry.

Time Rule Calculations#

This section displays any changes made by the calculation of the time rules.

Date: This field represents the date the change was made for.

Assign: This field will display the employee's assignment for which the exception is being entered.

Start: This field represents the start time of the time exception generated by the time rules.

End: This field represents the end time of the time exception generated by the time rules.

TC: This field will display the time code for the exception.

Value: This field displays the value/amount of the time exception.

Basis: The basis of the amount will display.

Premiums: If a time rule added a premium, it will display here.

Cost Center: If cost centers are used the cost centre may displayed here.