MY TIME CARDS#

The My Time Cards form (WEPTS) is a form intended for employees so they may review and if necessary update their time cards. The form will only show time cards that are hours based and those that are of the following statuses: Scheduled Modified, Active, Rules Applied, Submitted and Ready for PR.

The employee would select from the list below which time card they wish to review.

Time Card #

This field represents the unique code assigned to the time card.

Pay Period

This field indicates the pay period the time card was generated for.

Assignment

This field indicates which assignment code the time card was generated for.

From/To

The time frame the pay period is for is displayed here.

Status

The status of the time card is displayed here.

Submit My Time Card

After all time exceptions have been entered and the time entries verified by the employee and or timekeeper, they may submit the time card by depressing the Submit Time Card button.

The status of the timesheet will change from 'Active/Rules Applied' to 'Submitted' once the button has been clicked.

Go to Time Card HISTORY

By pressing this action button the user is directed to the Time Card History screen (WEPTSH)

Scheduled Time

The time card is displayed by day. Depending on how the employee's work rule is defined to generate the time card, the hours worked by the employee will display by day or the employee may be required to enter each day's worked hours.

---

Update My Time Card tab#

I want to...#

Add More Time

This button allows the user to add additional time to a day where an employee is already scheduled or to add time to a day where an employee is not already scheduled.

Record Time Away From Work

This button allows the user to replace scheduled hours with a leave that was not requested ahead of time.
This action will no longer allow adding a leave with the same time code if:
1) a leave for multiple days exist for the same time code
OR
2) a leave with different approval status 'Not Required' exists for the same time code

Change What I Worked On

This button allows the user to replace the details regarding what the employee worked on.

Add Mileage or Other Expenses

This button allows the user to add a premium or time code with a specified amount provided by the employee; not associated to time.

Add a Premium

This button will add a premium to a specific number of hours.

Clear My Changes (by Day)

This button when pressed will allow the user to remove any changes that may have been entered.
This action will not clear a leave if:
1) a leave for multiple days exist on that day
OR
2) a leave that does not have an approval status 'Not Required'

Bank My Overtime

This button will allow the user to enter a preference that will change the payment of any overtime entered to a new Time Code/Pay Component that gets banked instead.

Request a Change to My Time Card

This button will allow the user to add a request to change the detail of their time card.

Date

This field represents the day that the time entry/exception was generated/entered for

Reg

This field displays the number of regular hours were recorded for the day.

Lv

This field displays the number of leave type hours were recorded for the day.

Hol

This field displays the number of holiday type hours that were recorded for the day.

OT

This field displays the number of overtime type hours that were recorded for the day.

Bnk

If the hours were banked and an alternate time code was used, the alternate time code will display here.

Premium(s)

If a premium was added for the day, it will display here.

Additional Info

This field displays any notes that have been entered for the exception.

View Details

By pressing this toggle the table will change to display each time card entry.

---

Time Card Summary tab#

Pay Period Totals

This button will change the type of totals displayed in the tables below to show Pay Period Totals.

Weekly Totals

This button will change the display to show totals on a weekly basis.

All Time Codes#

This section provides totals for all time codes indicated on the employee's time card.

Date

This field will display either the week end date or the pay period end date depending on the selection made above under Time Card Summary.

Time Code

The total for the time code either for the week or pay period is for will display here.

Amount

The total value of the time code either for the week or pay period will display here.

Description

The description of the type of time and time code used will be displayed.

All Time Types#

This section provides totals for various time types.

Date

This field will display either the week end date or the pay period end date depending on the selection made above under Time Card Summary.

Time Type

The type of time the time code is defined as will be displayed here.

Amount

The total amount of time for the time type for the week or pay period will display here.

Description

The description of the time type is displayed here.

All Time Code Set#

This section provides totals based on the time code sets defined.

Date

This field will display either the week end date or the pay period end date depending on the selection made above under Time Card Summary.

Time Code Set

The name of the time code set will be displayed here.

Amount

The total amount of time for the week or pay period for the time code set will display here.

Leave Balance Summary#

This section displays a summary of the employees leave balances.

Bank

The leave policy code will display here.

Description

The description of the leave policy is displayed.

Planned

If the employee has a planned leave for the policy, the number of leave hours is displayed.

Balance To Date

This field will display the employee's leave balance.

---

View Requests tab#

The employee may view all of the requests entered for the time card in focus.

#

This is the system assigned request number for the comment that was added.

Status

This field displays the status of the request

Sent On

The date the comment / request was created is displayed in this field.

Synopsis

The synopsis of the comment / request is displayed here.

Request Text

The actual text of the comment / request is displayed in this field.

Activities on Request Above

Type

The type of action fulfilled of the request activity is displayed here.

Sent On

This field displays the date the activity was created.

Entered By

The name and person code of the individual who entered the activity is displayed here.

Comments

The text of the activity is displayed in this field.

---

Notes #

Click to create a new notes page