MY TIME CARDS#
The My Time Cards form (WEPTS) is a form intended for employees so they may review and if necessary update their time cards. The form will only show time cards that are hours based and those that are of the following statuses: Scheduled Modified, Active, Rules Applied, Submitted and Ready for PR.
The employee would select from the list below which time card they wish to review.
- Time Card #
- This field represents the unique code assigned to the time card.
- Pay Period
- This field indicates the pay period the time card was generated for.
- Assignment
- This field indicates which assignment code the time card was generated for.
- From/To
- The time frame the pay period is for is displayed here.
- Status
- The status of the time card is displayed here.
- Submit My Time Card
- After all time exceptions have been entered and the time entries verified by the employee and or timekeeper, they may submit the time card by depressing the Submit Time Card button.
- Go to Time Card HISTORY
- By pressing this action button the user is directed to the Time Card History screen (WEPTSH)
Scheduled Time
The time card is displayed by day. Depending on how the employee's work rule is defined to generate the time card, the hours worked by the employee will display by day or the employee may be required to enter each day's worked hours.
Update My Time Card tab#
I want to...#
- Add More Time
- This button allows the user to add additional time to a day where an employee is already scheduled or to add time to a day where an employee is not already scheduled.
- Record Time Away From Work
- This button allows the user to replace scheduled hours with a leave that was not requested ahead of time.
This action will no longer allow adding a leave with the same time code if:
1) a leave for multiple days exist for the same time code
OR
2) a leave with different approval status 'Not Required' exists for the same time code
- Change What I Worked On
- This button allows the user to replace the details regarding what the employee worked on.
- Add Mileage or Other Expenses
- This button allows the user to add a premium or time code with a specified amount provided by the employee; not associated to time.
- Add a Premium
- This button will add a premium to a specific number of hours.
- Clear My Changes (by Day)
- This button when pressed will allow the user to remove any changes that may have been entered.
This action will not clear a leave if:
1) a leave for multiple days exist on that day
OR
2) a leave that does not have an approval status 'Not Required'
- Bank My Overtime
- This button will allow the user to enter a preference that will change the payment of any overtime entered to a new Time Code/Pay Component that gets banked instead.
- Request a Change to My Time Card
- This button will allow the user to add a request to change the detail of their time card.
- Date
- This field represents the day that the time entry/exception was generated/entered for
- Reg
- This field displays the number of regular hours were recorded for the day.
- Lv
- This field displays the number of leave type hours were recorded for the day.
- Hol
- This field displays the number of holiday type hours that were recorded for the day.
- OT
- This field displays the number of overtime type hours that were recorded for the day.
- Bnk
- If the hours were banked and an alternate time code was used, the alternate time code will display here.
- Premium(s)
- If a premium was added for the day, it will display here.
- Additional Info
- This field displays any notes that have been entered for the exception.
- View Details
- By pressing this toggle the table will change to display each time card entry.
Time Card Summary tab#
- Pay Period Totals
- This button will change the type of totals displayed in the tables below to show Pay Period Totals.
- Weekly Totals
- This button will change the display to show totals on a weekly basis.
All Time Codes#
This section provides totals for all time codes indicated on the employee's time card.- Date
- This field will display either the week end date or the pay period end date depending on the selection made above under Time Card Summary.
- Time Code
- The total for the time code either for the week or pay period is for will display here.
- Amount
- The total value of the time code either for the week or pay period will display here.
- Description
- The description of the type of time and time code used will be displayed.
All Time Types#
This section provides totals for various time types.- Date
- This field will display either the week end date or the pay period end date depending on the selection made above under Time Card Summary.
- Time Type
- The type of time the time code is defined as will be displayed here.
- Amount
- The total amount of time for the time type for the week or pay period will display here.
- Description
- The description of the time type is displayed here.
All Time Code Set#
This section provides totals based on the time code sets defined.- Date
- This field will display either the week end date or the pay period end date depending on the selection made above under Time Card Summary.
- Time Code Set
- The name of the time code set will be displayed here.
- Amount
- The total amount of time for the week or pay period for the time code set will display here.
Leave Balance Summary#
This section displays a summary of the employees leave balances.- Bank
- The leave policy code will display here.
- Description
- The description of the leave policy is displayed.
- Planned
- If the employee has a planned leave for the policy, the number of leave hours is displayed.
- Balance To Date
- This field will display the employee's leave balance.
View Requests tab#
The employee may view all of the requests entered for the time card in focus.- #
- This is the system assigned request number for the comment that was added.
- Status
- This field displays the status of the request
- Sent On
- The date the comment / request was created is displayed in this field.
- Synopsis
- The synopsis of the comment / request is displayed here.
- Request Text
- The actual text of the comment / request is displayed in this field.
Activities on Request Above
- Type
- The type of action fulfilled of the request activity is displayed here.
- Sent On
- This field displays the date the activity was created.
- Entered By
- The name and person code of the individual who entered the activity is displayed here.
- Comments
- The text of the activity is displayed in this field.
