Table of Contents
MANAGE TIME COLLECTION HOURS#
The Manage Time Collection form (WAPTE) is a form intended for Administrators so they may review and if necessary update employee time collections. The form will only show time sheets that are hours based and those that are of the following statuses: Scheduled Modified, Active, Rules Applied, Submitted and Ready for PR.
In order to keep a history of what was initially approved, WAPTE will not allow changes to approved entries. If you would like to make changes, you may do so by adding an adjusting entry; insert a blank row, entering the correct data and process the timesheet through payroll.The user must select the employee from the find list below.
- EE#
- The employee's person code is indicated here.
- Last
- The employee's last name is displayed here.
- Fist
- The employee's first name is displayed here.
- Assignment
- The assignment code the time card was generated for will display here.
- Date Frame
- The time frame the pay period is for is displayed here.
- Time Sheet #
- The time sheet uniquely assigned number will display.
- Status
- The status of the time sheet will also display.
Time Sheet Details#
- TS #
- This field represents the unique code assigned to the time sheet.
- From
- This field displays the start date of the pay period the time sheet was generated for.
- To
- This field displays the end date of the pay period the time sheet was generated for.
- TS Status
- The status of the time sheet is displayed here.
Assignment Details#
- Assignment
- The employee's assignment that the time sheet was generated for is displayed here.
- Position
- The employee's position for the assignment that was used to generate the time sheet is displayed here.
- Job
- The employee's job from the assignment that was used to generate the time sheet is displayed here.
- Department
- The department from the assignment that was used to generate the time sheet is displayed here.
Leave Bank Balances#
- Leave
- If the employee has any leave banks, the leave type will be displayed here.
- Balance
- This field displays the balance of their leave banks.
- Submit
- By pressing this action button the time sheet in focus will be marked as Submitted and will no longer be available for edit by the user.
- EE Sign Off Received
- The user may indicate that the employee has signed off on their time sheet by pressing this button.
- Approve
- If the user is in agreement with the time sheet they may press this button to approve the time sheet.
- Go To Time Sheet HISTORY
- The user may wish to review historical time sheet for the employee in focus, they my do so by pressing this button. The user will be directed to the (WAPTEH) form.
Time Collection Hours#
- Date
- The date the time was entered or generated from the work calendar and shift will display here.
- Assign
- This field will display the employee's assignment for which the exception is being entered.
- Special Condition
- The time code the time is associated to will display here.
- Value
- The number of hours the exception was generated for or entered for will display here.
- Time Reason
- A reason for time may be provided if necessary.
- Time Code
- This field will display the time code that the exception was generated against.
- Prem 1
- If a premium was added for the day, it will display here.
- Cost
- If a cost center is associated to the time entry it will display here.
- Comments
- Additional information may be provided for the time entry using this field.
Totals#
Time Code Totals#
This section totals the hours within the time sheet by Time Code.
- Date
- This field will display the pay period end date.
- Time Code
- The time code the total is for will display here.
- Amount
- The total pay period value of the time code will display here.
Time Type Totals#
This section totals the hours within the time sheet by type of time entered.
- Date
- This field will display the pay period end date.
- Time Type
- The type of time the time code is defined as will be displayed here.
- Amount
- The total pay period amount of time for the time type will display here.
TC Set Totals#
This section totals the hours by time code sets.- Time Code Set
- The name of the time code set will be displayed here.
- Amount
- The total amount of time for the pay period for the time code set will display here.
Clock Punches#
- Original Clock Date
- The original date of the clock entry.
- Clock Entry Type
- The type of clock entry, ie: In, Out, Lunch
Associated Scheduled Shift#
- Work Type
- The type of exception generated, ie:Planned Placement, will display in this field.
- Shift
- The shift code associated to the time exception will display.
- O/R Shift Start Time
- If the start time of the shift was overridden, the new time will display in this field.
- O/R Shift End Time
- If the shift end time was overridden, the new time will display in the field.
- Job/Unit
- The job code associated to the scheduled shift will display.
- Department
- The department code associated to the scheduled shift will display.
Actual Punch Information#
- Clock Entry Status
- The status of the clock entry displays in this field. ie: newly entered, processed
- Time Exception Status
- This field holds the status of the time exception. ie: newly entered
- Start Time
- The time punched in for the start time of the shift.
- End Time
- The time punched out for the end time of the shift.
View Audit#
Original Schedule#
- Date
- This field holds the date of the time entry.
- Assign
- The assignment code the time entry was generated for is displayed here.
- Value
- This field stores the value of the time.
- TC
- This field stores the time code used to track the time.
- Basis
- This field indicates the basis of the time, for example Hrs, $
- Premiums
- If a premium code is attached to the time entry it will be displayed here.
Changes Made to Scheduled Time#
- Date
- This field holds the date of the time entry.
- Assign
- The assignment code the time entry was generated for is displayed here.
- Value
- This field stores the value of the time.
- TC
- This field stores the time code used to track the time.
- Basis
- This field indicates the basis of the time, for example Hrs, $
- Premiums
- If a premium code is attached to the time entry it will be displayed here.
- Cost Center
- If cost centers are used the cost center may displayed here.
- Changed On
- This field indicates the date the change was made to the time entry.
- Changed By
- This field indicates the user who made the change to the time entry.
