The following User Defined Fields (UDF) are defined on the IDGV Variables tab. The RPYEU process will generate these UDF's if they do not already exist.
For Annual and Quarterly Reporting
UDF | Usage |
---|---|
W2 STATE MEDIA FILING | Used by all States |
W2 TAX TYPE CODE | Used by all States |
W2 TAXING ENTITY | Used by all States |
W2 WAGE PLAN CODE | Used by the State of California |
W2 BRANCH CODE | Used by the State of California |
W2 ER NAME | Used by Federal reporting, this overrides the IDEN Entity Name |
W2 LOCN CODE | Used by Federal reporting, this overrides the IDEN Location Code |
For Quarterly reporting, these UDF's are used when ‘HL$US-QTR-2018’ Form Code is being used:
The following UDFs are defined on IDDP. The RPYEU process will generate these UDF's if they do not exist.
If the 'SUI ER NUMBER' is not set up for a department, then the SUI ER NUMBER from IDGV is used.
The following UDFs are defined on IEID for Minnesota reporting. Users can set up the IMUF form manually, or the RPYEU process will generate these UDFs if they do not exist.
UDF | Usage |
---|---|
W2 DESTINATION | |
MMREF PROBATIONARY | Used by the state of Minnesota |
MMREF OFFICER CODE | Used by the state of Minnesota |
The 'Country Code' on IDCO is user-defined and is usually the three character United Nations code, however the two character ISO codes can also be used.
Example:
Country | 3 character United Nation Code | 2 character ISO Country Code |
---|---|---|
Mexico | MEX | MX |
Mozambique | MOZ | MZ |
Please read the Employer/Employee Primary Addresses sections below for more information.
For each group at the Federal level, the Federal Registration number is retrieved according to the ‘Fed Regist Set’ and ‘Fed Regist Type’ on IDGV and is displayed on IDGR.
For each group at the State/Prov level, users can point to a ‘State/Prov Set’ and ‘State/Prov Type’. Since each group can be paid in many different States or Provinces, the State/Prov Registration number cannot be displayed on IDGR.
For each employee that belongs to this group, the State/Prov Registration Number is retrieved from IDGV by the defined ‘State/Prov Set’ and ‘State/Prov Type’ and the Pay Header State/Prov of the employee.
At the Local level, the Local Registration Number is retrieved from IDGV by the defined ‘Local Regist Set’ and ‘Local Regist Type’ and the 'GEO Local' of the employee.
Each group must define one of the following ‘W2 Employment Types’ for W2 reporting purposes:
The 'W2 EMPLOYMENT TYPE' for a group MUST NOT BE CHANGED even if there are multiple effective date records for a group.
Organizations with one Federal Registration
Organizations with Multiple Federal Registrations If your organization has multiple Federal Registrations, users have two options:
Example:
Govt Registration Set | Usage |
---|---|
MAIN REGIST | Use as default to group all registrations initially |
REGIST 2 | Users can define another set for all level of registrations |
FED REGIST | Users can define Federal level registrations for this set |
STATE REGIST | Users can define State level registrations for this set |
LOCAL REGIST | Users can define Local level registrations for this set |
FULLTIME REGIST | Users can define Registrations for Full time employees |
PARTTIME REGIST | Users can define Registrations for Part time employees |
SEASONAL REG | Users can define Registrations for Seasonal employees |
STATE OHIO | Users can define Registrations for Ohio for this set only |
If the Registration Type is defined as 'US State Regist 1’, then:
If Registration Type is defined as ‘US State Regist 2’, then:
W2 ER NAME | Enter the Employer Name to be reported. This overrides the IDEN Entity Name |
W2 LOCN CODE | Enter the Location code to be reported. This overrides the IDEN Location code Note: Users must enter the exact Location code in this field, otherwise it will not be used. |
Federal Level
One or multiple Federal Registrations must be defined for each Entity, with each Govt Regist Set for the Registration Type ‘US Fed Regist 1’, etc.
State Level
A State must be defined on IDGV for an Entity with the ‘State Registration’ by Govt Regist Set and Registration Type in order for the State to be reported.
State Media Filing
On the IDGV Variables tab, the ‘W2 State Media Filing’ variable must be defined to indicate if this State is required to produce a W2 File for the State.
The ‘W2 State Media Filing’ values are:
Value | Description |
---|---|
00 | Not required to file magnetic media to the State |
01 | Include State Code RS Records in the Federal file. Users can send the federal file to the State. If the State file layout is conforming to the standard federal SSA Code RS format and the State accepts a copy of the federal file that includes the Code RW records, users should set the ‘W2 State Media Filing’ variable to '01'. When the RPYEU process is run, the State Code RS record will automatically be generated in the federal file. Users only need to send a copy of the federal file to the State. |
02 | State requires its own file, do not include other State information in the State file. *If the State does not accept other States' information in their State File, users should set the 'W2 State Media Filing' variable to '02'. *Users should run RPYEU one State at a time and set the 'Media Format' to ‘State File Format’. *If the State has its own specific State file layout, RPYEU will generate the State file in the specific file layout, otherwise the generic Federal Code RS format layout is used. *If the State requires its own State file layout, please check with High Line for a list of States that are supported by RPYEU. |
Local Level
A County Tax Jurisdiction must be defined for each County on IDGV with the ‘Local Registration’ in order for the County tax to be reported.
A City Tax Jurisdiction must be defined for each County on IDGV with the ‘Local Registration’ in order for the City tax to be reported.
When users are defining the ‘Local Registration’, users should also set up the ‘Variables’ tab. See the Local Media Filing section below.
State Media for Local Filing
On IDGV, Variables tab, the 'W2 State Media Filing' variable can be defined (optional)to indicate if this Local requires to be filed with magnetic media on a W2 file.
The ‘W2 State Media Filing’ values are:
Value | Description |
---|---|
00 | Not Required to file magnetic media. |
01 | Include Local Federal Code RS records in the Federal File format If the Local information is to be reported along with the Federal Code RS information, users should set the ‘W2 State Media Filing’ variable to ‘01’ for this local. When RPYEU is run, the State Information Code RS record will be generated along with the Local information. |
02 | Include Local State Code RS record in the State File format. If the Local information is to be reported along with the State Code RS information, users should set the ‘W2 State Media Filing’ variable to‘02’ for this local. When RPYEU is run, the State Code RS record will be generated along with the Local information. |
03 | Local requires its own File, do not include other Local information in the File If the Local requires its own format, users should set the ‘W2 State Media Filing’ variable to ‘03’ for this local. When RPYEU is run and a user selects to generate the ‘Local File format’, users must also select the specific City or County, then the Local file format will be generated. **NOTE: this feature requires specific program logic for each Local. Please check with High Line to ensure the local is supported by RPYEU. |
If 'W2 State Media Filing' is defined for a Local, then the IDGV Variables tab must also be set up for:
W2 TAX TYPE CODE - to contain one of the following values:
W2 TAXING ENTITY - to define the Taxing Entity Code for each local: Example:
School Level
The ‘School Registration’ must be defined on IDGV for each School District in order for the school tax to be reported.
When the ‘School Registration’ is defined, the IDGV Variables tab must be set up with:
State Media for School District Filing
The ‘W2 State Media Filing’ values are:
Value | Description |
---|---|
00 | Not Required to file magnetic media |
01 | Include School Code RS records in the Federal File format. If the School information is to be reported along with the Federal Code RS information, users should set the ‘W2 State Media Filing’ variable to‘01’ for this local. When RPYEU is run, the State Code RS records will be generated along with the School information. |
02 | Include School Code RS records in the State File format. If the School information is to be reported along with the State Code RS information, users should set the ‘W2 State Media Filing’ variable to ‘02’ for this local. When RPYEU is run, the State Information Code RS record will be generated along with the School information. |
03 | School requires its own File, do not include other Local Information in the file. If the School requires its own format, users should set the ‘W2 State Media Filing’ variable to ‘03’ for this local. *NOTE: This feature requires specific program logic for each school. Please check with High Line to ensure this local is supported by RPYEU. |
When ‘W2 State Media Filing’ is defined for a School, the IDGV Variables Tab must also be set up with:
If Registration Type is defined as ‘US State Regist 2’, then:
According to each state’s quarterly filing format, some States may require to submit Taxes Due, Previous Underpayment etc. For each quarter, users must define the IDGV Variables tab for these quarterly amounts with the proper ‘US SUI Regist’ prior to running RPYEU.
This script can be run multiple times and performs the following:
NOTE: Fields marked with an asterisk (*) are mandatory.
IDFD FORM: HL$US-W2-20YY - system supplied
IDFD FORM TYPE: US W2 EFW2 - defines the W2 definition for EFW2 filing format
Field Identifier | Description | Suggested Field Source | Suggested Variable |
---|---|---|---|
* SUB-ER-EIN | Submitter’s Employer EIN | Constant | 9 character EIN |
* SUB-USER-ID | Submitter User Identification | Constant | 8 character User ID assigned to the employee who is attesting to the accuracy of the file |
SUB-RESUB-IND | Resubmitt Indicator | Constant | Enter 1 if file is resubmitted, otherwise 0 |
SUB-RESUB-WFID | Resubmitt SSA WFID from notice | Constant | If resubmitted, enter SSA WFID from notice |
SUB-VENDOR | Software Vendor Code | Constant | Enter your company data |
SUB-SOFTWARE | Submitter Software Code | Constant | Enter your company data |
SUB-COMP-NAME | Company Name receive EFW2 | Constant | Enter Company name who receives EFW2 |
SUB-COMP-LOCN | Company Location Address | Constant | Enter company’s location address such as Attention, Suite, Room # etc |
SUB-COMP-DELIV | Company Delivery Address | Constant | Enter company’s delivery address such as Street or Post Office Box |
SUB-COMP-CITY | Company’s City | Constant | Enter company’s city |
SUB-COMP-STATE | Company’s State Abbrev | Constant | Enter company’s State Abbreviation |
SUB-COMP-ZIP | Company’s ZIP Code | Constant | Enter company’s ZIP code |
SUB-COMP-ZIP-EXT | Company’s ZIP Code Extension | Constant | Enter company’s ZIP code extension |
SUB-COMP-F-STATE | Company’s foreign State/province | Constant | Enter company’s foreign State/Province |
SUB-COMP-F-POST | Company’s foreign postal code | Constant | Enter company’s foreign postal code |
SUB-COMP-COUNTRY | Company’s country if applicable | Constant | Enter company’s Country if applicable |
* SUB-SUBM-NAME | Submitter Organization Name | Constant | Organization Name to receive unprocessed data |
* SUB-SUBM-LOCN | Submitter Location Address | Constant | Enter submitter location address such as Attention, Suite, Room # etc |
* SUB-SUBM-DELIV | Submitter Delivery Address | Constant | Enter submitter delivery address such as Street or Post Office Box |
* SUB-SUBM-CITY | Submitter City | Constant | Enter submitter city |
* SUB-SUBM-STATE | Submitter State Abbrev | Constant | Enter submitter State Abbreviation |
* SUB-SUBM-ZIP | Submitter ZIP Code | Constant | Enter submitter ZIP code |
SUB-SUBM-ZIP-EXT | Submitter ZIP Code Extension | Constant | Enter submitter ZIP code extension |
SUB-SUBM-F-STATE | Submitter foreign State/province | Constant | Enter submitter foreign State/Province |
SUB-SUBM-F-POST | Submitter foreign postal code | Constant | Enter submitter foreign postal code |
SUB-SUBM-COUNTRY | Submitter country if applicable | Constant | Enter submitter Country, if applicable |
* SUB-CONT-NAME | Contact name for SSA | Constant | Enter your company data |
* SUB-CONT-TEL | Contact telephone # for SSA | Constant | Enter your company data |
SUB-CONT-TEL-EXT | Contact telephone extension | Constant | Enter your company data |
* SUB-CONT-EMAIL | Contact e-mail address for SSA | Constant | Enter your company data |
SUB-CONT-FAX | Contact FAX phone # for SSA | Constant | Enter your company data |
SUB-CONT-METH | Preferred Contact method | Constant | MUST be BLANK |
SUB-PREPARER | Preparer Code | Constant | Enter your company data |
SUB-3RD-PARTY-SICK | Third-Party Sick Pay Indicator | Constant | Enter your company data |
SUB-3RD-PARTY-TAX | Income Tax Withheld by 3rd Party | Constant | Enter your company data |
W2-ER-AGENT-IND | Agent Indicator Code | Constant | Enter appropriate code, if applicable |
W2-ER-FOR-EIN | Agent for which EIN | Constant | If you are an agent, enter the EIN for which you are an agent for |
W2-ER-TERM-BUS | Terminating business indicator | Constant | Enter appropriate code from SSA |
W2-ER-ESTAB | Establishment Number | Constant | Further identify within EIN |
W2-ER-OTHER-EIN | Other EIN | Constant | Other EIN used |
* W2-ER-EIN | Employer Identification Number | Data Base Column | DGV.GOVT_REGIST_NUMBER |
* W2-ER-NAME | Employer Name | Data Base Column | DED.ENTITY_NAME |
W2-ER-LOCN-ADDR | Employer Location Address | Constant | Employer’s location address such as Attention, Suite, Room # etc. DLN.ADDRESS_LINE_2 or DLN.MAIL_ADDRESS_LINE_2 Enter the word MAIL or blank To use Primary address, leave this blank To use Mailing address, enter the word MAIL System will derive the complete primary or mailing address and store in the Address Identifiers. |
W2-ER-DELIV-ADDR | Employer Delivery Address | Constant | Employer’s delivery address such as Street or Post Office Box DLN.ADDRESS_LINE_1 or DLN.MAIL_ADDRESS_LINE_1 Enter blank, system derived |
W2-ER-CITY | Employer City | Constant | Employer’s city DLN.LOCALITY or DLN.MAIL_LOCALITY Enter blank, system derived |
W2-ER-STATE | Employer State Abbrev | Constant | Employer’s State abbreviation DSP.STATE_PROVINCE_CODE Enter blank, system derived |
W2-ER-ZIP | Employer ZIP Code | Constant | Employer’s ZIP Code DLN.ZIP_POSTAL or DLN.MAIL_ZIP_POSTAL Enter blank, system derived |
W2-ER-ZIP-EXT | Employer ZIP Extension | Constant | Employer’s ZIP Code DLN.ZIP_POSTAL or DLN.MAIL_ZIP_POSTAL Enter blank, system derived |
W2-ER-F-STATE | Employer foreign State/province | Constant | Employer foreign state/province or Constant Enter the word NAME or blank |
W2-ER-F-POSTAL | Employer foreign postal code | Constant | Enter Employer foreign postal code or Constant |
W2-ER-COUNTRY | Employer country if applicable | Constant | Enter Employer country Enter blank, system derived |
W2-ER-F-COUNTRY | Employer foreign country | Constant | Enter the word NAME, ISO or blank |
W2-ER-TAX-JURIS | Tax Jurisdiction Code | Constant | Enter appropriate code or null |
W2-EE-SSN | Employee Social Security Number | Data Base Column | EID.GOVERNMENT_CODE |
W2-EE-FIRST-NAME | Employee First Name | Data Base Column | EID.FIRST_NAME |
W2-EE-MIDDLE | Employee Middle Name | Data Base Column | EID.MIDDLE_NAME |
W2-EE-LAST-NAME | Employee Last Name | Data Base Column | EID.LAST_NAME |
W2-EE-SUFFIX | Employee Suffix Name | Data Base Column | EID.RANK with derivation expression Decode(~,’01’,’JR’,’02’,’SR’,NULL) |
W2-EE-LOCN-ADDR | Employee Location Address | Constant | Employee’s location address such as Attention, Suite, Room # etc EPS.ADDRESS_LINE_2 EPS.MAIL_ADDRESS_LINE_2 Enter the word MAIL or blank To use Primary address, leave this blank. To use Mailing address, enter the word MAIL. System will derive the complete primary or mailing address and store in the Address Identifiers. |
W2-EE-DELIV-ADDR | Employee Delivery Address | Constant | Employee’s delivery address such as Street or Post Office Box EPS.ADDRESS_LINE_2 or EPS.MAIL_ADDRESS_LINE_2 Enter blank, system derived |
W2-EE-CITY | Employee City | Constant | Employee’s city EPS.LOCALITY or EPS.MAIL_LOCALITY Enter blank, system derived |
W2-EE-STATE | Employee State Abbrev | Constant | Employee’s State abbreviation DSP.STATE_PROVINCE_CODE Enter blank, system derived |
W2-EE-ZIP | Employee ZIP Code | Constant | Employee’s ZIP Code EPS.ZIP_POSTAL or EPS.MAIL_ZIP_POSTAL Enter blank, system derived |
W2-EE-ZIP-EXT | Employee ZIP Extension | Constant | Enter employee’s ZIP Code EPS.ZIP_POSTAL or EPS.MAIL_ZIP_POSTAL Use derivation expression substr(~,6) for ZIP extension |
W2-EE-F-STATE | Employee foreign State/province | Constant | Employee foreign state/province or Constant Enter the word NAME or blank |
W2-EE-F-POSTAL | Employee foreign postal code | Constant | Employee foreign postal code Enter blank, system derived |
W2-EE-COUNTRY | Employee country if applicable | Constant | Enter Employee country Enter blank, system derived |
W2-EE-F-COUNTRY | Employer foreign country | Constant | Enter the word NAME or the word ISO or blank |
W2-CONTROL-PRT | Print Control Number on Form | Constant | Null, 0 – Do not print Control Number on W2 Form 1 - Print Control Number as defined in W2-CONTROL-NUM Identifier 2 - Print Control Number as defined from RPYEU ‘Sort Level By’ prompt 3 - Print W2-CONTROL-NUM Identifier and Person Code 4 - Print ‘Sort Level By’ prompt and Person Code 5 - Print ‘Sort Level By’ prompt and W2-CONTROL-NUM Identifier 6 - Print ‘Sort Level By’ prompt and W2-CONTROL-NUM Identifier and Person Code |
W2-CONTROL-NUM | Control Number on Form | Data Base Column | Enter your company data |
W2-EXCLUDE-EE | Exclude Employee | Data Base Column | Enter your company data |
W2-FIT-WAGE | Wages, Tips, Other Compensation | Element | W2-BOX-01 |
W2-FIT-TAX | Federal Income Tax Withheld | Element | W2-BOX-02 |
W2-SSN-WAGE | Social Security Wages | Element | W2-BOX-03 Derivation expression LEAST(~,113700.00) may be used for year 2013 max System verify Box 3 + Box 7 does not exceed annual max, otherwise issue message |
W2-SSN-TAX | Social Security Tax Withheld | Element | W2-BOX-04 Derivation expression LEAST(~,7049.40)may be used for year 2013 max |
W2-MEDI-WAGE | Medicare Wages and Tips | Element | W2-BOX-05 |
W2-MEDI-TAX | Medicare Tax Withheld | Element | W2-BOX-06 |
W2-SSN-TIP | Social Security Tips | Element | W2-BOX-07 |
W2-ALLOC-TIP | Allocated Tips | Element | W2-BOX-08 |
W2-EIC | Advanced EIC Credit | Element | W2-BOX-09 |
W2-DEP-CARE | Dependent Care Benefit | Element | W2-BOX-10 |
W2-NQUAL | Non Qualified Plans | Element | W2-BOX-11 |
W2-NQUAL-457 | Non Qualified Plans Sect 457 | Element | W2-BOX-11-457 |
W2-NQUAL-N457 | Non Qualified Plans Not Sect 457 | Element | W2-BOX-11-N457 |
W2-CODE-A | Uncollect SSA/RRTA tax on tips | Pay Component | Enter your company data |
W2-CODE-B | Uncollect Medicare tax on tips | Pay Component | Enter your company data |
W2-CODE-C | Group Term Life Ins > 50000 | Pay Component | Enter your company data |
W2-CODE-D | Deferred 401(k) cash | Pay Component | Enter your company data |
W2-CODE-E | Deferred 401(b) Salary reduction | Pay Component | Enter your company data |
W2-CODE-F | Deferred 408(k)(6) Salary reduct | Pay Component | Enter your company data |
W2-CODE-G | Deferred 457(b) compensation | Pay Component | Enter your company data |
W2-CODE-H | Deferred 501(c)18(D) tax exempt | Pay Component | Enter your company data |
W2-CODE-J | Non taxable sick pay | Pay Component | Enter your company data |
W2-CODE-K | 20% excise parachute payment | Pay Component | Enter your company data |
W2-CODE-L | Employee business expense reimburse | Pay Component | Enter your company data |
W2-CODE-M | Uncollect SSA/RRTA group ins | Pay Component | Enter your company data |
W2-CODE-N | Uncollect medicare group ins | Pay Component | Enter your company data |
W2-CODE-P | Moving expense | Pay Component | Enter your company data |
W2-CODE-Q | Nontaxable combat pay | Pay Component | Enter your company data (obsoleted since Tax Year 2012) |
W2-CODE-R | Employer Contributions to MSA | Pay Component | Enter your company data |
W2-CODE-S | Salary reduction to 408(p) | Pay Component | Enter your company data |
W2-CODE-T | Adoption benefits | Pay Component | Enter your company data |
W2-CODE-V | Income of nonstat stock opt | Pay Component | Enter your company data |
W2-CODE-W | ER Contributions Health Saving Account | Pay Component | Enter your company data |
W2-CODE-Y | Deferrals 409A Nonqual plan | Pay Component | Enter your company data |
W2-CODE-Z | Income 409A Nonqual plan | Pay Component | Enter your company data |
W2-CODE-AA | Roth Contributions 401(k) | Pay Component | Enter your company data |
W2-CODE-BB | Roth Contributions 403(b) | Pay Component | Enter your company data |
W2-CODE-CC | HIRE Act Wages | Pay Component | Enter your company data |
W2-CODE-DD | ER sponsored Health Coverage | Pay Component | Enter your company data |
W2-CODE-EE | Designated Roth Contributions 457(b) | Pay Component | Enter your company data |
W2-CODE-FF | Permitted benefits under a qualified small employer health reimbursement arrangement | Pay Component | Enter your company data |
W2-CODE-GG | Income from qualified equity grants | Pay Component | Enter your company data |
W2-CODE-HH | Aggregate deferrals | Pay Component | Enter your company data |
The values from W2-OTHER-01 to W2-OTHER-20 are printed on W2 Form Box 14.
Field Identifier | Description | Suggested Field Source | Suggested Variable |
---|---|---|---|
W2-OTHER-01 | Your company description | Pay Component | Enter your company data |
W2-OTHER-nn | Your company description | Pay Component | Enter your company data |
W2-OTHER-20 | Your company description | Pay Component | Enter your company data |
Please enter Box 14 Description in the Prompt field in format of 14-xxxxxxx.
The values from W2-USER-01 to W2-USER-20 are used by CLIENTS only, the values are not printed on the W2 form or file. These identifiers are used to obtain amounts to show on the RPYEU Summary report. Example: 125 plan, 401 plan, benefit amounts, or employer portion of certain employee contribution etc.
Field Identifier | Description | Suggested Field Source | Suggested Variable |
---|---|---|---|
W2-USER-01 | Your company description | Pay Component | Enter your company data |
W2-USER-nn | Your company description | Pay Component | Enter your company data |
W2-USER-20 | Your company description | Pay Component | Enter your company data |
The values from W2-HL-01 to W2-HL-10 are used by High Line only. These identifiers are used to obtain amounts to show on RPYEU Summary report or for other purposes. These are reserved areas for High Line to define additional new variables that are not available or defined when the programming is done. If needed, High Line will give instructions for users to set these up.
Field Identifier | Description | Suggested Field Source | Suggested Variable |
---|---|---|---|
W2-HL-01 | High Line defined description | Pay Component | Enter your company data |
W2-HL-nn | High Line defined description | Pay Component | Enter your company data |
W2-HL-10 | High Line defined description | Pay Component | Enter your company data |
W2-STAT-EE | Statutory employee | Statistics | Enter your company data |
W2-RETIRE-PLAN | Retirement plan employee | Statistics | Enter your company data |
W2-3PARTY-SICK | Third-party sick pay | Statistics | Enter your company data |
W2-SCHL-WAGE | School Taxable Wages | Element | W2-SCHL-WAGE |
W2-SCHL-TAX | School Tax | Element | W2-SCHL-TAX |
W2-STATE-CODE | State Code | Data Base Column | DSP.STATE_PROVINCE_CODE |
W2-STATE-REGIST | State Registration I.D. No | Data Base Column | DGV.GOVT_REGIST_NUMBER |
W2-STATE-WAGE-HOME | State Wages and Tips (Home State) | Element | W2-STATE-WAGE-H |
W2-STATE-WAGE-WORK | State Wages and Tips (Work State) | Element | W2-STATE-WAGE-W |
W2-STATE-TAX-HOME | State Income Tax (Home State) | Element | W2-STATE-TAX-H |
W2-STATE-TAX-WORK | State Income Tax (Work State) | Element | W2-STATE-TAX-W |
W2-SUI-WAGE-EE | State SUI Wages (Employee) | Element | W2-SUI-WAGE-EE |
W2-SUI-WAGE-ER | State SUI Wages (Employer) | Element | W2-SUI-WAGE-ER |
W2-SUI-TAX-EE | State SUI Tax (Employee contribution) | Element | W2-SUI-TAX-EE |
W2-SUI-TAX-ER | State SUI Tax (Employer contribution) | Element | W2-SUI-TAX-ER |
W2-SDI-WAGE-EE | State SDI Wages (Employee) | Element | W2-SDI-WAGE-EE |
W2-SDI-WAGE-ER | State SDI Wages (Employer) | Element | W2-SDI-WAGE-ER |
W2-SDI-TAX-EE | State SDI Tax (Employee contribution) | Element | W2-SDI-TAX-EE |
W2-SDI-TAX-ER | State SDI Tax (Employer contribution) | Element | W2-SDI-TAX-ER |
W2-SUI-HRS-WRK | SUI Hours Worked | Element | W2-SUI-HRS-WORK |
W2-SUI-WK-WRK | SUI Weeks Worked (From User) | Element | W2-SUI-WK-WORK |
W2-SUI-WEEKS-WRK | SUI Weeks Worked (Derived) | Not specified | System Derived, no need to set up |
W2-SUI-TAXABLE-WAGES | SUI Taxable Wages | Not specified | System Derived, no need to set up |
W2-SUI-EXCESS-WAGES | SUI Excess Wages | Not specified | System Derived, no need to set up |
W2-SUI-MTH1-WORK | SUI Worked on 12th day of mth 1 | Not specified | System Derived, no need to set up |
W2-SUI-MTH2-WORK | SUI Worked on 12th day of mth 2 | Not specified | System Derived, no need to set up |
W2-SUI-MTH3-WORK | SUI Worked on 12th day of mth 3 | Not specified | System Derived, no need to set up |
W2-TIP-WAGE-WORK | Work State Tips Wages | Element | Tips Wages for each State |
W2-ST-TIP-WORK | Work State Tips | Pay Component | Tips for each State |
W2-WC-WORK | Workers Compensation Contribution | Element | W2-WC-WORK |
W2-CNTY-NAME | County Name | Data Base Column | DCN.COUNTY_NAME |
W2-CN-WAGE-HOME | County Wages (Home County) | Element | W2-CNTY-WAGE-H |
W2-CN-WAGE-WORK | County Wages (Work County) | Element | W2-CNTY-WAGE-W |
W2-CN-TAX-HOME | County Tax (Home County) | Element | W2-CNTY-TAX-H |
W2-CN-TAX-WORK | County Tax (Work County) | Element | W2-CNTY-TAX-W |
W2-CITY-NAME | City Name | Data Base Column | DTX.JURISDICTION_NAME |
W2-CI-WAGE-HOME | City Wages (Home City) | Element | W2-CITY-WAGE-H |
W2-CI-WAGE-WORK | City Wages (Work City) | Element | W2-CITY-WAGE-W |
W2-CI-TAX-HOME | City Tax (Home City) | Element | W2-CITY-TAX-H |
W2-CI-TAX-WORK | City Tax (Work City) | Element | W2-CITY-TAX-W |
For California SDI reporting, there are two options to print SDI on W2 forms:
Seq | Field Identifier | Description | Field Variable |
---|---|---|---|
2020 | W2-ER-LOCN-ADDR | Employer Location Address | |
2030 | W2-ER-DELIV-ADDR | Employer Delivery Address | blank |
2040 | W2-ER-CITY | Employer City | blank |
2050 | W2-ER-STATE | Employer State Abbrev | blank |
2060 | W2-ER-ZIP | Employer Zip Code | blank |
2070 | W2-ER-ZIP-EXT | Employer Zip Code Extension | blank |
2100 | W2-ER-COUNTRY | Employer country | blank |
Foreign Country Primary and Mailing Address set up:
Seq | Field Identifier | Description | Field Variable |
---|---|---|---|
2080 | W2-ER-F-STATE | Employer foreign State Abbrev | Blank or enter the word NAME If ‘NAME’ is entered, the State name is used, otherwise the State code is used This foreign state description is printed on W2 and reported on EFW2 file |
2090 | W2-ER-F-POSTAL | Employer foreign postal Code | Blank |
2105 | W2-ER-F-COUNTRY | Employer foreign country | Blank or enter the word NAME, or ISO If ‘NAME’ is entered, the Country name is used If ‘ISO’ is entered, the ISO Country code from IDCO UDF ‘ISO COUNTRY CODE’ is used, otherwise the IDCO Country code is used. |
Seq | Field Identifier | Description | Field Variable |
---|---|---|---|
2600 | W2-EE-LOCN-ADDR | Employer Location Address | |
2610 | W2-EE-DELIV-ADDR | Employer Delivery Address | Blank |
2620 | W2-EE-CITY | Employer City | Blank |
2630 | W2-EE-STATE | Employer State Abbrev | Blank |
2640 | W2-EE-ZIP | Employer Zip Code | Blank |
2650 | W2-EE-ZIP-EXT | Employer Zip Code Extension | Blank |
2680 | W2-EE-COUNTRY | Employer country | Blank |
Foreign Country Primary and Mailing Address set up:
Seq | Field Identifier | Description | Field Variable |
---|---|---|---|
2660 | W2-EE-F-STATE | Employee foreign State Abbrev | Blank or enter the word NAME \If ‘NAME’ is entered, the State name is used, otherwise the State code is used This foreign State description is printed on W2 and reported on EFW2 file |
2670 | W2-EE-F-POSTAL | Employee foreign postal code | Blank |
2685 | W2-EE-F-COUNTRY | Employee foreign country | Blank or enter the word NAME, or ISO If ‘NAME’ is entered, the Country name is used If ‘ISO’ is entered, the ISO Country code from IDCO UDF ‘ISO COUNTRY CODE’ is used, otherwise the IDCO Country code is used. |
Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
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