US TAXATION PROCESSING - IPRLU TAX METHODS#

Overview#

This method allows US Railroad employers to perform the Railroad tax calculation in the Pay Cycle UPCALC process. Employees can transfer to and from Railroad and Regular employment. The system will take into consideration the contributions of Railroad tax contributions and the Social Security Administration tax contributions.

Users must have a thorough understanding of the Payroll Pay cycle processing and the functions in the menu 'Produce US Legislative reports'.

Government Web Sites#

Website - IRS and Railroad Retirement Board#

http://www.irs.gov/businesses/article/0,,id=203118,00.html
http://www.rrb.gov/
http://www.rrb.gov/AandT/pl/pl1103.asp

INSERT

Set Up#

IPRLU - Railroad Tax Method#

It is recommended to use 'No Self Adjust' Method for Railroad tax calculation. The reason for this is that an employee can transfer to and from Railroad and Non-Railroad employment when calculating Railroad Tier2 tax. Since FICA calculation does not have Tier2 calculation, the Railroad Tier2 'Self-Adjust' method will adjust the Tier2 tax with all earnings including the earnings for Non-Railroad earnings.

IPCU - Railroad Tax Pay Component Usages#

On the IPCU screen, the following PC Usages are supplied for Railroad Tax calculation:

Railroad TIER1 Social Security Contribution

6301	RR Tier1 Social Security EE Deduction
6302	RR Tier1 Social Security EE Earnings
6303	RR Tier1 Social Security ER Contribution
6304	RR Tier1 Social Security ER Earnings
6305	Pre-RR Tier1 Social Security EE Earnings (PPE)
6306	Pre-RR Tier1 Social Security ER Earnings (PPE)

Railroad TIER1 Medicare Contribution

6311	RR Tier1 Medicare EE Deduction
6312	RR Tier1 Medicare EE Earnings
6313	RR Tier1 Medicare ER Contribution
6314	RR Tier1 Medicare ER Earnings
6315	Pre-RR Tier1 Medicare EE Earnings (PPE)
6316	Pre-RR Tier1 Medicare ER Earnings (PPE)

Railroad TIER2 Contribution

6321	RR Tier2 EE Deduction
6322	RR Tier2 EE Earnings
6323	RR Tier2 ER Contribution
6324	RR Tier2 ER Earnings
6325	Pre-RR Tier2 EE Earnings (PPE)
6326	Pre-RR Tier2 ER Earnings (PPE)

Railroad Unemployment Insurance Act (RUIA)

6331	RR RUIA EE Deduction
6332	RR RUIA EE Earnings
6333	RR RUIA ER Contribution
6334	RR RUIA ER Earnings
6335	Pre-RR RUIA EE Earnings (PPE)
6336	Pre-RR RUIA ER Earnings (PPE)

http://www.irs.gov/businesses/article/0,,id=203118,00.html#4

Railroad Unemployment Repayment Tax - This tax was terminated effective with respect to payments made on or after July 1, 1993.

The following PC Usages are not used for Symmetry and therefore will not be calculated.

IPRLU - Railroad Suppl Method' and 'RURT Method' are not needed

Railroad Unemployment Repayment (RURT)

6341	RR RURT EE Deduction
6342	RR RURT EE Earnings
6343	RR RURT ER Contribution
6344	RR RURT ER Earnings
6345	Pre-RR RURT EE Earnings (PPE)
6346	Pre-RR RURT ER Earnings (PPE)

Railroad Supplemental Annuity

6351	RR SUPPL EE Deduction
6352	RR SUPPL EE Earnings
6353	RR SUPPL ER Contribution
6354	RR SUPPL ER Earnings
6355	Pre-RR SUPPL EE Earnings (PPE)
6356	Pre-RR SUPPL ER Earnings (PPE)

IPPC - Railroad Tax Pay Components#

On the IPPC screen, the Pay Components for Railroad Tax must be set up with all the above PC Usages if applicable:

For PC Usages with Pre- Earnings, the Assoc Element field must be filled out with the Eligible Taxable earnings: Please refer to US PC USAGES for the complete list of US PC usages.

RPPC - Railroad Tax Pay Components Example#

The following report excerpt is an example to show the pay components of all the Railroad PC Usages. Note that the Associated PC is not being used.

INSERT

IPPE - Deduction Element - Add Railroad Deduction PCs#

• All the Railroad Tax Deduction pay components must be added to the Deduction Element in order for UPCALC to deduct the Railroad tax from employee's gross pay
• On the IPCU screen, the PC Usage field set to '2 Total Deductions (PPE)' must already define a pay component from IPPC that specifies the Deduction element. The Associated Element field must be set to 'Deduction.
• Using the Associated Element for PC Usage 2 within IPPC, go into the IPPE screen and add the list of Railroad Deduction pay components to be deducted from employee's gross pay.

IDGV - Define Government Registrations - US Fed Regist ##

Within the IDGV screen, for each Entity, the Fed Regist Set and Fed Regist Type must be defined with the Fed Regist # prior to defining Groups for Railroad Employment on IDGR.

IDGR - Define Groups for Railroad Employment#

For groups for Railroad Employment, the Registration tab in IDGR must have the W2 Employment Type field set to 'Railroad' along with the appropriate IDGV Government registrations.

IDGV - Define Government Registrations - US RR Regist ##

• If the Railroad Registration # needs to be defined or the overridden Railroad Maximums or Experience rate needs to be specified, registration types 'US RR Regist 1' up to 'US RR Regist 9' must be defined on IDGV.
• The last digit of the 'US RR Regist n' is the same digit as the IDGR Fed Regist Type 'US Fed Regist n'.
  For example, if IDGR specifies 'US Fed Regist 2', then IDGV should define 'US RR Regist 2' with the same Registration Set to be used for this group.

The Registration Type is from the lexicon X_GOVT_REGIST_TYPE.

X_GOVT_REGIST_TYPE lexicon values for Railroad Registration are:

0291	US RR Regist 1
0292	US RR Regist 2
0293	US RR Regist 3
0294	US RR Regist 4
0295	US RR Regist 5
0296	US RR Regist 6
0297	US RR Regist 7
0298	US RR Regist 8
0299	US RR Regist 9

IDGV - Define Government Registrations for Railroad Overrides#

After the 'US RR Regist n' is entered on IDGV, the 'Govt Rate Type' can be entered to specify any overridden values for the Railroad tax calculation.

For example, suppose the RUIA Employer Portion is 2.15% (Experience rate) or 12% up to Wage Base $1280 per month. The default tax rate of 12% will be used by UPCALC at all times. If the 2.15% Experience rate is being used, this rate must be set up on the IDGV screen to override the default rate. Enter the percent 2.15% as a rate of 0.0215.

The Govt Rate Type is from the lexicon X_GOVT_RATE_TYPE.

X_GOVT_RATE_TYPE lexicon values for Railroad Tax calculation are:

022011	US RR Tier1 Soc Max Base Amt
022012	US RR Tier1 Soc Max Dedn
022013	US RR Tier1 Soc Rate

022021	US RR Tier1 Med Max Base Amt
022022	US RR Tier1 Med Max Dedn
022023	US RR Tier1 Med Rate

022031	US RR Tier2 EE Max Base Amt
022032	US RR Tier2 EE Max Dedn
022033	US RR Tier2 EE Rate

022036	US RR Tier2 ER Max Base Amt
022037	US RR Tier2 ER Max Dedn
022038	US RR Tier2 ER Rate

022041	US RR RUIA Max Base Amt
022042	US RR RUIA Max Dedn
022043	US RR RUIA Rate

022051	US RR RURT Max Base Amt
022052	US RR RURT Max Dedn
022053	US RR RURT Rate

022061	US RR SUPPL Max Base Amt
022062	US RR SUPPL Max Dedn
022063	US RR SUPPL Rate

IDPS - Define Positions for Railroad#

• After the groups are defined for Railroad Employment, the jobs and/or positions that use these groups can be defined.
• These positions/jobs will then be used to set up employee assignments.

IEAS - Maintain Assignments for Railroad Employees#

• When defining the employee's Assignment, a Railroad position may be selected in the Position field.
• After the Position is entered, it will be used to automatically retrieve the data for the Group field.
• When the employee is paid by this assignment, the associated group will be used for the Pay Header and therefore the Railroad tax will be calculated according to the group's W2 Employment type.

IPRLU - US Tax Filing Information#

• The Railroad tax methods must be set up for each Railroad employee on IPRLU screen.
• The Railroad Taxation Area must be set up for Railroad Employees only
• The FICA Method and Medicare Method are used when the employee is paid by groups that are not Railroad Employment.
• For Railroad employees, both the FICA/Medicare Method and the Railroad Tax section must be set up so that when the employee is transferred between Railroad and Regular employment, the corresponding tax will be calculated.
• Once all the groups have been defined for the Railroad employment and IEAS has been set up to pay employees with the Railroad Employment groups, a fix up script can be run to populate the IPRLU Railroad tax method with the default method of 'Self Adjust'. This script is called fix_IPRLU_Railroad_default.sql
  Please note that fix_IPRLU_Railroad_default.sql only populates the Railroad tax methods, the IPRLU record must first be created.

The following is a list of the database columns used for Railroad Tax calculation:

P2K_PR_US_PAY_RULES (ppru)

URR_TIER1_SOC_METHOD	Railroad Tier 1 Social Security Tax Method VARCHAR2(2), lookup lexicon X_URR_TIER1_SOC_METHOD
URR_TIER1_MED_METHOD	Railroad Tier 1 Medicare Tax Method VARCHAR2(2), lookup lexicon X_URR_TIER1_MED_METHOD
URR_TIER2_RET_METHOD	Railroad Tier 2 Retirement Tax Method VARCHAR2(2), lookup lexicon X_URR_TIER2_RET_METHOD
URR_RUIA_METHOD	Railroad Unemployment Insurance Act (RUIA) Tax Method VARCHAR2(2), lookup lexicon X_URR_RUIA_METHOD
URR_RURT_METHOD	Railroad Unemployment Insurance Repayment (RURT) Tax Method VARCHAR2(2), lookup lexicon X_URR_RURT_METHOD
URR_SUPPL_METHOD	Railroad Supplemental Annuity Tax Method VARCHAR2(2), lookup lexicon X_URR_SUPPL_METHOD

P2K_PR_US_PAY_CATEGORIES (pctu)

Same as P2K_PR_US_PAY_RULES (ppru)

The following is a list of Railroad Tax Method lexicons:

X_URR_TIER1_SOC_METHOD VARCHAR2(2)	01 - RR SOC Self Adjust 02 - RR SOC No Self Adjust 03 - RR SOC Self Adjust at Max 99 - Do Not Calculate
X_URR_TIER1_MED_METHOD VARCHAR2(2)	01 - RR Med Self Adjust 02 - RR Med No Self Adjust 03 - RR Med Self Adjust at Max 99 - Do Not Calculate
X_URR_TIER2_RET_METHOD VARCHAR2(2)	01 - RR Tier2 Self Adjust 02 - RR Tier2 No Self Adjust 03 - RR Tier2 Self Adjust at Max 99 - Do Not Calculate
X_URR_RUIA_METHOD VARCHAR2(2)	01 - RR RUIA Self Adjust 02 - RR RUIA No Self Adjust 03 - RR RUIA Self Adjust at Max 99 - Do Not Calculate
X_URR_RURT_METHOD VARCHAR2(2)	01 - RR RURT Self Adjust 02 - RR RURT No Self Adjust 03 - RR RURT Self Adjust at Max 99 - Do Not Calculate
X_URR_SUPPL_METHOD VARCHAR2(2)	01 - RR SUPL Self Adjust 02 - RR SUPL No Self Adjust 03 - RR SUPL Self Adjust at Max 99 - Do Not Calculate

IPPGU - US Pay Categories#

The Railroad tax methods may be overridden by the Pay Categories on IPPGU screen.

IPPR - Payroll Information#

Because the Railroad Unemployment Insurance (RUIA) is calculated at a rate up to the Monthly Maximum Earnings, the MTD toggle on IPPR must be turned on in order to maintain the MTD values.

Railroad Tax Calculation#

IPPH - Pay Header of Railroad Employees#

• When an employee is paid with the IEAS assignment for the group that points to the Railroad W2 Employment Type, this employee's Pay Header is subject to Railroad Tax calculation.
• The Pay Header's group determines if this pay should calculate the Railroad tax.
• The IPRLU screen defines each Railroad Tax method that is eligible for this employee.
• UPCALC retrieves all Taxable Earnings according to IPCU Railroad PC Usages and passes that on to Vertex in order to calculate the Railroad taxation.

UPCALC - Railroad Taxation#

• Railroad Tax Annual maximums and rates are supplied by Vertex.
• There are different Annual Maximum earnings and rates for different Railroad tax calculations.
• The following is an example of Rates and Maximums for 2008
  • Tier1 OASDI Employee Portion is 6.2% up to SSA Wage Base $102,900
  • Tier1 OASDI Employer Portion is 6.2% up to SSA Wage Base $102,900
  • Tier1 Medicare Employee Portion is 1.45% with no Wage Base limit
  • Tier1 Medicare Employer Portion is 1.45% with no Wage Base limit
  • Tier2 Employee Portion is 3.9% up to SSA Wage Base $75,900
  • Tier2 Employer Portion is 12.1% up to SSA Wage Base $75,900
  • RUIA Employer Portion is 2.15% (Experience Rate) or 12% up to Wage Base $1280 per month
• When an employee is paid throughout the year of 2008, the employee will first reach the Tier2 maximum earnings $75,900 and thus the Tier2 contribution will stop, then the employee will reach the OASDI maximum of $102,900 while the Medicare portion will continue with no Base limit.
• The Railroad Unemployment Insurance (RUIA) has a Monthly Maximum Wage Base of $1280 per month, thus the MTD Earnings and contributions are passed to Vertex to determine if the RUIA Maximums are reached for each month.

RPREGC - Pay Register Example of Railroad Tax#

Period: 200802

PC 6033 RR Tier1 Soc EE	535.61 x 6.2% = 33.21
PC 6034 RR Tier1 Med EE	535.61 x 1.45% = 7.77
PC 6035 RR Tier2 EE	535.61 x 3.9% = 20.89
PC 7035 RR Tier2 ER	535.61 x 12.1% = 64.81
PC 7036 RR RUIA ER	535.61 x 2.15% = 11.52 (Experience Rate 2.15% instead of default 12%)

Employee Transfer - Railroad Employment#

IEAS - Transfer with an Effective Date Change#

*An employee can transfer to and from a Railroad employment by just changing the IEAS Assignment position with an effective date change.

• When the Pay Headers are generated from this assignment, the effective Assignment group will be used and therefore the Railroad tax will be calculated accordingly.
• When calculating the Railroad Tier1 Social Security / Medicare portion and the Regular FICA/MEDI for the different assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the Annual maximums.

IEAS - Transfer with additional Assignments#

• An employee may be assigned with an additional assignment in order to perform either regular or railroad type of work throughout the year.
• When the employee is paid with either assignment, the Pay Header's group determines if the Railroad tax should be calculated.
• When calculating the Railroad Tier1 Social Security / Medicare portion and the regular FICA/MEDI for the different assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the annual maximums.

IEEI - Transfer with Different Employments#

• An employee can be terminated and re-hired in different employments.

For Employment with Hire Date of '01-Sep-2000', the IEAS Assignments are defined for this Employment.

When Pay Headers are entered for this Assignment, the Assignment Group is used to determine if the Railroad Tax should be calculated.

• When the employee is paid with either Employments, the Pay Header's group determines if the Railroad tax should be calculated

• When calculating the Railroad Tier1 Social Security / Medicare portion and the Regular FICA/MEDI for the different assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the annual maximums.

• For an employment with Hire Date of '01-Jan-2002', the IEAS Assignments are defined for the employment.

• When Pay Headers are entered for this assignment, the assignment's group is used to determine if the Railroad Tax should be calculated.

• When the employee is paid with either Employments, the Pay Header's group determines if the Railroad tax should be calculated.

• When calculating the Railroad Tier1 Social Security / Medicare portion and the Regular FICA/MEDI for the different assignments, the YTD amounts of these contributions are taken into consideration so that the employee will not contribute over the annual maximum.

RPYEU - Year End Reporting Railroad Employees#

IDFDV - Box 14 Railroad Tax Set Up#

From W2 Form instructions:

• Box 14 is used to report RRTA (Railroad Retirement Tax Act) Tier1 and Tier2 employee taxes.

• When reporting the Railroad Employees information, Box 3, 4, 5, 6, 7 Social Security Information should be zero.

• When an employee has contributions to both the Railroad and Regular employments, then Box 3, 4, 5, 6, 7 Social Security Information should be reported. This is used for the scenario when an employee is transferred between Railroad and Regular employments.

IDFDV Identifiers W2-OTHER-01 to W2-OTHER-nn Box 14 Information must be set up for Railroad TIER1 and TIER2 taxes as follows:

From EFW2 File Instructions:

• A different Code RE Employer Record must be generated by the W2 Employment Type
• Railroad Employees who have been paid by the Code RE Federal Registration# and W2 Employment Type must be grouped and reported under this RE record.
• Social Security and Medicare information should be zero filled for these employees.
• Information from Box 14 is not reported on EFW2 File.

RPYEU - Example of a Regular and Railroad Employee#

• Employee 507 has been paid for both Regular and Railroad Employment during the year.
• When RPYEU is run, the IPVT Group code is used to retrieve the W2 Employment Type to be reported.
• Employee 507 will be reported under both Regular and Railroad Employment.
• When reporting the Regular Employment, the Box 3, 4, 5, 6 Social Security Information will be retrieved from IPVT for the Regular Employment Group which had calculated the Social Security taxes throughout the year.
• Box 14 Railroad taxes will not be reported because the Regular Employment Group will not calculate Railroad taxes.
• When reporting the Railroad Employment, the Box 3, 4, 5, 6 Social Security Information will not be retrieved from IPVT for the Railroad Employment Group because the Social Security taxes have not been calculated throughout the year.
• Box 14 Railroad taxes will be reported because the Railroad Employment Group has been calculated the Railroad taxes.

Note that Box 7 SOC SEC TIPS are calculated and set up by users. This report is an example only, should not be used to calculate for Railroad employees

RPW2 - Example of a Regular and Railroad Employee#

Employee 507 will receive 2 W2 forms.

For Regular Employment:
Box 3, 4, 5, 6 Social Security Information will be printed
Box 14 Railroad information will not be printed

For Railroad Employment:
Box 3, 4, 5, 6 Social Security Information will not be printed
Box 14 Railroad information will be printed

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Notes #

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