UNDO PAYROLL G/L#
Processing Information#
Report Parameters & Filters#
| Report Parameters | |
|---|---|
| G/L Company | Mandatory, LOV Available This field allows you to select the G/L company associated with this report. |
| Entity | Mandatory, LOV Available This field allows you to select the entity associated with this report. |
| Undo Option | Optional, Undo Option lexicon available This field allows you to select an G/L Undo option. |
| From/To Period | Mandatory, Date, LOV Available Only information that falls within these period dates will be processed. |
| From/To Fiscal Period | Mandatory, Date, LOV Available Only information that falls within these fiscal period dates will be processed. |
| From/To Pay Number | Optional, Text Only records between these two pay numbers will be included in the report. |
| Remove Labor G/L | Optional, Yes or No lexicon available If <Yes>, labor G/L will be removed. |
| Retain Original G/L | Optional, Yes or No lexicon available If <Yes>, original G/L will be retained. |
| Remove Prev Retain | Optional, Yes or No lexicon available If <Yes>, previous G/L will be removed. |
| Trial | Optional, Yes or No lexicon available You may choose to run the report in a trial mode to see results <Yes> or in update mode <No>. |
| Exception Level | Optional, Exception Level lexicon available This field defines the exception level (report messages) required. |
| User Comments | Optional, Text This field holds the user-supplied comment which will appear in the header of all pages of the report. This is useful during testing phases to identify similar reports from each other. |
| Report Filters | |
|---|---|
| Person | Optional, Multiple selection and LOV available This field limits the report to the persons specified. |
| Payroll | Optional, Multiple selection and LOV available This field limits the report to the payrolls specified. Payroll is required if Pay Run Number is specified |
| Pay Run | Optional, Multiple selection and LOV available This field limits the report to the pay runs specified. |
| Undo Execution ID | Optional, Multiple selection and LOV available This field limits the report to the undo execution ID's specified. |
| Undo Execution ID | - optional, multiple Execution ID of UPGL or UPGLUNDO are allowed - the user may undo by UPGL run or undo the run from previous UPGLUNDO |
| Undo Option | - mandatory, must enter an undo option from lexicon X_GL_UNDO_OPTION: |
- this option resets the Pay Run Stage and Pay Header Stage to the stage prior to UPGL
- use for undoing and re-doing the GL until all GLs are correct
02 - Undo for Re-journalize
- this option changes the Pay Run Stage and Pay Header Stage to ‘To be re-journalize’ for user to send only the re-journalize entries to correct the General Ledger system
03 - Undo for UPGLF only
- if user satisfies with the UPGL and RPGL results, however the UPGLF has been run in Update mode and need to re-run UPGLF again to generate the interface file only, then this option removes the IPPH screen Journalized tab ‘Interface mex id’ and the ‘Costed by mex id’ if exists
- after UPGLUNDO with this option, the user can re-run UPGLF
| From Pay Period | optional, specify a beginning Pay Period to qualify the Pay Headers |
| To Pay Period | optional, specify an up to Pay Period to qualify the Pay Headers |
| From Fiscal Period | - optional, specify a beginning Fiscal Period to qualify the Pay Headers |
| To Fiscal Period | - optional, specify an up to Fiscal Period to qualify the Pay Headers |
| From Pay Number | - optional, specify a beginning Pay Number to qualify the Pay Headers |
| To Pay Number To | - optional, specify an up to Pay Number to qualify the Pay Headers - can be used with Person code selection to undo certain pay number ranges |
| Remove Labor GL | - optional, if Labor GL journal entries exist for a Pay Header after the UPLG run, the user should not remove these entries for UPGL run |
- if toggle is ON, Labor GL journal entries are removed
| Retain Original GL | - optional, the user may need to retain the original GL to reverse out from the General Ledger system when re-sending the re-journalized journal entries |
- if toggle is ON, original GL journal entries will be retained
- if toggle is ON when a journal entry is removed, the original Journal entry will be copied and negated, Journal source is changed as follows:
01 – Labor G/L changed to: 71 - Orig Labor G/L 02 – Payroll G/L changed to: 72 - Orig Payroll G/L 03 – Accrual G/L changed to: 73 - Orig Accrual G/L 06 – Accrual Rev G/L changed to: 76 - Orig Accrual Rev G/L - the above Original Journal entries are for auditing purpose only and will not be re-send in UPGLF
- then the amount will be negated and will be re-send in UPGLF: 01 – Labor G/L changed to: 81 - Negate Labor G/L 02 – Payroll G/L changed to: 82 - Negate Payroll G/L 03 – Accrual G/L changed to: 83 - Negate Accrual G/L 06 – Accrual Rev G/L changed to: 86 - Negate Accrual Rev G/L
Remove Prev Retain GL:- optional, after one UPGLUNDO is run, the original GL entries may be retained in P2K system, then user runs UPGL again and errors are discovered, then user will run UPGLUNDO again, the user may select to remove the previously retain original GL in subsequent UPGLUNDO run - usually the user will not remove original retain GL entries because these retain entries may already be recorded in the General Ledger system that need to be reverse out from the negated entries - if toggle is OFF, Prev Retain GL journal entries are not removed - if toggle is ON, Prev Retain GL journal entries are removed
|Trial: | - in Trial run, database activities will not be updated, this is used for testing |Exception Level:| - user should run with ‘Exception only’ except for debugging - if Level ‘1 - User Trace’, UPGLUNDO displays each Employee header - if Level ‘9 - Utility Trace’, UPGLUNDO displays all trace messages
Notes#
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