EMAIL EMPLOYEES#
Processing Information#
The Email Employees (UEMAIL) screen allows you to send mass emails to groups of employees based on information on their Assignment records.Report Parameters & Filters#
| Report Parameters | |
|---|---|
| Priority Tag | Optional, LOV available, <Normal Priority> You may select the level of logging desired: ‘Not Specified’, ‘Highest Priority’, ‘High Priority’, ‘Normal Priority’, ‘Low Priority’ or ‘Lowest Priority’. |
| Email Subject | Mandatory, Text This field will hold the subject title of the email |
| Email Body | Mandatory, Text The contents of the email will be held in this field |
| Exception Level | Mandatory, LOV available, <Exceptions Only> You may select the level of logging desired: ‘Exceptions Only’, ‘User Trace’, ‘Legislation’, ‘UserCalc Trace’, ‘Program Trace’ or Utility Trace |
| User Comment | Optional, Text This field holds the user-supplied comment which will appear in the header of all pages of the report. |
| Report Filters | |
|---|---|
| People List | Optional, Multiple selection available, LOV available This will limit the report to the people lists selected |
| Person | Optional, Multiple selection available, LOV available This field will limit the report to the people selected |
| Entity | Optional, Multiple selection available, LOV available This will limit the report to the entity listed. |
| Location | Optional, Multiple selection available, LOV available This will limit the report to the locations selected. |
| Authorization | Optional, Multiple selection available, LOV available This will limit the report to the authorization levels selected. |
| Department | Optional, Multiple selection available, LOV available This will limit the report to the departments selected. |
| Org Level Type | Optional, Lexicon Available This will limit the report to the organization level type selected. Note: Org Level Type MUST be specified IF you are using the Sort Option of Org Level OR if you want to filter by Org Levels. |
| Org Level | Optional, Multiple Selection Available, LOV Available This will limit the report to the organization levels selected.. |
| Unit | Optional, Multiple selection available, LOV available This will limit the report to the units selected. |
| Group | Optional, Multiple selection available, LOV available This will limit the report to the groups selected. |
| Payroll | Optional, Multiple Selection Available, LOV Available This will limit the report to the payrolls selected. |
| Job | Optional, Multiple selection available, LOV available This will limit the report to the jobs selected. |
| Position | Optional, Multiple selection available, LOV available This will limit the report to the positions selected. |
| Employment Status | Optional, Multiple selection available, LOV available This will limit the report to the employee status levels selected. |
| Employment Type | Optional, Multiple selection available, LOV available This will limit the report to the employment types selected. |
| Assignment Type | Optional, Multiple selection available, LOV available This will limit the report to the assignment types selected. |
| Pay Type | Optional, Multiple Selection Available, LOV Available This will limit the report to the pay types selected. |
Tables column information can be referenced from#
There are a number of tables that you can pull information from linked to each candidate using the <<TABLE_ALIAS.COLUMN_NAME>> notation as in the samples below. These tables are:| EAS | P2K_HR_ASSIGNMENTS |
| EASD | P2K_HR_ASSIGNMENT_DETAILS |
| DAA | P2K_CM_AUTHORIZATION_AREAS |
| DCR | P2K_CM_CHANGE_REASONS |
| DDP | P2K_CM_DEPARTMENTS |
| DES | P2K_CM_EMPLOYMENT_STATUSES |
| DGR | P2K_CM_GROUPS |
| DJB | P2K_CM_JOBS |
| DLN | P2K_CM_LOCATIONS |
| DPS | P2K_CM_POSITIONS |
| DTX | P2K_CM_TAX_JURISDICTIONS |
| DUN | P2K_CM_UNITS |
| DWC | P2K_CM_WORK_CALENDARS |
| DWR | P2K_CM_WORK_RULES |
| SSR | P2K_SA_SALARY_RANGES |
| SWSS | P2K_SA_WAGE_SCALE_STEPS |
| RJP | P2K_RE_JOB_PROFILES |
| EID_SUP | P2K_HR_IDENTITIES_SUP (supervisor's identity) |
| EEM | P2K_HR_EMPLOYMENTS |
| EID | P2K_HR_IDENTITIES |
Sample Usage#
UREC - Site BackupEmail Subject:#
The High Line Recruiting Web Site is available once again.
Email Body:#
Dear <<RCA.FIRST_NAME>> <<RCA.LAST_NAME>> - Candidate Code: <<RCA.CANDIDATE_CODE>>, Thank you for you patience, our Recruiting Web site is now available again for you to update your candidate records and application as well as take the assigned on-line assessment questionnaire. Please note that there are over 140 applicants for this position so the information entered will be vital in the initial screening process. Mary Jones. HR Representative.
Results:#
Dear John Smith - Candidate Code: X2026, Thank you for you patience, our Recruiting Web site is now available again for you to update your candidate records and application as well as take the assigned on-line assessment questionnaire. Please note that there are over 140 applicants for this position so the information entered will be vital in the initial screening process. Mary Jones. HR Representative.
