EMAIL EMPLOYEES#
Processing Information#
The Email Employees (UEMAIL) screen allows you to send mass emails to groups of employees based on information on their Assignment records. The selection is based on the current Assignment Detail record for the date the process is run. If an employee has multiple Assignments that qualify based on the selection they will get an email for each one. The email address used is the one on the Assignment detail record so it must be populated to use this facility or the person will be bypasses.A log of all emails sent is currently logged in the the P2K_RE_RECRUITING_LOGS table showing the email address and text that was sent.
Report Parameters & Filters#
| Report Parameters | |
|---|---|
| Priority Tag | Optional, LOV available, <Normal Priority> You may select the level of logging desired: ‘Not Specified’, ‘Highest Priority’, ‘High Priority’, ‘Normal Priority’, ‘Low Priority’ or ‘Lowest Priority’. |
| Email Subject | Mandatory, Text This field will hold the subject title of the email |
| Email Body | Mandatory, Text The contents of the email will be held in this field |
| Exception Level | Mandatory, LOV available, <Exceptions Only> You may select the level of logging desired: ‘Exceptions Only’, ‘User Trace’, ‘Legislation’, ‘UserCalc Trace’, ‘Program Trace’ or Utility Trace |
| User Comment | Optional, Text This field holds the user-supplied comment which will appear in the header of all pages of the report. |
| Report Filters | |
|---|---|
| People List | Optional, Multiple selection available, LOV available This will limit the report to the people lists selected |
| Person | Optional, Multiple selection available, LOV available This field will limit the report to the people selected |
| Entity | Optional, Multiple selection available, LOV available This will limit the report to the entity listed. |
| Location | Optional, Multiple selection available, LOV available This will limit the report to the locations selected. |
| Authorization | Optional, Multiple selection available, LOV available This will limit the report to the authorization levels selected. |
| Department | Optional, Multiple selection available, LOV available This will limit the report to the departments selected. |
| Org Level Type | Optional, Lexicon Available This will limit the report to the organization level type selected. Note: Org Level Type MUST be specified IF you are using the Sort Option of Org Level OR if you want to filter by Org Levels. |
| Org Level | Optional, Multiple Selection Available, LOV Available This will limit the report to the organization levels selected.. |
| Unit | Optional, Multiple selection available, LOV available This will limit the report to the units selected. |
| Group | Optional, Multiple selection available, LOV available This will limit the report to the groups selected. |
| Payroll | Optional, Multiple Selection Available, LOV Available This will limit the report to the payrolls selected. |
| Job | Optional, Multiple selection available, LOV available This will limit the report to the jobs selected. |
| Position | Optional, Multiple selection available, LOV available This will limit the report to the positions selected. |
| Employment Status | Optional, Multiple selection available, LOV available This will limit the report to the employee status levels selected. |
| Employment Type | Optional, Multiple selection available, LOV available This will limit the report to the employment types selected. |
| Assignment Type | Optional, Multiple selection available, LOV available This will limit the report to the assignment types selected. |
| Pay Type | Optional, Multiple Selection Available, LOV Available This will limit the report to the pay types selected. |
Tables column information can be referenced from#
There are a number of tables that you can pull information from linked to each candidate using the <<TABLE_ALIAS.COLUMN_NAME>> notation as in the samples below. These tables are:| EAS | P2K_HR_ASSIGNMENTS |
| EASD | P2K_HR_ASSIGNMENT_DETAILS |
| DAA | P2K_CM_AUTHORIZATION_AREAS |
| DCR | P2K_CM_CHANGE_REASONS |
| DDP | P2K_CM_DEPARTMENTS |
| DES | P2K_CM_EMPLOYMENT_STATUSES |
| DGR | P2K_CM_GROUPS |
| DJB | P2K_CM_JOBS |
| DLN | P2K_CM_LOCATIONS |
| DPS | P2K_CM_POSITIONS |
| DTX | P2K_CM_TAX_JURISDICTIONS |
| DUN | P2K_CM_UNITS |
| DWC | P2K_CM_WORK_CALENDARS |
| DWR | P2K_CM_WORK_RULES |
| SSR | P2K_SA_SALARY_RANGES |
| SWSS | P2K_SA_WAGE_SCALE_STEPS |
| RJP | P2K_RE_JOB_PROFILES |
| EID_SUP | P2K_HR_IDENTITIES_SUP (supervisor's identity) |
| EEM | P2K_HR_EMPLOYMENTS |
| EID | P2K_HR_IDENTITIES |
Sample Usage#
UEMAIL - Location ChangeEmail Subject:#
The High Line Recruiting Web Site is available once again.
Email Body:#
Dear <<eid.first_name>> <<eid.last_name>> (<<eid.person_code>>) We are pleased to announce that we will be consolidating our warehouse and storage facilities from where you work now at <<DLN.ADDRESS_LINE_1>> to 1234 Main Street in Springfield. This work will commence within the next three months and you will be advised by your manager, <<eid_sup.first_name>> <<eid_sup.last_name>>, of when your department will start planning its move. Regards, John Doe Head of Facilities
Results:#
Dear Jim Aiken (418) We are pleased to announce that we will be consolidating our warehouse and storage facilities from where you work now at 145 Renfrew Drive to 1234 Main Street in Springfield. This work will commence within the next three months and you will be advised by your manager, Bob Grundy, of when your department will start planning its move. Regards, John Doe Head of Facilities
