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RETROACTIVE BENEFIT EARNINGS AMOUNTS#

The UBRETRO facility was designed to calculate retro amounts on benefit deductions when an employee receives a pay increase. When an employee receives a retroactive pay increase, their benefit deductions may need to be recalculated to include the retro earnings.

The standard retroactive pay program UPRETRO will calculate the difference between the old and new wage rates and insert a pay line into the current period's pay header for each pay line that was evaluated.

Custom Functions#

New Custom Functions - P2K_CF_WAGE_RATE and P2K_CF_PREMIUM. These new custom functions have been created to be used with UserCalcs which allow us to determine an employee's wage rate and premium rate based on dates defined in the UserCalc. These new functions are defined in the lexicon 'X_UC_FUNCTIONS'. If the functions are not listed in X_UC_FUNCTIONS lexicon, they can be manually added to the lexicon in {IMLN}

The function 'P2K_CF_WAGE_RATE' will pass the wage rate from the employee's assignment as of the date found in the Global Variable 'CF WAGE DATE';

The function 'P2K_CF_PREMIUM' will pass the value of an employee's premium from their assignment as of the date found in the Global Variable 'CF PREMIUM DATE' and for the premium type defined in the Global Variable 'CF PREMIUM TYPE'.

These calculations are based on the employee's Prime Assignment only.

The Global Variables must be named and created exactly as shown below: CF PREMIUM DATE - this is a 'DATE' type global variable CF PREMIUM TYPE - this is a 'CHAR' type global variable CF WAGE DATE - this is a 'DATE' type global variable

Sample User Calculation#

Global Variables are needed to invoke the new custom function logic available in UserCalcs. The must be named exactly as shown: CF WAGE DATE, CF PREMIUM DATE, CF PREMIUM TYPE

Usercalc Example: Capture wage rate and premium rate as of pay issue date The following UserCalc was written to capture the employee's wage rate and premium rates as per the Pay Issue Date and return the combined amounts to be used in the benefit calculation. This is a 'Function' type UserCalc and will return the value of the wage rate plus premium rate to the appropriate benefit component.

LINE	CMD	TYPE 1	OPERAND 1	OPER	TYPE 2	OPERAND 2	TYPE 3	OPERAND 3	IF GO TO	ELSE GO TO	NOTES
100	LET	$G	CF WAGE DATE	EQ	DB	PPH.PAY_ISSUE_DATE			110
110	LET	V	BASE WAGE	EQ	CF	P2K_CF_WAGE_RATE			200
200	LET	$G	CF PREMIUM DATE	EQ	DB	PPH.PAY_ISSUE_DATE			210
210	LET	$G	CF PREMIUM TYPE	EQ	A	CCR REG			220
220	LET	V	CCR	EQ	CF	P2K_CF_PREMIUM			300
300	LET	$G	CF PREMIUM DATE	EQ	DB	PPH.PAY_ISSUE_DATE			310
310	LET	$G	CF PREMIUM TYPE	EQ	A	CORR_ASSIGN			320
320	LET	V	CORR ASSIGN	EQ	CF	P2K_CF_PREMIUM			400
400	LET	$G	CF PREMIUM DATE	EQ	DB	PPH.PAY_ISSUE_DATE			410
410	LET	$G	CF PREMIUM TYPE	EQ	A	HPL			420
420	LET	V	HPL	EQ	CF	P2K_CF_PREMIUM			500
500	LET	$G	CF PREMIUM DATE	EQ	DB	PPH.PAY_ISSUE_DATE			510
510	LET	$G	CF PREMIUM TYPE	EQ	A	LPL			520
520	LET	V	LPL	EQ	CF	P2K_CF_PREMIUM			600
600	LET	V	BENEFIT WAGE	ADD	V	BASE WAGE	V	CCR	610
610	LET	V	BENEFIT WAGE	ADD	V	BENEFIT WAGE	V	CORR ASSIGN	620
620	LET	V	BENEFIT WAGE	ADD	V	BENEFIT WAGE	V	HPL	630
630	LET	V	BENEFIT WAGE	ADD	V	BENEFIT WAGE	V	LPL	99999
99999	RET	V	BENEFIT WAGE

Calculate Retro Benefit Amounts#

The function UBRETRO was developed to process retro calculation amounts on benefit components. Benefit amounts requiring a retro calculation must have been generated during the benefit process in UPCALC in order for UBRETRO to process and re-calculate the retro benefit amounts. Pay components requiring a retro calculation must have a "Retro PC' defined. These retro pay components may need to be added to elements (i.e. Total Deductions, Pre Tax Elements, etc..)

Caveats

• UBRETRO will not process pay headers where no benefits have been calculated
  
• UBRETRO will not calculate benefit retro amounts unless the employee is enrolled in a benefit plan
  
• A pay header at a 'To Be Audited' stage must be created for the employees before you can run the UBRETRO process
  

When the UBRETRO process is run in 'Update' mode, a User Defined Field on the IPPH called 'Posted UBRETRO' is updated with a value of 'Y'.

The following can be done if UBRETRO was run in update mode and needs to be rerun:

Option 1

• Cancel the Pay Header(s) manually or run UPCBAT and run UPAUDT to delete the Pay Headers. You can then create a new Pay Header and rerun the UBRETRO process

Option 2

• Delete the lines created in the Pay Header, remove the 'Y' in the 'Posted UBRETRO' user-defined field on the Pay header and then run UPAUDT. You will need to make a change in the Pay Header to reset the stage to 'To Be Audited'. The UBRETRO process may then be rerun.

Retroactive Benefit Calculation Program#

Report Parameters

Entity

Select the entity for which you wish to run this process for

Payroll

Select the payroll for which you wish to run this process for

Pay_Period

This represents the current pay period for the batch where the Retro Lines will be "inserted". There should only be one pay header available to be used.
Note: if there is no pay header available for the employee, the retro amount will not be calculated.

Retro_Start_Period

This represents the starting retro pay period for which the calculations will be processed

Retro_End_Period

This represents the ending retro pay period for which the calculations will be processed

Triggered_Employees

This restricts the list of employees to those who have the 'Trigger BE Retro' toggle 'On' at the assignment. Once UBRETRO has been run in the Non Trial mode, the toggles will be turned 'Off'

Benefit_Plans

This represents the benefit plans to be processed. Multiple plans may be selected

Plan_Coverages

This represents the coverages to be processed; the list of coverages will be restricted based on the benefit plans selected above

Trial

If the value of this field is 'Yes', then the process will be run in trial mode and the data will not be saved to the database. If Trial is set to 'No', then the process will be run in update mode and the changes will be saved to the database.

NOTE: It is always recommended to run the program in TRIAL first and verify the results before running it in update mode.

Exception_Level

The program can be run with various levels of exceptions and depends on the level of detail required; the higher the exception level, the greater the amount of detail.

User_Comment

This field allows users to enter a short comment that will be visible on the first page of the report

Report_Filters

The following report filters are used to restrict who in the batch should be reviewed and/or updated

• People List Code
  People lists can be used to select groups of employees based on specific criteria
  NOTE: This filter looks at the employee's assignment details based on the pay period end date of the pay period defined in the 'Pay Period' parameter
  

• Person
  Individual employees can be selected for processing
  

• Batch Number
  Individual batch numbers can be selected for processing
  

• Department
  Individual departments can be selected for processing
  NOTE: This filter looks at the employee's assignment details based on the pay period end date of the pay period defined in the 'Pay Period' parameter
  

• Unit
  Individual units can be selected for processing
  NOTE: This filter looks at the employee's assignment details based on the pay period end date of the pay period defined in the 'Pay Period' parameter
  

• Group
  Individual groups can be selected for processing
  NOTE: This filter looks at the employee's assignment details based on the pay period end date of the pay period defined in the 'Pay Period' parameter
  

Set Up Requirements#

Pay_Components

The UBRETRO program will only process for pay components attached to benefit plans that have a 'Retro' PC attached to the 'Retro Pay' tab on IPPC. It is important to update the appropriate element if new 'retro' pay components are created.

High Line Recommendations

_

• Create unique pay components to store the retro amount
• Create unique pay components for adjustments

Retro Benefit Calculations Based on Earnings
#

When an employee receives a retroactive pay increase, their benefit deductions may need to be re-calculated to include the retro earnings.

The standard retroactive pay program (UPRETRO) will calculate the difference between the old and new wage rates and will insert a pay line into the current period's pay header for each pay line that was evaluated. In order to ensure that retro wages are used in the benefit calculation and are picked up in the correct period a UserCalc (as shown below) is required to capture the retro earnings.

The UserCalc example listed below us the Part Time Pension calculation and is associated to B0320 on the PT_PENS plan

LINE	CMD	TYPE 1	OPERAND 1	OPER	TYPE 2	OPERAND 2	TYPE 3	OPERAND 3	IF GO TO	ELSE GO TO	NOTES
100	LET	V	Base Earnings	EQ	EC	PT_STD_EARN			110		The purpose of this usercalc is to capture the earnings used in part time pension calculations. Only retro earnings that have dates within the pay period should be processed. Retro earnings should be used to calculate 'retro' benefits for the pay period they are earned in
110	LET	V	ELPL.BEGIN_DATE	EQ	$S	PERIOD_START_DATE			120
120	LET	V	ELPL.END_DATE	EQ	$S	PERIOD_END_DATE			130
130	LET	V	RETRO EARNINGS	ELPL	ET	RETRO EARNINGS			140
140	LET	V	TOTAL EARNINGS	ADD	V	BASE EARNINGS	V	RETRO EARNINGS	99999
99999	RET	V	TOTAL EARNINGS