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WYOMING ANNUAL AND QUARTERLY REPORTING#

What's New for Tax Year 2011#

Wyoming does not have state personal income tax.

There are no format changes in UI Wage Reporting for the state of Wyoming for tax year 2011

Set Up#

This document contains abbreviated set up requirement for the specific state only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definitiontab must be set up for 'State Registration' for State/Province: Wyoming.
• The IDGV Variables tab must be set up for 'State Registration' for State/Province: Wyoming.
• 'W2 STATE MEDIA FILING' - Must be ‘02’ to generate WY State magnetic media file for WY State only

IDGV - State SUI Registration#

• The IDGV Definitiontab must be set up with 'State SUI Registration' for State/Province: Wyoming.
• The IDGV Variables tab must be set up with 'State SUI Registration' for State/Province: Wyoming.
  • 'W2 STATE MEDIA FILING' - Must be '02' to generate UI wage magnetic media file for Wyoming.

State File Procedures#

• For 2008 reporting, the Oklahoma Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via magnetic media using the NASWA/ICESA format.
• Records required for the W2 reporting are: Codes RA,RE,RW/RO,RS,RT/RU,RF.
• The State of Oklahoma requires to file the OK state file by itself, therefore IDGV must be set up as follows:
  • for State Registration of Oklahoma, the IDGV Variable:
    • 'W2 STATE MEDIA FILING' 01 - Federal File Format to include Federal Record Types.

• Wyoming does not have state personal income tax.

• The Wyoming Department of Labor accepts filing of UI quarterly wages via magnetic media using the ICESA format

State Quarterly UI Wage Reporting - ICESA File Format#

RPYEU must be run and the following selected to generate Wyoming state UI Wage file information:

Media Format:	State SUI File Format
Select State:	Wyoming, USA

• The state of Oklahoma must be selected in the 'Report List Filters'.
• Annual Form Code - Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
• The 'Quarterly Form Code' must be entered in order to produce the UI wage file in ICESA format.
• Use the supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

Quarterly UI Wage Magnetic Media Reporting – ICESA Format#

ICESA File Format for Wyoming (WCB data not supported)#

Please note that the following ‘Not Required’ fields may or may not always contain blanks. Columns marked with WY indicates it is a Wyoming specific requirement which is not the standard record format.

Record Name: Code S – Employee Wage Record #

Column	Description	Source
1-1	Record Identifier	Constant ‘S’
2-10	Social Security Number Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
11-37 WY	Employee Name
38-123 WY	Blank

124-125 WY

State Code Enter the state FIPS postal numeric code for the state to which wages are being reported Wyoming Code is ‘56’

126-126 WY

Blank

127-131 WY

Reporting Period (CCYYQ) Enter the quarter and year for the calendar period for which this report applies (i.e. 20034 for Oct-Dec 2003)

132-140 WY

State QTR Unemployment Insurance Total Wages Enter quarterly wages subject to unemployment taxes

141-149 WY

State QTR Unemployment Insurance Taxable Wages State QTR UI total wages less state QTR UI excess wages

150-151 WY

Blank

152-159 WY

New Hire Date (CCYYMMDD) Enter the New Hire Date if within this quarter (i.e. 20031025)

160-164 WY

Taxing Entity Code Blank

165-173 WY

State Unemployment Insurance Account Number Enter state UI employer account number

SUI Registration Number from IDGV

174-175 WY

Multi Location Identifier Fill with Zeros

176-177 WY

Blank

178-182 WY - Reporting Period (CCYYQ)

Enter the quarter and year for the calendar period for which this report applies (i.e. 20034 for Oct-Dec 2003).

183-184 WY - State Code

Enter the state FIPS postal numeric code for the state to which wages are being reported

Wyoming Code is ‘56’

185-201 WY|Blank|

202-210 WY - Tips/Corporate Officer Wages

Tips or WCC Officer Average Wages in dollars and cents -

211-211 WY - Coverage Type

‘B’, ‘U’, or ‘W’ -

212-217 WY|Blank|

218-233 WY - Fill with zeros

234-239 WY - WC Class Code - Use after 4th quarter 2002. -

240-240 WY - Corporate Officer Indicator - ‘C’ or Blank, use after 4th quarter 2002. - 241-244 WY - WC Class Code - Not applicable after 4th quarter 2002. Fill with Blanks.

245-245 WY - Corporate Officer Indicator - Not applicable after 4th quarter 2002. Fill with Blanks.

246-246 WY - Corporate Officer Title Code - ‘P’, ‘V’, ‘S’, ‘T’, ‘O’, or Blanks. - 247-253 WY|Blank|

254-257 WY - Total Hours Worked -

258-266 WY - Workers’ Compensation Employer Number -

267-275 WY|Blank|

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Notes#

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