Table of Contents
- WYOMING ANNUAL AND QUARTERLY REPORTING
- What's New for Tax Year 2011
- Set Up
- IDGV - State Registration
- IDGV - State SUI Registration
- State File Procedures
- State Quarterly UI Wage Reporting - ICESA File Format
- Quarterly UI Wage Magnetic Media Reporting – ICESA Format
- ICESA File Format for Wyoming (WCB data not supported)
- Record Name: Code S – Employee Wage Record
- Notes
WYOMING ANNUAL AND QUARTERLY REPORTING#
What's New for Tax Year 2011#
Wyoming does not have state personal income tax.There are no format changes in UI Wage Reporting for the state of Wyoming for tax year 2011
Set Up#
This document contains abbreviated set up requirement for the specific state only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.IDGV - State Registration#
- The IDGV Definitiontab must be set up for 'State Registration' for State/Province: Wyoming.
- The IDGV Variables tab must be set up for 'State Registration' for State/Province: Wyoming.
- 'W2 STATE MEDIA FILING' - Must be ‘02’ to generate WY State magnetic media file for WY State only
IDGV - State SUI Registration#
- The IDGV Definitiontab must be set up with 'State SUI Registration' for State/Province: Wyoming.
- The IDGV Variables tab must be set up with 'State SUI Registration' for State/Province: Wyoming.
- 'W2 STATE MEDIA FILING' - Must be '02' to generate UI wage magnetic media file for Wyoming.
State File Procedures#
- For 2008 reporting, the Oklahoma Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via magnetic media using the NASWA/ICESA format.
- Records required for the W2 reporting are: Codes RA,RE,RW/RO,RS,RT/RU,RF.
- The State of Oklahoma requires to file the OK state file by itself, therefore IDGV must be set up as follows:
- for State Registration of Oklahoma, the IDGV Variable:
- 'W2 STATE MEDIA FILING' 01 - Federal File Format to include Federal Record Types.
- for State Registration of Oklahoma, the IDGV Variable:
- Wyoming does not have state personal income tax.
- The Wyoming Department of Labor accepts filing of UI quarterly wages via magnetic media using the ICESA format
State Quarterly UI Wage Reporting - ICESA File Format#
RPYEU must be run and the following selected to generate Wyoming state UI Wage file information:| Media Format: | State SUI File Format |
| Select State: | Wyoming, USA |
- The state of Oklahoma must be selected in the 'Report List Filters'.
- Annual Form Code - Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
- The 'Quarterly Form Code' must be entered in order to produce the UI wage file in ICESA format.
- Use the supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
- Period Type:Quarter
- Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
- Media File Type:State SUI File Format
- If the Directory Name/Media File Name is not supplied, an output file will not be produced.
Quarterly UI Wage Magnetic Media Reporting – ICESA Format#
ICESA File Format for Wyoming (WCB data not supported)#
Please note that the following ‘Not Required’ fields may or may not always contain blanks. Columns marked with WY indicates it is a Wyoming specific requirement which is not the standard record format.Record Name: Code S – Employee Wage Record #
| Column | Description | Source |
|---|---|---|
| 1-1 | Record Identifier | Constant ‘S’ |
| 2-10 | Social Security Number Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10 | |
| 11-37 WY | Employee Name | |
| 38-123 WY | Blank |
| 124-125 WY | State Code |
| 126-126 WY | Blank |
| 127-131 WY | Reporting Period (CCYYQ). |
| 132-140 WY | State QTR Unemployment Insurance Total Wages. |
| 141-149 WY | State QTR Unemployment Insurance Taxable Wages. |
| 150-151 WY | Blank |
| 152-159 WY | New Hire Date (CCYYMMDD) |
| 160-164 WY | Taxing Entity Code Blank |
| 165-173 WY | State Unemployment Insurance Account Number. |
| 174-175 WY | Multi Location Identifier |
| 176-177 WY | Blank |
178-182 WY - Reporting Period (CCYYQ). - Enter the quarter and year for the calendar period for which this report applies (i.e. 20034 for Oct-Dec 2003).
183-184 WY - State Code - Enter the state FIPS postal numeric code for the state to which wages are being reported - Wyoming Code is ‘56’
185-201 WY|Blank|
202-210 WY - Tips/Corporate Officer Wages - Tips or WCC Officer Average Wages in dollars and cents. -
211-211 WY - Coverage Type - ‘B’, ‘U’, or ‘W’. -
212-217 WY|Blank|
218-233 WY - Fill with Zeros.
234-239 WY - WC Class Code - Use after 4th quarter 2002. -
240-240 WY - Corporate Officer Indicator - ‘C’ or Blank, use after 4th quarter 2002. - 241-244 WY - WC Class Code - Not applicable after 4th quarter 2002. Fill with Blanks.
245-245 WY - Corporate Officer Indicator - Not applicable after 4th quarter 2002. Fill with Blanks.
246-246 WY - Corporate Officier Title Code - ‘P’, ‘V’, ‘S’, ‘T’, ‘O’, or Blanks. - 247-253 WY|Blank|
254-257 WY - Total Hours Worked -
258-266 WY - Workers’ Compensation Employer Number -
267-275 WY|Blank|
