Table of Contents
- US W2 ANNUAL AND QUARTERLY PROCESSING - WEST VIRGINIA
- What's New for Tax Year 2011
- Set Up
- IDGV - State Registration
- IDFDV – ‘HL$US-W2-2012’ Form Set Up
- State File Procedures
- Annual W2 Wage Reporting – EFW2 Format
- State Magnetic Media Reporting – EFW2 Format
- Record Name: Code RA - Transmitter Record (Same as the Federal Record)
- Record Name: Code RE - Employer Record
- Record Name: Code RW - Employee Wage Record
- Record Name: Code RS - State Record
- Record Name: Code RT - Total Record
- State Quarterly UI Wage Reporting – ICESA Format
- Record Name: Code A - Transmitter Record
- Record Name: Code B - Authorization Record
- Record Name: Code E - Employer Record
- Record Name: Code S – Employee Wage Record
- Record Name: Code T - Total Record
- Record Name: Code F - Final Record
- Notes
US W2 ANNUAL AND QUARTERLY PROCESSING - WEST VIRGINIA#
What's New for Tax Year 2011#
The state of West Virginia uses the current EFW2 file format for W2 wage reporting.The following changes have been noted for reporting W2 wages to the Federal Government using the standard EFW2 format:
- (W2 File) A new field, 'Kind of Employer', has been added to the RE Employer Record (position 174). This is a required field.
- (W2 File) A new field, 'Cost of Employer-Sponsored Health Coverage', has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
- (W2 File) A new field, 'Designated Roth Contributions Under a Governmental Section 457(b) Plan', has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
We found no file format changes in UI wage reporting for tax year 2011
Set Up#
IDGV - State Registration#
- The IDGV Definition tab must be set up for 'State Registration' for State/Province: West Virginia
- The IDGV Variables tab must be set up for 'State Registration' for State/Province: West Virginia
- ‘W2 STATE MEDIA FILING’ - Must be ‘01’ to generate Federal magnetic media layout for WV State only
IDFDV – ‘HL$US-W2-2012’ Form Set Up#
- IDFDV Form code ‘HL$US-W2-2012’ is used for West Virginia W2 MMREF1 reporting for tax year 2011.
- For a complete list of ‘HL$US-W2-2012’ identifiers, please read document US W2 Process eP.
State File Procedures #
- The state of West Virginia accepts filing of W-2s via magnetic media using the EFW2 file format
- The Record codes required are: Code RA,RE,RW,RS,RT (other record codes are optional)
- West Virginia State requires specific Code RS information, therefore, IDGV must be set up so that for State Registration of West Virginia, the IDGV Variables:
- ‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other state information in the state file.
Annual W2 Wage Reporting – EFW2 Format#
RPYEU must be run and the following selected to generate West Virginia State file information:| Report List Filters, Select State: | West Virginia, USA |
| Parameters, Annual Form Code: | (example: use standard form code‘HL$US-W2-2012’) |
| Parameters, Period Type: | Year |
| Parameters, Period End Date: | Year End Date (i.e. 31-Dec-2011) |
| Parameters, Media Format: | Federal File Format (to include the required code RW for state reporting) |
State Magnetic Media Reporting – EFW2 Format#
Please note that Optional Data not require by the state of West Virginia may or may not always be filled with blanks.Record Name: Code RA - Transmitter Record (Same as the Federal Record)#
| Position | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RA" |
| 3-11 | Submitter’s Employer ID number (EIN) Numeric only | Derived from IDFDV Field Identifier: ‘SUB-ER-EIN’ (seq 1000) |
| 12-28 | Personal Identification Number (PIN) | Derived from IDFDV Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010) |
| 29 | Resub Indicator | Derived from IDFDV Field Identifier: ‘SUB-RESUB-IND’ (seq 1020) |
| 30-35 | Resub WFID | Derived from IDFDV Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030) |
| 36-37 | Software Code | Derived from IDFDV Field Identifier: ‘SUB-SOFTWARE’ (seq 1040) |
| 38-94 | Company Name | Derived from IDFDV Field Identifier: ‘SUB-COMP-NAME’ (seq 1050) |
| 95-116 | Location Address | Derived from IDFDV Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060) |
| 117-138 | Delivery Address | Derived from IDFDV Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070) |
| 139-160 | Company City | Derived from IDFDV Field Identifier: ‘SUB-COMP-CITY’ (seq 1080) |
| 161-162 | Company State Abbreviation | Derived from IDFDV Field Identifier: ‘SUB-COMP-STATE’ (seq 1090) |
| 163-167 | Company ZIP Code | Derived from IDFDV Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100) |
| 168-171 | Company ZIP Code Extension | Derived from IDFDV Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110) |
| 172-176 | Blank | |
| 177-199 | Company Foreign State/Province | Derived from IDFDV Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120) |
| 200-214 | Company Foreign Postal Code | Derived from IDFDV Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130) |
| 215-216 | Company Country Code | Derived from IDFDV Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140) |
| 217-273 | Submitter Name | Derived from IDFDV Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150) |
| 274-295 | Submitter Location Address | Derived from IDFDV Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160) |
| 296-317 | Submitter Delivery Address | Derived from IDFDV Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170) |
| 318-339 | Submitter City | Derived from IDFDV Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180) |
| 340-341 | Submitter State Abbreviation | Derived from IDFDV Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190) |
| 342-346 | Submitter ZIP Code | Derived from IDFDV Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200) |
| 347-350 | Submitter ZIP Code Extension | Derived from IDFDV Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210) |
| 351-355 | Blank | |
| 356-378 | Submitter Foreign State/Province | Derived from IDFDV Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220) |
| 379-393 | Submitter Foreign Postal Code | Derived from IDFDV Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230) |
| 394-395 | Submitter Country Code | Derived from IDFDV Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240) |
| 396-422 | Contact Name | Derived from IDFDV Field Identifier: ‘SUB-CONT-NAME’ (seq 1250) |
| 423-437 | Contact Phone Number | Derived from IDFDV Field Identifier: ‘SUB-CONT-TEL’ (seq 1260) |
| 438-442 | Contact Phone Extension | Derived from IDFDV Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270) |
| 443-445 | Blank | |
| 446-485 | Contact E-mail | Derived from IDFDV Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280) |
| 486-488 | Blank | |
| 489-498 | Contact Fax | Derived from IDFDV Field Identifier: ‘SUB-CONT-FAX’ (seq 1290) |
| 499-499 | Preferred Method of Problem Notification Code | Derived from IDFDV Field Identifier: ‘SUB-CONT-METH’ (seq 1300) |
| 500-500 | Preparer Code | Derived from IDFDV Field Identifier: ‘SUB-PREPARER’ (seq 1310) |
| 501-512 | Blank |
Record Name: Code RE - Employer Record#
| Position | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RE" |
| 3-6 | Tax year CCYY | From user specified FROM-TO period converted to CCYY |
| 7 | Agent Indicator Code | Derived from IDFDV Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500) |
| 8-16 | Employer/Agent EIN | System derived the applicable Federal reporting EIN, from IDGV or IDGR |
| 17-25 | Agent for EIN | Derived from IDFDV Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510) |
| 26 | Terminating Business Indicator | Derived from IDFDV Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520) |
| 27-30 | Establishment Number | Derived from IDFDV Field Identifier: ‘W2-ER-ESTAB’ (seq 1530) |
| 31-39 | Other EIN | Derived from IDFDV Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540) |
| 40-96 | Employer Name | Derived from IDFDV Field Identifier: ‘W2-ER-NAME’ (seq 2010) |
| 97-118 | Employer Location Address | Derived from IDFDV Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020) |
| 119-140 | Employer Delivery Address | Derived from IDFDV Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030) |
| 141-162 | Employer City | Derived from IDFDV Field Identifier: ‘W2-ER-CITY’ (seq 2040) |
| 163-164 | Employer State Abbreviation | Derived from IDFDV Field Identifier: ‘W2-ER-STATE’ (seq 2050) |
| 165-169 | Employer ZIP Code | Derived from IDFDV Field Identifier: ‘W2-ER-ZIP’ (seq 2060) |
| 170-173 | Employer ZIP Code Extension | Derived from IDFDV Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070) |
| 174-174 | Kind of Employer | Derived from IDFDV Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120) |
| 175-512 WV | Optional Data Not Require by the state of West Virginia |
Record Name: Code RW - Employee Wage Record #
| Position | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RW" |
| 3-11 | Social Security Number | Derived from IDFDV Field Identifier: ‘W2-EE-SSN’ (seq 2500) If an invalid SSN is encountered, this field is entered with zeroes |
| 12-26 | Employee First Name | Derived from IDFDV Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510) |
| 27-41 | Employee Middle Name or Initial | Derived from IDFDV Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520) |
| 42-61 | Employee Last Name | Derived from IDFDV Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530) |
| 62-65 | Employee Suffix | Derived from IDFDV Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540) |
| 66-87 | Employee Location Address | Derived from IDFDV Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600) |
| 88-109 | Employee Delivery Address | Derived from IDFDV Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610) |
| 110-131 | Employee City | Derived from IDFDV Field Identifier: ‘W2-EE-CITY’ (seq 2620) |
| 132-133 | Employee State Abbreviation | Derived from IDFDV Field Identifier: ‘W2-EE-STATE’ (seq 2630) |
| 134-138 | Employee ZIP Code | Derived from IDFDV Field Identifier: ‘W2-EE-ZIP’ (seq 2640) |
| 139-142 | Employee ZIP Code Extension | Derived from IDFDV Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650) |
| 143-187 WV | Optional Data Not Require by the state of West Virginia | |
| 188-198 | Wages, Tips and Other Compensation | Derived from IDFDV Field Identifier: ‘W2-FIT-WAGE’ (seq 3000) |
| 199-209 | Federal Income Tax Withheld | Derived from IDFDV Field Identifier: ‘W2-FIT-TAX’ (seq 3010) |
| 210-462 WV | Optional Data Not Require by the state of West Virginia | |
| 463-473 | Cost of Employer-Sponsored Health Coverage | Derived from IDFDV Field Identifier: ‘W2-CODE-DD’ (seq 4250) |
| 474-512 WV | Blank |
Record Name: Code RS - State Record#
| Position | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RS" |
| 3-4 WV | State Code | Constant 54’ for West Virginia |
| 5-9 WV | Optional Data Not Require by the state of West Virginia | |
| 10-18 | Social Security Number | Derived from IDFDV Field Identifier: ‘W2-EE-SSN’ If an invalid SSN is encountered, this field is entered with zeroes |
| 19-33 | Employee First Name | Derived from IDFDV Field Identifier: ‘W2-EE-FIRST-NAME’ |
| 34-48 | Employee Middle Name or Initial | Derived from IDFDV Field Identifier: ‘W2-EE-MIDDLE’ |
| 49-68 | Employee Last Name | Derived from IDFDV Field Identifier: ‘W2-EE-LAST-NAME’ |
| 69-247 WV | Optional Data Not Require by the state of West Virginia | |
| 248-267 WV | State Employer Account Number | Derived from IDFDV Field Identifier: ‘W2-STATE-REGIST’ for the reporting State |
| 268-273 WV | Optional Data Not Require by the state of West Virginia | |
| 274-275 | State code, appropriate FIPS postal numeric code | Derived from the State being reported e.g. West Virginia numeric code is "54" |
| 276-286 | State Taxable Wages | Derived from IDFDV Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ |
| 287-297 | State Income Tax Withheld | Derived from IDFDV Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ |
| 298-512 WV | Optional Data Not Require by the state of West Virginia |
Record Name: Code RT - Total Record#
| Position | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RT" |
| 3-9 | Number of RW Records Total number of code "RW" records reported since last code "RE" record | |
| 10-24 | Wages, Tips and Other Compensation | Derived from IDFDV Field Identifier: ‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record |
| 25-39 | Federal Income Tax Withheld | Derived from IDFDV Field Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record |
| 40-54 | Social Security Wages | Derived from IDFDV Field Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record |
| 55-69 | Social Security Tax Withheld | Derived from IDFDV Field Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record |
| 70-84 | Medicare Wages and Tips | Derived from IDFDV Field Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record |
| 85-99 | Medicare Tax Withheld | Derived from IDFDV Field Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record |
| 100-114 | Social Security Tips | Derived from IDFDV Field Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record |
| 115-129 | Advanced Earned Income Credit | Derived from IDFDV Field Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record |
| 130-144 | Dependent Care Benefits | Derived from IDFDV Field Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record |
| 145-159 | Deferred Compensation Contributions to Section 401(k) | Derived from IDFDV Field Identifier: ‘W2-CODE-D’, total of all code "RW" records since last "RE" record |
| 160-174 | Deferred Compensation Contributions to Section 403(b) | Derived from IDFDV Field Identifier: ‘W2-CODE-E’, total of all code "RW" records since last "RE" record |
| 175-189 | Deferred Compensation Contributions to Section 408(k)(6) | Derived from IDFDV Field Identifier: ‘W2-CODE-F’, total of all code "RW" records since last "RE" record |
| 190-204 | Deferred Compensation Contributions to Section 457(b) | Derived from IDFDV Field Identifier: ‘W2-CODE-G’, total of all code "RW" records since last "RE" record |
| 205-219 | Deferred Compensation Contributions to Section 501(c)(18)(D) | Derived from IDFDV Field Identifier: ‘W2-CODE-H’, total of all code "RW" records since last "RE" record |
| 220-234 | Military Employee’s Basic Quarters and Combat Pay | Derived from IDFDV Field Identifier: ‘W2-CODE-Q’, total of all code ‘RW’ records since last ‘RE’ record |
| 235-249 | Non-Qualified Plan Section 457 | Derived from IDFDV Field Identifier: ‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record |
| 250-264 | Employer Contribution to a Health Savings Account | Derived from IDFDV Field Identifier: ‘W2-CODE-W’, total of all code ‘RW’ records since last ‘RE’ record |
| 265-279 | Non-Qualified Plan Not Section 457 | Derived from IDFDV Field Identifier: ‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record |
| 280-294 | Blank | |
| 295-309 | Cost of Employer-Sponsored Health Coverage | Derived from IDFDV Field Identifier: ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record |
| 310-324 | Employer Cost of Premiums for Group Term Life Insurance over $50000 | Derived from IDFDV Field Identifier: ‘W2-CODE-C’, total of all code "RW" records since last "RE" record |
| 325-339 | Income Tax Withheld by Third-Party Payer | Derived from IDFDV Field Identifier: ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record |
| 340-354 | Income from Non-statutory Stock Options | Derived from IDFDV Field Identifier: ‘W2-CODE-V’, total of all code "RW" records since last "RE" record |
| 355-512 | Blank |
State Quarterly UI Wage Reporting – ICESA Format#
RPYEU must be run and the following selected to generate West Virginia State file information:- West Virginia state must be selected in the ‘Report List Filters’.
- 'Annual Form Code’ – use the standard supplied form code HL$US-W2-2012. The ‘Variables’ will need to be entered into this Form code for specific use in the installation.
- Only Record codes ‘A’,’B’,’E’,‘S’,’T’ and ‘F’ are required for the state of West Virginia.
- The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. Use the supplied Form Code ‘HL$US-QTR-2012’. The ‘Variables’ will need to be entered into this Form code for specific use in the installation.
| Period Type | Quarter |
| Period End Date | Enter the quarter end date, i.e. 30-Jun-2011 |
| Media File Type | State SUI File Format |
Record Name: Code A - Transmitter Record #
| Position | Description | Source |
|---|---|---|
| 1-1 | Record Identifier | Constant ‘A’ |
| 2-5 | Payment Year Enter year for which this report is being prepared From user specified FROM-TO period converted to YYYY | |
| 6-23 WV | Blank Not used by the state of West Virginia | |
| 24-73 | Transmitter Name Enter the transmitter name of the organization submitting the file | Derived from IDFDV Field Identifier: ‘TRAN NAME’ (seq 1030) |
| 74-113 | Transmitter Street Address Enter the street address of the organization submitting the file | Derived from IDFDV Field Identifier: ‘TRAN ADDRESS’ (seq 1040) |
| 114-138 | Transmitter City Enter the city of the organization submitting the file | Derived from IDFDV Field Identifier: ‘TRAN CITY’ (seq 1050) |
| 139-140 | Transmitter State Enter the standard two character FIPS postal abbreviation | Derived from IDFDV Field Identifier: ‘TRAN STATE’ (seq 1060) |
| 141-153 | Blank | |
| 154-158 | Transmitter ZIP Code\ Enter a valid ZIP code | Derived from IDFDV Field Identifier: ‘TRAN ZIP CODE’ (seq 1080) |
| 159-163 | Transmitter ZIP Code extension Use this field as necessary for the four digit extension of ZIP code Includes a hyphen in position 159 | Derived from IDFDV Field Identifier: ‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159) |
| 164-193 WV | Blank Not used by the state of West Virginia | |
| 194-203 | Transmitter Contact Telephone Number Telephone number at which the transmitter contact can be telephoned | Derived from IDFDV Field Identifier: ‘TRAN CONTACT PHONE’ (seq 1100) |
| 204-275 WV | Blank Not used by the state of West Virginia |
Record Name: Code B - Authorization Record#
| Position | Description | Source |
|---|---|---|
| 1-1 | Record Identifier | Constant ‘B’ |
| 2-5 | Payment Year Enter the year for which this report is being prepared | |
| 6-14 WV | Blank Not used by the state of West Virginia | |
| 15-22 | Computer Enter the manufacturer’s name | Derived from IDFDV Field Identifier: ‘BASIC COMPUTER’ (seq 2020) |
| 23-24 | Internal Label ‘SL’, ‘NS’, ‘NL’, ‘AL’ or blank for diskette | Derived from IDFDV Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters) |
| 25-25 | Blank | |
| 26-27 | Density ‘16’, ‘62’, ‘38’, or blank for diskette | Derived from IDFDV Field Identifier: ‘BASIC DENSITY’ (seq 2110) |
| 28-30 | Recording Code (Character Set) “EBC’ or ‘ASC’; always ‘ASC’ for diskette | Derived from IDFDV Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters) |
| 31-32 | Number of Tracks ‘09’, or ‘18’, or blanks for diskette | Derived from IDFDV Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, fourth and fifth character) |
| 33-34 | Blocking Factor Enter the blocking factor of the file, not to exceed 85 Enter blanks for diskette | Derived from IDFDV Field Identifier: ‘BLOCKING FACTOR’ (seq 3050) |
| 35-146 WV | Blanks Not used by the state of West Virginia | |
| 147-190 | Organization Name The name of the organization to which the media should be returned | Derived from IDFDV Field Identifier: ‘BASIC NAME’ (seq 2040) |
| 191-225 | Street Address The street address of the organization to which the media should be returned | Derived from IDFDV Field Identifier: ‘BASIC ADDRESS’ (seq 2050) |
| 226-245 | City The city of the organization to which the media should be returned | Derived from IDFDV Field Identifier: ‘BASIC CITY’ (seq 2060) |
| 246-247 | State Enter the standard two character FIPS postal abbreviation | Derived from IDFDV Field Identifier: ‘BASIC STATE’ (seq 2070) |
| 248-252 | Blank | |
| 253-257 | ZIP Code Enter a valid ZIP code | Derived from IDFDV Field Identifier: ‘BASIC ZIP CODE’ (seq 2090) |
| 258-262 | ZIP Code Extension Enter four digit extension of ZIP code, including the hyphen in position 258 | Derived from IDFDV Field Identifier: ‘BASIC ZIP EXTN’ (seq 2080) The hyphen (‘-‘) must be included when defining the IDFDV seq. 2080 |
| 263-275 WV | Blank Not used by the state of West Virginia |
Record Name: Code E - Employer Record #
| Position | Description | Source |
|---|---|---|
| 1-1 | Record Identifier | Constant ‘E’ |
| 2-5 | Payment Year Enter the year for which the report is being prepared | |
| 6-170 WV | Blank Not used by the state of West Virginia | |
| 171-172 | State Identifier Code Enter the state FIPS postal numeric code for the state to which wages are being reported West Virginia code is ‘54’ | |
| 173-187 | State Unemployment Insurance Account Number | Derived from the IDGV State SUI Registration |
| 188-189 | Reporting Period ‘03’, ‘06’, ‘09’, or ‘12’ | |
| 190-275 WV | Blank Not used by the state of West Virginia |
Record Name: Code S – Employee Wage Record #
| Position | Description | Source |
|---|---|---|
| 1-1 | Record Identifier | Constant ‘S’ |
| 2-10 | Social Security Number Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10 | |
| 11-30 | Employee Last Name | |
| 31-42 | Employee First Name | |
| 43-43 | Employee Middle Initial Leave blank if no middle initial | |
| 44-45 | State Code Enter the state FIPS postal numeric code for the state to which wages are being reported West Virginia code is ‘54’ | |
| 46-49 | Blank | |
| 50-63 | State QTR Total Gross Wages Enter quarterly wages subject to all taxes | Derived from IDFDV Field Identifier: sequence 3090 |
| 64-146 WV | Blank Not used by the state of West Virginia | |
| 147-161 | State Unemployment Insurance Account Number | SUI Registration Number from IDGV |
| 162-214 WV | Blank Not used by the state of West Virginia | |
| 215-220 | Reporting Quarter and Year Enter the last month and year for the calendar period for which this report applies (i.e. 062007 for Apr-June 2007) | |
| 221-275 WV | Blank Not used by the state of West Virginia |
Record Name: Code T - Total Record #
| Position | Description | Source |
|---|---|---|
| 1-1 | Record Identifier. | Constant ‘T’ |
| 2-12 WV | Blank Not used by the state of West Virginia | |
| 13-26 | State QTR Total Gross Wages for Employer QTR gross wages subject to all taxes Total of this field on all ‘S’ records since the last ‘E’ record | |
| 27-275 WV | Blank Not used by the state of West Virginia |
Record Name: Code F - Final Record #
| Position | Description | Source |
|---|---|---|
| 1-1 | Record Identifier | Constant ‘F’ |
| 2-11 | Total Number of Employees in File Enter the total number of ‘S’ records in the entire file | |
| 12-21 | Total Number of Employers in File Enter the total number of ‘E’ records in the entire file | |
| 22-25 WV | Blank Not used by the state of West Virginia | |
| 26-40 | Quarterly Total Gross Wages in File QTR gross wages subject to all taxes Total of this field for all ‘S’ records in the file | |
| 41-275 WV | Blank Not used by the state of West Virginia |
