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Washington Annual and Quarterly Reporting#

What's New for Tax Year 2011#

Washington state does not have state personal income tax. There were no file format changes in UI wage reporting for the state of Washington for tax year 2011.

Set Up#

This document contains abbreviated set up requirement for the state of Washington only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definitiontab must be set up for 'State Registration' for State/Province: Washington.
• The IDGV Variables tab must be set up for 'State Registration' for State/Province: Washington.
• 'W2 STATE MEDIA FILING' - Must be ‘02’ to generate WA State magnetic media file for WA State only.

IDGV - State SUI Registration#

• The IDGV Definitiontab must be set up with 'State SUI Registration' for State/Province: Washington.
• The IDGV Variables tab must be set up with 'State SUI Registration' for State/Province: Washington.
  • 'W2 STATE MEDIA FILING' - Must be ‘02’ to generate UI wage magnetic media file for Washington.

State File Procedures#

• Washington does not have state personal income tax.
• The state of Washington Department of Labor accepts filing of Quarterly UI wages via magnetic media using the ICESA format.

State Quarterly UI Wage Reporting - ICESA File Format#

RPYEU must be run and the following selected to generate Washington state UI Wage file information:

Media Format:	State SUI File Format
Select State:	Washington, USA

• The state of Washington must be selected in the 'Report List Filters'.
• Annual Form Code - Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
• The 'Quarterly Form Code' must be entered in order to produce the UI wage file in ICESA format.
• Use the supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

Quarterly UI Wage Magnetic Media Reporting – ICESA format#

Record name: Code A - Transmitter Record

ICESA for the State of Washington#

• The format details are found at the Washington State Employment Security Department website.

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Notes#

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QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – ICESA format

(Please note that the following ‘Not Required’ fields may or may not always contain BLANKS).

Note: Columns marked with WA indicates it is a Washington state specific requirement which is not the standard record format