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Texas Annual and Quarterly Reporting#

What's New for W2 Wage Reporting for Tax Year 2011#

Texas does not have state personal income tax.

• There is no Quarterly Wage Reporting File Format changes

Set Up#

This document contains abbreviated set up requirement for the state of Texas only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definitiontab must be set up for 'State Registration' for State/Province: Texas.
• The IDGV Variables tab must be set up for 'State Registration' for State/Province: Texas; it must also setup ‘W2 State Media Filing’ with value 02.
• 'W2 STATE MEDIA FILING'- Must be ‘02’ to generate TX State magnetic media file for TX State only

IDGV - State SUI Registration#

• The IDGV Definitiontab must be set up with 'State SUI Registration' for State/Province: Texas.
• The IDGV Variables tab must be set up with 'State SUI Registration' for State/Province: Texas.

W2 STATE MEDIA FILING	Must be ‘02’ to generate UI wage magnetic media file for state of Texas
W2 TAXING ENTITY	Must contain the County Code of the county with the greatest number of employees This is reported on ICESA format code T record position 248-250

• The IDGV Variables tab must also be set up with ‘State SUI Registration’ for QTR information such as:
• QTR TAXES DUE
  • Must contain the State Quarterly UI Taxes Due
  • This is reported on ICESA format code T record position 88-100
  • Taxes Due = Quarterly State UI taxable wages * UI Tax rate
  • The client must compute this field manually and enter in QTR TAXES DUE every quarter
• QTR ER ASSESS RATE
  • Must contain the UI Tax Rate for this quarter
  • This is reported on ICESA format code T record position 82-87

State File Procedures#

• Texas does not have state personal income tax.
• The Texas Workforce accepts filing of UI quarterly wages via magnetic media using the ICESA format.

Quarterly UI Wage Reporting - ICESA Format#

RPYEU must be run and the following selected to generate Texas state file information:

Media Format:	State SUI File Format
Select State:	Texas, USA

• The state of North Dakota must be selected in the 'Report List Filters'.
• Annual Form Code - Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
• The 'Quarterly Form Code' must be entered in order to produce the UI wage file in ICESA format.
• Use the supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

- You must select state TEXAS in the ‘Report List Filters’. - Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - Period Type: Quarter. - Period End Date: Enter the quarter end date, i.e. 30-Jun-2011. - Media File Type: State SUI File Format. - The Directory Name/Media File Name must be supplied or an output file will not be produced.

State Quarterly UI Wage Reporting – ICESA Format#

Record name: Code A - Transmitter Record

ICESA for the State of North Dakota#

• The format details are found at the Job Service North Dakota website.

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Notes#

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QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – ICESA format

ICESA File Format for Texas (Multiple Work-sites not supported)

(Please not that the following ‘Not Required’ field may or may not always contains BLANKS).

Note: Columns with TX indicates it is a Texas specific requirement which is not the standard record format

Record name: Code A - Transmitter Record