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South Dakota Annual and Quarterly Reporting#

What's New for Tax Year 2011#

South Dakota does not have state personal income tax.

• There are no noted file format changes in UI wage reporting for tax year 2011.

Set Up#

This document contains abbreviated set up requirement for the state of Georgia only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definitiontab must be set up for ‘State Registration’ for State/Province: South Dakota.
• The IDGV Variables tab must be set up for ‘State Registration’ for State/Province: South Dakota.
  • ‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate SD State magnetic media file for SD State only

IDGV - State SUI Registration#

• The IDGV Definitiontab must be set up with ‘State SUI Registration’ for State/Province: South Dakota
• The IDGV Variables tab must be set up with ‘State SUI Registration’ for State/Province: South Dakota
  • ‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for South Dakota.

State File Procedures#

• The state of Georgia Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via magnetic media using the ICESA format.
• Records required for the W2 reporting are: Codes RA,RE,RW/RO,RS,RT/RU,RF; and for the UI wage reporting: Code ‘S’.
• Georgia State requires to file the GA State file by itself, therefore, IDGV must be set up as follows:
  • for State Registration of Georgia, the IDGV Variables:
    • ‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other state information in the state file.

Annual W2 Wage Reporting – EFW2 format#

RPYEU must be run and the following selected to generate Georgia state file information:

Report List Filters, Select State:	Georgia, USA
Parameters, Annual Form Code:	(example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type:	Year
Parameters, Period End Date:	Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format:	State File Format

The Directory and Media File Name parameters must be populated otherwise an output file will not be produced.

State Media Magnetic Media Reporting – EFW2 (Formerly MMREF1) Format#

Record name

Code RA - Transmitter Record (same as the federal code RA)

State Quarterly UI Wage Reporting – ICESA format#

RPYEU must be run and the following selected to generate Georgia state file information: To produce a SUI file format in the ICESA format, the Quarterly Form Code must be entered.

ICESA for Colorado#

• The format details are found at the Colorado Department of Labor and Employment

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Notes#

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STATE FILE PROCEDURES

- South Dakota does not have state personal income tax. - - The South Dakota Department of Labor accepts filing of UI quarterly wages via magnetic media using the ICESA format

State Quarterly UI Wage Reporting – ICESA format

- The user must run RPYEU and select the following to generate South Dakota State file information:

- You must select state South Dakota in the ‘Report List Filters’. - Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - Period Type: Quarter. - Period End Date: Enter the quarter end date, i.e. 30-Jun-2011. - Media File Type: State SUI File Format.

- If the Directory Name/Media File Name is not supplied, an output file will not be produced.

QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – ICESA format Record name: Code E - Employer Record