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South Dakota Annual and Quarterly Reporting#

What's New for Tax Year 2012#

South Dakota does not have state personal income tax.

• There are no noted file format changes in UI wage reporting for tax year 2012.

Set Up#

This document contains abbreviated set up requirement for the state of Georgia only, please refer to the general document (Tax Reporting - US General) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definition tab must be set up for ‘State Registration’ for State/Province: South Dakota.
• The IDGV Variables tab must be set up for ‘State Registration’ for State/Province: South Dakota.
  • ‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate SD State magnetic media file for SD State only

IDGV - State SUI Registration#

• The IDGV Definition tab must be set up with ‘State SUI Registration’ for State/Province: South Dakota
• The IDGV Variables tab must be set up with ‘State SUI Registration’ for State/Province: South Dakota
  • ‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for South Dakota.

State File Procedures#

• South Dakota does not have state personal income tax.
• The South Dakota Department of Labor accepts filing of UI quarterly wages via magnetic media using the ICESA format.

State Quarterly UI Wage Reporting – ICESA format#

RPYEU must be run and the following selected to generate South Dakota state file information:

• The state of South Dakota must be selected in the ‘Report List Filters’.
• Annual Form Code – Use the standard supplied form code HL$US-W2-2013. The Variables need to be entered in this form code for specific use in the installation.
• The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in ICESA format.
• Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2012
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

Quarterly UI Wage Magnetic Media Reporting – ICESA Format#

Please note that the following ‘Not Required’ fields may or may not always contain blanks. Note: Columns with SD indicates it is a South Dakota specific requirement which is not the standard record format

Record Name: Code E - Employer Record #

Column	Description	Status
1-1	Record Identifier	Constant ‘E’
2-5 SD	Payment Quarter Enter the month and year for which the report is being prepared (enter 0307 for 1st quarter in 2007)
6-23	Blank
24-73	Employer Name Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency	Derived from the Entity
74-170	Blank
171-172	State Identifier Code. Enter the state FIPS postal numeric code for the state to which wages are being reported Enter ‘46’ for South Dakota
173-181	Blank
182-187	State Unemployment Insurance Account Number Enter state UI employer account number	Derived from the IDGV State SUI Registration
188-275 SD	Blank

Record Name: Code S – Employee Wage Record #

Column	Description	Status
1-1	Record Identifier Constant ‘S’
2-10	Social Security Number Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
11-30	Employee Last Name
31-42	Employee First Name
43-43	Employee Middle Initial Enter employee middle initial. Leave blank if no middle initial
44-45	State Code Enter the state FIPS postal numeric code for the state to which wages are being reported Enter ‘46’ for South Dakota
46-49 SD	Reporting Quarter and Year Enter the last month and year for the calendar period for which this report applies (i.e. 0612 for Apr-June 2012)
50-63	Blank
64-77	State QTR Unemployment Insurance Total Wages. Enter quarterly wages subject to unemployment taxes
78-91	Blank
92-105	State QTR Unemployment Insurance Taxable Wages. State QTR UI total wages less state QTR UI excess wages
106-275 SD	Blank

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Notes#

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