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South Dakota Annual and Quarterly Reporting#

What's New for Tax Year 2011#

South Dakota does not have state personal income tax.

• There are no noted file format changes in UI wage reporting for tax year 2011.

Set Up#

This document contains abbreviated set up requirement for the specific state only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definitiontab must be set up for ‘State Registration’ for State/Province: Colorado.
• The IDGV Variables tab must be set up for ‘State Registration’ for State/Province: Colorado.
  • ‘W2 STATE MEDIA FILING’ must be ‘02’ to generate CO State magnetic media file for CO State only.

State File Procedures#

• The Colorado Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 (formerly MMREF1) format
• Record Codes required are: Code RA,RE,RS,RF
• Colorado State requires to file the CO State file by itself, therefore IDGV must be set up as follows:
  • for State Registration of Colorado, the IDGV Variable:
    • ‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file

Annual W2 Wage Reporting – EFW2 (formerly MMREF-1) format#

RPYEU must be run and the following selected to generate Colorado State file information:

Media Format:	State File Format
Select State:	Colorado, USA

State Media Magnetic Media Reporting – EFW2 (Formerly MMREF1) Format#

Colorado state accepts W2 Wage Reporting in the standard Social Administration MMREF-1 specification.

Record name

Code RA - Transmitter Record

Quarterly UI Wage Reporting – ICESA format#

RPYEU must be run and the following selected to generate Colorado State file information:

Media Format:	State SUI File Format
Select State:	Colorado, USA

• Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
• The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in ICESA format. – Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

ICESA for Colorado#

• The format details are found at the Colorado Department of Labor and Employment

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Notes#

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IDGV - State Registration

- IDGV Definition Tab must be set up with ‘State Registration’ for State/Province: South Dakota

- IDGV Variables Tab must be set up with ‘State Registration’ for State/Province: South Dakota

‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate SD State magnetic media file for SD State only

IDGV - State SUI Registration

- IDGV Definition Tab must be set up with ‘State SUI Registration’ for State/Province: South Dakota

- IDGV Variables Tab must be set up with ‘State SUI Registration’ for State/Province: South Dakota

‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate UI wage magnetic media file for South Dakota

STATE FILE PROCEDURES

- South Dakota does not have state personal income tax. - - The South Dakota Department of Labor accepts filing of UI quarterly wages via magnetic media using the ICESA format

State Quarterly UI Wage Reporting – ICESA format

- The user must run RPYEU and select the following to generate South Dakota State file information:

- You must select state South Dakota in the ‘Report List Filters’. - Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - Period Type: Quarter. - Period End Date: Enter the quarter end date, i.e. 30-Jun-2011. - Media File Type: State SUI File Format.

- If the Directory Name/Media File Name is not supplied, an output file will not be produced.

QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – ICESA format Record name: Code E - Employer Record