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Colorado Annual and Quarterly Reporting#

What's New for Tax Year 2011#

There are no file format changes in wage reporting in tax year 2011 for the state of Colorado.

Set Up#

IDGV - State Registration

• The IDGV Definitiontab must be set up for ‘State Registration’ for State/Province: Colorado.
• The IDGV Variables tab must be set up for ‘State Registration’ for State/Province: Colorado.
  • ‘W2 STATE MEDIA FILING’ must be ‘02’ to generate CO State magnetic media file for CO State only.

State File Procedures#

• The Colorado Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 (formerly MMREF1) format
• Record Codes required are: Code RA,RE,RS,RF
• Colorado State requires to file the CO State file by itself, therefore IDGV must be set up as follows:
  • for State Registration of Colorado, the IDGV Variable:
    • ‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file

Annual W2 Wage Reporting – EFW2 (formerly MMREF-1) format#

RPYEU must be run and the following selected to generate Colorado State file information:

Media Format:	State File Format
Select State:	Colorado, USA

State Media Magnetic Media Reporting – EFW2 (Formerly MMREF1) Format#

Colorado state accepts W2 Wage Reporting in the standard Social Administration MMREF-1 specification.

Record name

Code RA - Transmitter Record

Quarterly UI Wage Reporting – ICESA format#

RPYEU must be run and the following selected to generate Colorado State file information:

Media Format:	State SUI File Format
Select State:	Colorado, USA

• Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
• The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in ICESA format. – Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

ICESA for Colorado#

• The format details are found at the Colorado Department of Labor and Employment

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Notes#

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