South Dakota Annual and Quarterly Reporting#

Set Up#

This document contains abbreviated set up requirement for the state of Georgia only, please refer to the general document (Tax Reporting - US General) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definition tab must be set up for State Registration for State/Province: South Dakota.
• The IDGV Variables tab must be set up for State Registration for State/Province: South Dakota.
  • W2 STATE MEDIA FILING- Must be 02 to generate SD State magnetic media file for SD State only

IDGV - State SUI Registration#

• The IDGV Definition tab must be set up with State SUI Registration for State/Province: South Dakota
• The IDGV Variables tab must be set up with State SUI Registration for State/Province: South Dakota
  • W2 STATE MEDIA FILING- Must be 02 to generate UI wage magnetic media file for South Dakota.

State File Procedures#

• South Dakota does not have state personal income tax.
• The South Dakota Department of Labor accepts filing of UI quarterly wages via magnetic media using the ICESA format.

State Quarterly UI Wage Reporting ICESA format#

RPYEU must be run and the following selected to generate South Dakota state file information:

• The state of South Dakota must be selected in the Report List Filters.
• Annual Form Code Use the standard supplied form code HL$US-W2-2017. The Variables need to be entered in this form code for specific use in the installation.
• The Quarterly Form Code must be entered in order to produce the UI wage file in ICESA format.
• Use the supplied form code HL$US-QTR-2012. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2016
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

Quarterly UI Wage Magnetic Media Reporting ICESA Format#

Please note that the following Not Required fields may or may not always contain blanks. Note: Columns with SD indicates it is a South Dakota specific requirement which is not the standard record format

Record Name: Code E - Employer Record #

Column	Description	Status
1-1	Record Identifier	Constant E
2-5 SD	Payment Quarter	Enter the month and year for which the report is being prepared (enter 0307 for 1st quarter in 2007)
6-23	Blank
24-73	Employer Name	Enter the first 50 positions of the employers name exactly as registered with the state UI agency Derived from the Entity
74-170	Blank
171-172	State Identifier Code	Enter the state FIPS postal numeric code for the state to which wages are being reported Enter 46 for South Dakota
173-181	Blank
182-187	State Unemployment Insurance Account Number	Enter state UI employer account number Derived from the IDGV State SUI Registration
188-275 SD	Blank

Record Name: Code S Employee Wage Record #

Column	Description	Status
1-1	Record Identifier	Constant S
2-10	Social Security Number	Employees social security number; if not known, enter I in position 2 and blanks in position 3-10
11-30	Employee Last Name
31-42	Employee First Name
43-43	Employee Middle Initial	Enter employee middle initial. Leave blank if no middle initial
44-45	State Code	Enter the state FIPS postal numeric code for the state to which wages are being reported Enter 46 for South Dakota
46-49 SD	Reporting Quarter and Year	Enter the last month and year for the calendar period for which this report applies (i.e. 0616 for Apr-June 2016)
50-63	Blank
64-77	State QTR Unemployment Insurance Total Wages	Enter quarterly wages subject to unemployment taxes
78-91	Blank
92-105	State QTR Unemployment Insurance Taxable Wages	State QTR UI total wages less state QTR UI excess wages
106-275 SD	Blank

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Notes#

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