W2 STATE MEDIA FILING | Enter '03' to generate City tax information in the Local File format |
W2 TAX TYPE CODE | Enter 'C' for City Tax |
W2 TAXING ENTITY | Enter 'PHILA' to generate the Philadelphia City File |
Seq | Identifier | Description | Level | O/R Prompt | Field Source | Field Variable |
---|---|---|---|---|---|---|
8500 | W2-CITY-NAME | City Name | Local | 20-CITY NAME | DB column | DTX.JURISDICTION_NAME |
8510 | W2-CI-WAGE-HOME | Local Wage, Home city | Local | 18-HOME CITY WAGE | Element | W2-CI-WAGE-RES |
8520 | W2-CI-WAGE-WORK | Local Wage, Work city | Local | 18-WORK CITY WAGE | Element | W2-CI-WAGE-WORK |
8530 | W2-CI-TAX-HOME | Local Tax, Home city | Local | 19-HOME CITY TAX | Element | W2-CI-TAX-RES |
8540 | W2-CI-TAX-WORK | Local Tax, Work city | Local | 19-WORK CITY TAX | Element | W2-CI-TAX-WORK |
RPYEU Report Parameters
Annual Form Code | Use standard form code, such as 'HL$US-W2-YYYY' |
Period Type | Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting. |
Period End Date | Mandatory. Defines the end date of the reporting period. |
Media Format | Mandatory. Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records). |
Directory Name | Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced |
Media File Name | Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced |
RPYEU Report Filters
Select State | Pennsylvania, USA |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RA" |
3-11 | Submitter’s Employer ID Number (EIN) | Required. Derived from the ‘SUB-ER-EIN’ IDFDV Field Identifier (seq 1000). Numeric only. |
12-19 | User Identification (User ID) | Required. Enter the eight-character BSO User ID assigned to the employee who is attesting to the accuracy of this file. |
20-23 | Software Vendor Code | Enter the numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP). If "99 (Off-the-Shelf Software)" is entered in the Software Code field (positions 36-37) enter the Software Vendor Code. Otherwise, fill with blanks. |
24-28 | Blank | Fill with blanks. Reserved for SSA use. |
29 | Resub Indicator | Enter "1" if this file is being resubmitted. Otherwise, enter "0" (zero). |
30-35 | Resub Wage File Identifier (WFID) | If "1" was entered in Resub Indicator field (position 29), enter the WFID displayed on the notice SSA sent. Otherwise, fill with blanks. |
36-37 | Software Code | Enter "99" to indicate 'Off-the-Shelf Software' |
38-94 | Company Name | Enter the Company Name. Left justify and fill with blanks. |
95-116 | Location Address | Enter the company's location address (Attention, Suite, Room Number, etc). Left justify and fill with blanks |
117-138 | Delivery Address | Enter the company's delivery address (Street or Post Office Box). Example: 123 Main Street. Left justify and fill with blanks |
139-160 | City | Enter the company's city. Left justify and fill with blanks |
161-162 | State Abbreviation | Enter the company's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks |
163-167 | ZIP Code | Enter the company's ZIP code. For a foreign address, fill with blanks |
168-171 | ZIP Code Extension | Enter the company's four-digit extension of the ZIP code. If not applicable, fill with blanks |
172-176 | Blank | Fill with blanks. Reserved for SSA use. |
177-199 | Foreign State/Province | If applicable, enter the company's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
200-214 | Foreign Postal Code | If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. |
215-216 | Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
217-273 | Submitter Name | Required. Enter the name of the organization's submitter to receive error notification if this file cannot be processed. Left Justify and fill with blanks. Derived from the ‘SUB-SUBM-NAME’ IDFDV Field Identifier (seq 1150). |
274-295 | Submitter Location Address | Enter the submitter's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. Derived from the ‘SUB-SUBM-LOCN’ IDFDV Field Identifier (seq 1160). |
296-317 | Submitter Delivery Address | Required. Enter the submitter's delivery address (Street or Post Office Box). Left justify and fill with blanks. Derived from the ‘SUB-SUBM-DELIV’ IDFDV Field Identifier (seq 1170). |
318-339 | Submitter City | Required. Enter the submitter's city. Left justify and fill with blanks. Derived from the ‘SUB-SUBM-CITY’ IDFDV Field Identifier (seq 1180). |
340-341 | Submitter State Abbreviation | Required. Enter the submitter's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks. Derived from the ‘SUB-SUBM-STATE’ IDFDV Field Identifier (seq 1190). |
342-346 | Submitter ZIP Code | Required. Enter the submitter's ZIP Code. For a foreign address, fill with blanks. Derived from the ‘SUB-SUBM-ZIP’ IDFDV Field Identifier (seq 1200). |
347-350 | Submitter ZIP Code extension | Enter the submitter's four-digit extension of the ZIP code. If not applicable, fill with blanks. Derived from the ‘SUB-SUBM-ZIP-EXT’ IDFDV Field Identifier (seq 1210). |
351-355 | Blank | Fill with blanks. Reserved for SSA use |
356-378 | Foreign State/Province | If applicable, enter the submitter's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
379-393 | Foreign Postal Code | If applicable, enter the submitter's foreign Postal Code. Left justify and fill with blanks. Otherwise, fill with blanks. |
394-395 | Country Code | If one of the following applies, fill with blanks * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
396-422 | Contact Name | Required. Enter the name of the person to be contacted by SSA concerning processing problems. Left justify and fill with blanks. Derived from the ‘SUB-CONT-NAME’ IDFDV Field Identifier (seq 1250). |
423-437 | Contact Phone Number | Required. Enter the contact's phone number with numeric valies only (including area code). Do not use any special characters. Left justify and fill with blanks. NOTE: It is imperative that the contact's telephone number be entered in the appropriate positions. Failure to include correct and complete submitter contact information may, in some cases, delay the timely processing of your file. Derived from the ‘SUB-CONT-TEL’ IDFDV Field Identifier (seq 1260). |
438-442 | Contact Phone Extension | Enter the contact's telephone extension. Left justify and fill with blanks. Derived from the ‘SUB-CONT-TEL-EXT’ IDFDV Field Identifier (seq 1270). |
443-445 | Blank | Fill with blanks. Reserved for SSA use. |
446-485 | Contact E-mail/Internet | Enter the contact's e-mail/internet address. Derived from the ‘SUB-CONT-EMAIL’ IDFDV Field Identifier (seq 1280). |
486-488 | Blank | Fill with blanks. Reserved for SSA use. |
489-498 | Contact Fax | If applicable, enter the contact's fax number (including area code). Otherwise, fill with blanks. Derived from the ‘SUB-CONT-FAX’ IDFDV Field Identifier (seq 1290). |
499 | Blank | Fill with blanks. Reserved for SSA use. |
500 | Preparer Code | Enter one of the following codes to indicate who prepared this file: * A = Accounting Firm * L = Self Prepared * S = Service Bureau * P = Parent Company * O = Other If more than one code applies, use the code that best describes who prepared this file. |
501-512 | Blank | Fill with blanks. Reserved for SSA use. |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RE" |
3-6 | Tax year | Required. Enter the tax year for this report (YYYY). Derived from the user defined FROM-TO period, converted to YYYY. |
7 | Agent Indicator Code | If applicable, enter one of the following codes: * 1 = 2678 Agent * 2 = Common Paymaster * 3 = 3504 Agent If more than one code applies, use the one that best describes your status as an agent. Otherwise, fill with a blank. |
8-16 | Employer/Agent EIN | Required. Derived from the applicable Federal reporting EIN, from IDGV or IDGR. |
17-25 | Agent for EIN | If "1" was entered in the Agent Indicator Code field (position 7), enter the client-employer's EIN for which you are an Agent. Otherwise, fill with blanks. |
26 | Terminating Business Indicator | If this is the last tax year that W-2s will be filed under this EIN, enter "1". Otherwise, enter 0 (zero). |
27-30 | Establishment Number | For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE (Employer) Record. Otherwise, fill with blanks. |
31-39 | Other EIN | For this tax year, if you submitted tax payments to the IRS under Form 941, 943, 944, CT-1 or Schedule H or W2 data to SSA, and a different EIN was used from the EIN in positions 8-16, enter the other EIN. Otherwise, fill with blanks. |
40-96 | Employer Name | Required. Enter the name associated with the EIN entered in positions 8 - 16. Left justify and fill with blanks. Derived from the 'W2-ER-NAME' IDFDV Field Identifier (seq 2010). |
97-118 | Employer Location Address | Enter the employer's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. Derived from the 'W2-ER-LOCN-ADDR' IDFDV Field Identifier (seq 2020). |
119-140 | Employer Delivery Address | Enter the employer's delivery address (Street or Post Office Box). Left justify and fill with blanks. Derived from the 'W2-ER-DELIV-ADDR' IDFDV Field Identifier (seq 2030). |
141-162 | Employer City | Enter the employer's city. Left justify and fill with blanks. Derived from the 'W2-ER-CITY' IDFDV Field Identifier (seq 2040). |
163-164 | Employer State Abbreviation | Enter the employer's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks. Derived from the 'W2-ER-STATE' IDFDV Field Identifier (seq 2050). |
165-169 | Employer ZIP Code | Enter the employer's ZIP Code. For a foreign address, fill with blanks. Derived from the 'W2-ER-ZIP' IDFDV Field Identifier (seq 2060). |
170-173 | Employer ZIP Code Extension | Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. Derived from the 'W2-ER-ZIP-EXT' IDFDV Field Identifier (seq 2070). |
174 | Kind of Employer | Required. Enter the appropriate kind of employer: * F = Federal Government * State/local non-501c * T = 501c non-government * Y = State/local 501c * N = None apply NOTE: Leave blank if the tax jurisdiction Code in position 220 of the RE (Employer) Records is "P" (Puerto Rico). |
175-178 | Blank | Fill with blanks. Reserved for SSA use. |
179-201 | Foreign State/Province | If applicable, enter the employer's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
202-216 | Foreign Postal Code | If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. |
217-218 | Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
219 | Employment Code | Required. Enter the appropriate employment code: * A = Agriculture (Form 943) * H = Household (Schedule H) * M = Military (Form 941) * Q = Medicare Qualified Government Employment (Form 941) * X = Railroad (CT-1) * F = Regular (Form 944) * R = Regular (all others) (Form 941). NOTE: Railroad reporting is not applicable for Puerto Rico and territorial employers. |
220 | Tax Jurisdiction Code | Required. Enter the code that identifies the type of income tax withheld from the employee's earnings: * Blank (W-2) * V = Virgin Islands (W-2VI) * G = Guam (W-2GU) * S = American Samoa (W-2AS) * N = Northern Mariana Islands (W-2CM) * P = Puerto Rico (W-2PR/499R-2) |
221 | Third Party Sick Pay Indicator | Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero). |
222-248 | Employer Contact Name | Enter the name of the employer's contact. Left justify and fill with blanks. |
249-263 | Employer Contact Phone Number | Enter the employer's contact telephone number with numeric values only (including area code). Do not use any special characters. Left justify and fill with blanks. |
264-268 | Employer Contact Phone Extension | Enter the employer's contact telephone extension with numeric values only. Do not use any special characters. Left justify and fill with blanks. |
269-278 | Employer Contact Fax Number | If applicable, enter the employer's contact fax number with numeric values only (including area code). Do not use any special characters. Otherwise, fill with blanks. For US and US Territories only |
279-318 | Employer Contact E-Mail/Internet | Enter the employer's contact e-mail/internet address. |
319-512 | Blank | Fill with blanks. Reserved for SSA use. |
Column | Description | Source | |
---|---|---|---|
1-2 | Record Identifier | Constant "RS" | |
3-4 | State Code | Enter the appropriate postal numeric code. Derived from the State being reported. | |
5-9 | Taxing Entity Code | Defined by State/local agency. | |
10-18 | Social Security Number | Enter the employee's SSN. If no SSN is available, enter zeros. Derived from the ‘W2-EE-SSN’ IDFDV Field Identifier. | |
19-33 | Employee First Name | Enter the employee's first name. Left justify and fill with blanks. | Derived from IDFDV W2-EE-FIRST-NAME Field Identifier |
34-48 | Employee Middle Name or Initial | Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-MIDDLE’ |
49-68 | Employee Last Name | Enter the employee's last name. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-LAST-NAME’ |
69-72 | Employee Suffix | Enter the employee's alphabetical suffix, if applicable. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-SUFFIX’ |
73-94 | Employee Location Address | Enter the employee's location address. Include suite, room number, etc. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-LOCN-ADDR’ |
95-116 | Employee Delivery Address | Enter the employee's delivery address. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-DELIV-ADDR’ |
117-138 | Employee City | Enter the employee's city. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-CITY’ |
139-140 | Employee State Abbreviation | Enter the employee's State postal abbreviation. Left justify and fill with blanks. For a foreign address, fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-STATE’ |
141-145 | Employee ZIP Code | Enter the employee's zip code. For a foreign address, fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-ZIP’ |
146-149 | Employee ZIP Code Extension | Enter the employee's four-digit zip code extension. If not applicable, fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-ZIP-EXT’ |
150-154 | Blank | Fill with blanks. Reserved for SSA use. | |
155-177 | Foreign State/Province | If applicable, enter the employee's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. | |
178-192 | Foreign Postal Code | If applicable, enter the employee's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. | |
193-194 | Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
195-196 | Optional Code | Defined by State/local agency. Applies to unemployment reporting. |
197-202 | Reporting Period | Enter the last month and four-digit year for the calendar quarter that this report applies. Applies to unemployment reporting. |
203-213 | State Quarterly Unemployment Insurance Total Wages | Right justify and zero fill. Applies to unemployment reporting. |
214-224 | State Quarterly Unemployment Insurance Total Taxable Wages | Right justify and zero fill. Applies to unemployment reporting. |
225-226 | Number of Weeks Worked | Defined by State/local agency. Applies to unemployment reporting. |
227-234 | Date First Employed | Enter the month, day and four-digit year. Applies to unemployment reporting. |
235-242 | Date of Separation | Enter the month, day and four-digit year. Applies to unemployment reporting. |
243-247 | Blank | Fill with blanks. Reserved for SSA use. |
248-255 PA | Employer Withholding Account Number | Enter 8-digit employer withholding account number |
256-267 | Blank | |
268-273 | Blank | Fill with blanks. Reserved for SSA use. |
274-275 | State code | Enter the appropriate postal numeric code. Derived from the State being reported. Applies to income tax reporting. |
276-286 | State Taxable Wages | Right justify and zero fill. Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ IDFDV Field Identifiers. Applies to income tax reporting. |
287-297 | State Income Tax Withheld | Right justify and zero fill. Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ IDFDV Field Identifiers. Applies to income tax reporting. |
298-307 | Other State Data | Defined by State/local agency. Applies to income tax reporting. |
308 | Tax Type Code | Enter the appropriate code for entries in fields 309-330: * C = City Income Tac * D = County Income Tax * E = School District Income Tax * F = Other Income Tax. Applies to income tax reporting. |
309-319 | Local Taxable Wages | To be defined by State/local agency. Applies to income tax reporting. |
320-330 | Local Income Tax Withheld | To be defined by State/local agency. Applies to income tax reporting. |
331-337 | State Control Number | Optional. Applies to income tax reporting. |
338-346 PA | Individual Taxpayer Identification Number (ITIN) | Enter the employee's ITIN as shown on the card issued by SSA. |
347-512 PA | Blank | Fill with blanks. Reserved for SSA use. |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RV" |
3-4 | State Code | Must be "42" for PA State Wages and Withholding |
5-8 | Tax Year | Required. Enter the tax year being reported. |
9-16 | PA 8 digit Account Number | Required. Enter the PA 8-digit Account Number. |
17-25 | Employer EIN | Required |
26-32 | Number of RS Records when State Code equals '42'. | Required |
33-47 | Total PA Taxable Wages when State Code equals '42'. | Required |
48-62 | Total PA Taxable Withheld when State Code equals '42'. | Required |
63-512 | Blank | Fill with blanks. Reserved for PADOR use |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RF" |
3-475 | Blank | Fill with blanks. Reserved for SSA use. |
476-482 | Number of RS records when State Code equals '42' | Required |
483-497 | Total PA Taxable Wages of RS records when State Code equals '42' | Required |
498-512 | Total PA Taxable Withheld of RS records when State Code equals '42' | Required |
Media Format | State File Format |
RPYEU Report Filters
Select State | Pennsylvania, USA |
Select City | Philadelphia, PA, USA |
When RPYEU generates the PHILA Local file, RPYEU will pick up more than one dtx from YTD because Philadelphia has multiple jurisdictions that are for PHILA.
RPYEU supports the lexicon X_W2_MEDIA_FORMAT for a value of:
*21 - PA PHILA format
Media Format | PA PHILA File Format |
RPYEU Report Filters
Select City | ALL |
To generate the PHILA file, users must select one City or ALL Cities on the City field.
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RA" |
3-11 | Submitter’s Employer ID Number (EIN) | Required. Derived from the ‘SUB-ER-EIN’ IDFDV Field Identifier (seq 1000). Numeric only. |
12-19 | User Identification (User ID) | Required. Enter the eight-character BSO User ID assigned to the employee who is attesting to the accuracy of this file. |
20-23 | Software Vendor Code | Enter the numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP). If "99 (Off-the-Shelf Software)" is entered in the Software Code field (positions 36-37) enter the Software Vendor Code. Otherwise, fill with blanks. |
24-28 | Blank | Fill with blanks. Reserved for SSA use. |
29 | Resub Indicator | Enter "1" if this file is being resubmitted. Otherwise, enter "0" (zero). |
30-35 | Resub Wage File Identifier (WFID) | If "1" was entered in Resub Indicator field (position 29), enter the WFID displayed on the notice SSA sent. Otherwise, fill with blanks. |
36-37 | Software Code | Enter "99" to indicate 'Off-the-Shelf Software' |
38-94 | Company Name | Enter the Company Name. Left justify and fill with blanks. |
95-116 | Location Address | Enter the company's location address (Attention, Suite, Room Number, etc). Left justify and fill with blanks |
117-138 | Delivery Address | Enter the company's delivery address (Street or Post Office Box). Example: 123 Main Street. Left justify and fill with blanks |
139-160 | City | Enter the company's city. Left justify and fill with blanks |
161-162 | State Abbreviation | Enter the company's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks |
163-167 | ZIP Code | Enter the company's ZIP code. For a foreign address, fill with blanks |
168-171 | ZIP Code Extension | Enter the company's four-digit extension of the ZIP code. If not applicable, fill with blanks |
172-176 | Blank | Fill with blanks. Reserved for SSA use. |
177-199 | Foreign State/Province | If applicable, enter the company's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
200-214 | Foreign Postal Code | If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. |
215-216 | Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
217-273 | Submitter Name | Required. Enter the name of the organization's submitter to receive error notification if this file cannot be processed. Left Justify and fill with blanks. Derived from the ‘SUB-SUBM-NAME’ IDFDV Field Identifier (seq 1150). |
274-295 | Submitter Location Address | Enter the submitter's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. Derived from the ‘SUB-SUBM-LOCN’ IDFDV Field Identifier (seq 1160). |
296-317 | Submitter Delivery Address | Required. Enter the submitter's delivery address (Street or Post Office Box). Left justify and fill with blanks. Derived from the ‘SUB-SUBM-DELIV’ IDFDV Field Identifier (seq 1170). |
318-339 | Submitter City | Required. Enter the submitter's city. Left justify and fill with blanks. Derived from the ‘SUB-SUBM-CITY’ IDFDV Field Identifier (seq 1180). |
340-341 | Submitter State Abbreviation | Required. Enter the submitter's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks. Derived from the ‘SUB-SUBM-STATE’ IDFDV Field Identifier (seq 1190). |
342-346 | Submitter ZIP Code | Required. Enter the submitter's ZIP Code. For a foreign address, fill with blanks. Derived from the ‘SUB-SUBM-ZIP’ IDFDV Field Identifier (seq 1200). |
347-350 | Submitter ZIP Code extension | Enter the submitter's four-digit extension of the ZIP code. If not applicable, fill with blanks. Derived from the ‘SUB-SUBM-ZIP-EXT’ IDFDV Field Identifier (seq 1210). |
351-355 | Blank | Fill with blanks. Reserved for SSA use |
356-378 | Foreign State/Province | If applicable, enter the submitter's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
379-393 | Foreign Postal Code | If applicable, enter the submitter's foreign Postal Code. Left justify and fill with blanks. Otherwise, fill with blanks. |
394-395 | Country Code | If one of the following applies, fill with blanks * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
396-422 | Contact Name | Required. Enter the name of the person to be contacted by SSA concerning processing problems. Left justify and fill with blanks. Derived from the ‘SUB-CONT-NAME’ IDFDV Field Identifier (seq 1250). |
423-437 | Contact Phone Number | Required. Enter the contact's phone number with numeric valies only (including area code). Do not use any special characters. Left justify and fill with blanks. NOTE: It is imperative that the contact's telephone number be entered in the appropriate positions. Failure to include correct and complete submitter contact information may, in some cases, delay the timely processing of your file. Derived from the ‘SUB-CONT-TEL’ IDFDV Field Identifier (seq 1260). |
438-442 | Contact Phone Extension | Enter the contact's telephone extension. Left justify and fill with blanks. Derived from the ‘SUB-CONT-TEL-EXT’ IDFDV Field Identifier (seq 1270). |
443-445 | Blank | Fill with blanks. Reserved for SSA use. |
446-485 | Contact E-mail/Internet | Enter the contact's e-mail/internet address. Derived from the ‘SUB-CONT-EMAIL’ IDFDV Field Identifier (seq 1280). |
486-488 | Blank | Fill with blanks. Reserved for SSA use. |
489-498 | Contact Fax | If applicable, enter the contact's fax number (including area code). Otherwise, fill with blanks. Derived from the ‘SUB-CONT-FAX’ IDFDV Field Identifier (seq 1290). |
499 | Blank | Fill with blanks. Reserved for SSA use. |
500 | Preparer Code | Enter one of the following codes to indicate who prepared this file: * A = Accounting Firm * L = Self Prepared * S = Service Bureau * P = Parent Company * O = Other If more than one code applies, use the code that best describes who prepared this file. |
501-512 | Blank | Fill with blanks. Reserved for SSA use. |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RE" |
3-6 | Tax year | Required. Enter the tax year for this report (YYYY). Derived from the user defined FROM-TO period, converted to YYYY. |
7 | Agent Indicator Code | If applicable, enter one of the following codes: * 1 = 2678 Agent * 2 = Common Paymaster * 3 = 3504 Agent If more than one code applies, use the one that best describes your status as an agent. Otherwise, fill with a blank. |
8-16 | Employer/Agent EIN | Required. Derived from the applicable Federal reporting EIN, from IDGV or IDGR. |
17-25 | Agent for EIN | If "1" was entered in the Agent Indicator Code field (position 7), enter the client-employer's EIN for which you are an Agent. Otherwise, fill with blanks. |
26 | Terminating Business Indicator | If this is the last tax year that W-2s will be filed under this EIN, enter "1". Otherwise, enter 0 (zero). |
27-30 | Establishment Number | For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE (Employer) Record. Otherwise, fill with blanks. |
31-39 | Other EIN | For this tax year, if you submitted tax payments to the IRS under Form 941, 943, 944, CT-1 or Schedule H or W2 data to SSA, and a different EIN was used from the EIN in positions 8-16, enter the other EIN. Otherwise, fill with blanks. |
40-96 | Employer Name | Required. Enter the name associated with the EIN entered in positions 8 - 16. Left justify and fill with blanks. Derived from the 'W2-ER-NAME' IDFDV Field Identifier (seq 2010). |
97-118 | Employer Location Address | Enter the employer's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. Derived from the 'W2-ER-LOCN-ADDR' IDFDV Field Identifier (seq 2020). |
119-140 | Employer Delivery Address | Enter the employer's delivery address (Street or Post Office Box). Left justify and fill with blanks. Derived from the 'W2-ER-DELIV-ADDR' IDFDV Field Identifier (seq 2030). |
141-162 | Employer City | Enter the employer's city. Left justify and fill with blanks. Derived from the 'W2-ER-CITY' IDFDV Field Identifier (seq 2040). |
163-164 | Employer State Abbreviation | Enter the employer's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks. Derived from the 'W2-ER-STATE' IDFDV Field Identifier (seq 2050). |
165-169 | Employer ZIP Code | Enter the employer's ZIP Code. For a foreign address, fill with blanks. Derived from the 'W2-ER-ZIP' IDFDV Field Identifier (seq 2060). |
170-173 | Employer ZIP Code Extension | Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. Derived from the 'W2-ER-ZIP-EXT' IDFDV Field Identifier (seq 2070). |
174 | Kind of Employer | Required. Enter the appropriate kind of employer: * F = Federal Government * State/local non-501c * T = 501c non-government * Y = State/local 501c * N = None apply NOTE: Leave blank if the tax jurisdiction Code in position 220 of the RE (Employer) Records is "P" (Puerto Rico). |
175-178 | Blank | Fill with blanks. Reserved for SSA use. |
179-201 | Foreign State/Province | If applicable, enter the employer's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
202-216 | Foreign Postal Code | If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. |
217-218 | Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
219 | Employment Code | Required. Enter the appropriate employment code: * A = Agriculture (Form 943) * H = Household (Schedule H) * M = Military (Form 941) * Q = Medicare Qualified Government Employment (Form 941) * X = Railroad (CT-1) * F = Regular (Form 944) * R = Regular (all others) (Form 941). NOTE: Railroad reporting is not applicable for Puerto Rico and territorial employers. |
220 | Tax Jurisdiction Code | Required. Enter the code that identifies the type of income tax withheld from the employee's earnings: * Blank (W-2) * V = Virgin Islands (W-2VI) * G = Guam (W-2GU) * S = American Samoa (W-2AS) * N = Northern Mariana Islands (W-2CM) * P = Puerto Rico (W-2PR/499R-2) |
221 | Third Party Sick Pay Indicator | Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero). |
222-248 | Employer Contact Name | Enter the name of the employer's contact. Left justify and fill with blanks. |
249-263 | Employer Contact Phone Number | Enter the employer's contact telephone number with numeric values only (including area code). Do not use any special characters. Left justify and fill with blanks. |
264-268 | Employer Contact Phone Extension | Enter the employer's contact telephone extension with numeric values only. Do not use any special characters. Left justify and fill with blanks. |
269-278 | Employer Contact Fax Number | If applicable, enter the employer's contact fax number with numeric values only (including area code). Do not use any special characters. Otherwise, fill with blanks. For US and US Territories only |
279-318 | Employer Contact E-Mail/Internet | Enter the employer's contact e-mail/internet address. |
319-512 | Blank | Fill with blanks. Reserved for SSA use. |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RW" |
3-11 | Social Security Number | Required. Enter the employee's SSN. If an invalid SSN is encountered, this field is filled with zeros. Derived from the ‘W2-EE-SSN’ (seq 2500) IDFDV Field Identifier. |
12-26 | Employee First Name | Required. Enter the employee's first name. Left justify and fill with blanks. Derived from the ‘W2-EE-FIRST-NAME’ (seq 2510) IDFDV Field Identifier. |
27-41 | Employee Middle Name or Initial | If applicable, enter the employee's middle name or initial. Left Justify and fill with blanks. Otherwise, fill with blanks. Derived from the ‘W2-EE-MIDDLE’ (seq 2520) IDFDV Field Identifier. |
42-61 | Employee Last Name | Required. Enter the employee's last name. Left justify and fill with blanks. Derived from the ‘W2-EE-LAST-NAME’ (seq 2530) IDFDV Field Identifier. |
62-65 | Employee Suffix | If applicable, enter the employee's alphabetic suffix. Left justify and fill with blanks. Otherwise, fill with blanks. Derived from the ‘W2-EE-SUFFIX’ (seq 2540) IDFDV Field Identifier. |
66-87 | Employee Location Address | Enter the employee's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. Derived from the ‘W2-EE-LOCN-ADDR’ (seq 2600) IDFDV Field Identifier. |
88-109 | Employee Delivery Address | Enter the employee's delivery address (Street or Post Office Box). Left justify and fill with blanks. Derived from the ‘W2-EE-DELIV-ADDR’ (seq 2610) IDFDV Field Identifier. |
110-131 | Employee City | Enter the employee's City. Left justify and fill with blanks. Derived from the ‘W2-EE-CITY’ (seq 2620) IDFDV Field Identifier. |
132-133 | Employee State Abbreviation | Enter the employee's State or commonwealth/territory. For a foreign address, fill with blanks. Derived from the ‘W2-EE-STATE’ (seq 2630) IDFDV Field Identifier. |
134-138 | Employee ZIP Code | Enter the employee's ZIP code. For a foreign address, fill with blanks. Derived from the ‘W2-EE-ZIP’ (seq 2640) IDFDV Field Identifier. |
139-142 | Employee ZIP Code Extension | Enter the employee's four-digit ZIP code extension. If not applicable, fill with blanks. Derived from the ‘W2-EE-ZIP-EXT’ (seq 2650) IDFDV Field Identifier. |
143-147 | Blank | Fill with blanks. Reserved for SSA use. |
148-170 | Employee Foreign State/Province | If applicable, enter the employee's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. Derived from the ‘W2-EE-F-STATE’ (seq 2660) IDFDV Field Identifier. |
171-185 | Employee Foreign Postal Code | If applicable, enter the employee's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. Derived from the ‘W2-EE-F-POSTAL’ (seq 2670) IDFDV Field Identifier. |
186-187 | Employee Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. Derived from the ‘W2-EE-COUNTRY’ (seq 2680) IDFDV Field Identifier. |
188-198 | Wages, Tips and Other Compensation | No negative amounts. Right justify and zero fill. Derived from the ‘W2-FIT-WAGE’ (seq 3000) IDFDV Field Identifier. Does not apply to Puerto Rico, Virgin Islands, American Samoa, Guam or Northern Mariana Islands employees. |
199-209 | Federal Income Tax Withheld | No negative amounts. Right justify and zero fill. Derived from the ‘W2-FIT-TAX’ (seq 3010) IDFDV Field Identifier. Does not apply to Puerto Rico, Virgin Islands, American Samoa, Guam or Northern Mariana Islands employees. |
210-220 | Social Security Wages | Zero fill if the Employment Code reported in position 219 of the preceding RE (Employer) Record is 'Q-MGQE' or 'X-Railroad'. If Employment Code is 'H-Household' and the tax year is 1994 or later, the sum of this field and the Social Security Tips field must be equal to or greater than the annual Household minimum for the tax year being reported. Otherwise, reports zeros. The sum of this field and the Social Security Tips field should not exceed the annual maximum Social Security wage base for the tax year being reported. No negative amounts. Right justify and zero fill. Derived from the ‘W2-SSN-WAGE’ (seq 3020) IDFDV Field Identifier. |
221-231 | Social Security Tax Withheld | Zero fill if the Employment Code reported in position 219 of the preceeding RE (Employer_ Record is 'Q-MGQE' or 'X-Railroad'. If the Employement Code is not 'Q-MGQE' or 'X-Railroad' and the amount in this field is greater than zero, then the Social Security Wages field and/or the Social Security Tips field must be greater than zero. No negative amounts. Right justify and zero fill. Derived from the ‘W2-SSN-TAX’ (seq 3030) IDFDV Field Identifier. |
232-242 | Medicare Wages and Tips | Zero fill if the Employment Code reported in position 219 of the preceding RE (Employer) Record is 'X-Railroad'. If Employment Code is 'H-Household' and the tax year is 1994 or later, this field must be equal to or greater than the annual Household minimum for the tax year being reported. Otherwise, fill with zeros. No negative amounts. Right justify and zero fill. Derived from the ‘W2-MEDI-WAGE’ (seq 3040) IDFDV Field Identifier. |
243-253 | Medicare Tax Withheld | Zero fill if the Employment Code reported in position 219 of the preceding RE (Employer) Record is 'X-Railroad'. No negative amounts. Right justify and zero fill. Derived from the ‘W2-MEDI-TAX’ (seq 3050) IDFDV Field Identifier. |
254-264 | Social Security Tips | Zero fill if the Employment Code reported in position 219 of the preceding RE (Employer) Record is 'Q-MGQE' or 'X-Railroad'. The sum of this field and the Social Security Wages field should not exceed the annual maximum Social Security wage base for the tax year being reported. Otherwise, reports zeros. If Employment Code is 'H-Household' and the tax year is 1994 or later, the sum of this field and the Social Security Wages field must be equal to or greater than the annual Household minimum for the tax year being reported. Otherwise, report zeros. No negative amounts. Right justify and zero fill. Derived from the ‘W2-SSN-TIP’ (seq 3060) IDFDV Field Identifier. |
265-275 | Blank | Fill with blanks. Reserved for SSA use. |
276-286 | Dependent Care Benefits | No negative amounts. Right justify and zero fill. Derived from the ‘W2-DEP-CARE’ (seq 3090) IDFDV Field Identifier. Does not apply to Puerto Rico, Virgin Islands, American Samoa, Guam or Northern Mariana Islands employees. |
287-297 | Deferred Compensation Contributions to Section 401(k) (Code D) | No negative amounts. Right justify and zero fill. Derived from the ‘W2-CODE-D’ (seq 4030) IDFDV Field Identifier. Does not apply to Puerto Rico employees. |
298-308 | Deferred Compensation Contributions to Section 403(b) (Code E) | No negative amounts. Right justify and zero fill. Derived from the ‘W2-CODE-E’ (seq 4040) IDFDV Field Identifier. Does not apply to Puerto Rico employees. |
309-319 | Deferred Compensation Contributions to Section 408(k)(6) (Code F) | No negative amounts. Right justify and zero fill. Derived from the ‘W2-CODE-F’ (seq 4050) IDFDV Field Identifier. Does not apply to Puerto Rico employees. |
320-330 | Deferred Compensation Contributions to Section 457(b) (Code G) | No negative amounts. Right justify and zero fill. Derived from the ‘W2-CODE-G’ (seq 4060) IDFDV Field Identifier. Does not apply to Puerto Rico employees. |
331-341 | Deferred Compensation Contributions to Section 501(c)(18)(D) (Code H) | No negative amounts. Right justify and zero fill. Derived from the ‘W2-CODE-H’ (seq 4070) IDFDV Field Identifier. Does not apply to Puerto Rico employees. |
342-352 | Blank | Fill with blanks. Reserved for SSA use. |
353-363 | Nonqualified Plan Section 457 Distributions or Contributions | No negative amounts. Right justify and zero fill. Derived from the ‘W2-NQUAL-457’ (seq 3102) IDFDV Field Identifier. Does not apply to Puerto Rico employees. |
364-374 | Employer Contributions to a Health Savings Account (Code W) | No negative amounts. Right justify and zero fill. Derived from the ‘W2-CODE-W’ (seq 4190) IDFDV Field Identifier. Does not apply to Puerto Rico or Northern Mariana Islands employees. |
375-385 | Nonqualified Plan Not Section 457 Distributions or Contributions | No negative amounts. Right justify and zero fill. Derived from the ‘W2-NQUAL-N457’ (seq 3104) IDFDV Field Identifier. Does not apply to Puerto Rico employees. |
386-396 | Nontaxable Combat Pay (Code Q) | No negative amounts. Right justify and zero fill. Does not apply to Puerto Rico or Northern Mariana Islands employees. |
397-407 | Blank | Fill with blanks. Reserved for SSA use. |
408-418 | Employer Cost of Premiums for Group Term Life Insurance Over $50,000 (Code C) | No negative amounts. Right justify and zero fill. Derived from the ‘W2-CODE-C’ (seq 4020) IDFDV Field Identifier. Does not apply to Puerto Rico employees. |
419-429 | Income from the Exercise of Non-Statutory Stock Options (Code V) | No negative amounts. Right justify and zero fill. Derived from the ‘W2-CODE-V’ (seq 4180) IDFDV Field Identifier. Does not apply to Puerto Rico employees. |
430-440 | Deferrals Under a Section 409A Non-Qualified Deferred Compensation Plan (Code Y) | No negative amounts. Right justify and zero fill. Does not apply to Puerto Rico or Northern Mariana Islands employees. |
441-451 | Designated Roth Contributions to a Section 401 (k) Plan (Code AA) | No negative amounts. Right justify and zero fill. Does not apply to Puerto Rico employees. |
452-462 | Designated Roth Contributions to a Section 403 (b) Salary Reduction Agreement (Code BB) | No negative amounts. Right justify and zero fill. Does not apply to Puerto Rico employees. |
463-473 | Cost of Employer-Sponsored Health Coverage (Code DD) | No negative amounts. Right justify and zero fill. Does not apply to Puerto Rico or Northern Mariana Islands employees. |
474-484 | Permitted Benefits Under a Qualified Small Employer Health Reimbursement Arrangement (Code FF) | No negative amounts. Right justify and zero fill. |
485 | Blank | Fill with blanks. Reserved for SSA use. |
486 | Statutory Employee Indicator | Enter "1" for statutory employee. Otherwise, enter "0" (zero). Derived from the ‘W2-STAT-EE’ (seq 6000) IDFDV Field Identifier. |
487 | Blank | Fill with blanks. Reserved for SSA use. |
488 | Retirement Plan Indicator | Enter "1" for a retirement plan. Otherwise, enter "0" (zero). Derived from the ‘W2-RETIRE-PLAN’ (seq 6020) IDFDV Field Identifier. |
489 | Third-Party Sick Pay Indicator | Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero). Derived from the ‘W2-3PARTY-SICK’ (seq 6060) IDFDV Field Identifier. |
490-512 | Blank | Fill with blanks. Reserved for SSA use. |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RS" |
3-4 | State Code | Enter the appropriate FIPS postal numeric code. Pennsylvania numeric code is "42". Derived from the State being reported. |
5-9 | Taxing Entity Code | Defined by State/local agency. |
10-18 | Social Security Number | Enter the employee's SSN. If no SSN is available, enter zeros. Derived from the ‘W2-EE-SSN’ IDFDV Field Identifier. |
19-33 | Employee First Name | Enter the employee's first name, as shown on the SSN card. Left justify and fill with blanks. Derived from the ‘W2-EE-FIRST-NAME’ IDFDV Field Identifier. |
34-48 | Employee Middle Name or Initial | If applicable, enter the employee's middle name or initial, as shown on the SSN card. Left justify and fill with blanks. Otherwise, fill with blanks. Derived from the ‘W2-EE-MIDDLE’ IDFDV Field Identifier. |
49-68 | Employee Last Name | Enter the employee's last name, as shown on the SSN card. Left justify and fill with blanks. Derived from the ‘W2-EE-LAST-NAME’ IDFDV Field Identifier. |
69-72 | Employee Suffix | If applicable, enter the employee's alphabetic suffix. Left justify and fill with blanks. Otherwise, fill with blanks. Derived from the ‘W2-EE-SUFFIX’ IDFDV Field Identifier. |
73-94 | Employee Location Address | Enter the employee's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. Derived from the ‘W2-EE-LOCN-ADDR’ IDFDV Field Identifier. |
95-116 | Employee Delivery Address | Enter the employee's delivery address. Left justify and fill with blanks. Derived from the ‘W2-EE-DELIV-ADDR’ IDFDV Field Identifier. |
117-138 | Employee City | Enter the employee's city. Left justify and fill with blanks. Derived from the 'W2-EE-CITY’ IDFDV Field Identifier. |
139-140 | Employee State Abbreviation | Enter the employee's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks. Derived from the ‘W2-EE-STATE’ IDFDV Field Identifier. |
141-145 | Employee ZIP Code | Enter the employee's ZIP Code. For a foreign address, fill with blanks. Derived from the ‘W2-EE-ZIP’ IDFDV Field Identifier. |
146-149 | Employee ZIP Code Extension | Enter the employee's four-digit extension of the ZIP code. If not applicable, fill with blanks. Derived from the ‘W2-EE-ZIP-EXT’ IDFDV Field Identifier. |
150-154 | Blank | Fill with blanks. Reserved for SSA use. |
155-177 | Foreign State/Province | If applicable, enter the employee's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
178-192 | Foreign Postal Code | If applicable, enter the employee's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. |
193-194 | Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
195-196 | Optional Code | Defined by State/local agency. Applies to unemployment reporting. |
197-202 | Reporting Period | Enter the last month and four-digit year for the calendar quarter that this report applies. Applies to unemployment reporting. |
203-213 | State Quarterly Unemployment Insurance Total Wages | Right justify and zero fill. Applies to unemployment reporting. |
214-224 | State Quarterly Unemployment Insurance Total Taxable Wages | Right justify and zero fill. Applies to unemployment reporting. |
225-226 | Number of Weeks Worked | Defined by State/local agency. Applies to unemployment reporting. |
227-234 | Date First Employed | Enter the month, day and four-digit year. Applies to unemployment reporting. |
235-242 | Date of Separation | Enter the month, day and four-digit year. Applies to unemployment reporting. |
243-247 | Blank | Fill with blanks. Reserved for SSA use. |
248-267 | State Employer Account Number | Enter the State's Employer Account Number. Applies to unemployment reporting. |
268-273 | Blank | Fill with blanks. Reserved for SSA use. |
274-275 | State code | Enter the appropriate numeric FIPS code. Derived from the State being reported Pennsylvania is code "42". Applies to income tax reporting. |
276-286 | PA State Taxable Wages | Right justify and zero fill. Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ IDFDV Field Identifiers. Applies to income tax reporting. |
287-297 | PA State Income Tax Withheld | Right justify and zero fill. Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ IDFDV Field Identifiers. Applies to income tax reporting. |
298-307 | Other State Data | Defined by State/local agency. Applies to income tax reporting. |
308 | Tax Type Code | Enter the appropriate code for entries in fields 309-330: * C = City Income Tac * D = County Income Tax * E = School District Income Tax * F = Other Income Tax. Applies to income tax reporting. |
309-319 | Local Taxable Wages | To be defined by State/local agency. Applies to income tax reporting. |
320-330 | Local Income Tax Withheld | To be defined by State/local agency. Applies to income tax reporting. |
331-337 | State Control Number | Optional. Applies to income tax reporting. |
338-412 | Supplemental Data 1 | To be defined by user. |
413-487 | Supplemental Data 2 | To be defined by user. |
488-512 | Blank | Fill with blanks. Reserved for SSA use. |
RPYEU Report Parameters
Annual Form Code | Use the current annual form code, HL$US-W2-YYYY, provided by High Line. The Variables must be entered on this form code for specific use in the installation. |
Quarterly Form Code | Must be defined in order to produce the UI file in the ICESA format. |
Period Type | Select Quarter |
Period End Date | Enter the quarter end date, such as 30-Jun-YYYY |
Media Format | State SUI File Format |
Directory Name | Must be defined or an output file will not be generated. |
Media File Name | Must be defined or an output file will not be generated. |
Select State | Pennsylvania, USA |
Column | Description | Source |
---|---|---|
1-1 | Record Identifier | Constant ‘A’ |
2-5 | Payment Year | Enter the year this report is being prepared for. Derived from the user defined FROM-TO period, converted to YYYY |
6-14 | Transmitter’s Federal Identification Number | Enter the transmitter's FEIN. Only numeric characters. Omit hyphens, prefixes and suffixes. Derived from the ‘TRAN EIN’ (seq 1010) IDFDV Field Identifier. |
15-18 | Taxing Entity Code | Constant ‘UTAX’ |
19-23 | Blank | Fill with blanks. |
24-73 | Transmitter Name | Enter the name of the organization submitting the file. Derived from the ‘TRAN NAME’ (seq 1030) IDFDV Field Identifier. |
74-113 | Transmitter Street Address | Enter the street address of the organization submitting the file. Derived from the ‘TRAN ADDRESS’ (seq 1040) IDFDV Field Identifier. |
114-138 | Transmitter City | Enter the City of the organization submitting the file. Derived from the ‘TRAN CITY’ (seq 1050) IDFDV Field Identifier. |
139-140 | Transmitter State | Enter the standard two-character FIPS postal abbreviation of the organization submitting the file. Derived from the ‘TRAN STATE’ (seq 1060) IDFDV Field Identifier. |
141-153 | Report Type | Enter 'ORIGINAL' or 'AMENDED' |
154-158 | Transmitter ZIP Code | Enter blanks |
159-163 | Transmitter ZIP Code Extension | Enter blanks |
164-193 | Transmitter Contact Title | Enter the title of the individual from the transmitter's organization that is responsible for the accuracy and completness of the file. Derived from the ‘TRAN CONTACT’ (seq 1090) IDFDV Field Identifier. |
194-203 | Transmitter Contact Telephone Number | Enter the telephone number where the transmitter's contact can be contacted. Derived from the ‘TRAN CONTACT PHONE’(seq 1100) IDFDV Field Identifier. |
204-207 | Telephone Extension | Enter the telephone extension for the transmitter's contact telephone number. Derived from the ‘TRAN CONTACT EXTN’ (seq 1110) IDFDV Field Identifier. |
208-213 PA | Transmitter Authorization Number | Enter blanks. |
214-248 PA | Not Required | |
249-275 PA | Transmitter Contact Person | Enter the name of the individual from the transmitter's organization that is responsible for the accuracy and completness of the file. Derived from IDFDV Field Identifier: ‘TRAN CONTACT’ (seq 1090) |
Column | Description | Source |
---|---|---|
1-1 | Record Identifier | Constant ‘B’ |
2-5 | Payment Year | Enter the year this report is being prepared for |
6-14 | Transmitter’s Federal EIN | Enter only numeric characters. Derived from the BASIC EIN (seq 2010) IDFDV Field Identifier. |
15-22 | Computer | Enter the manufacturer’s name. Derived from the ‘BASIC COMPUTER’ (seq 2020) IDFDV Field Identifier. |
23-24 | Internal Label | Enter ‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette. Derived from the ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters) IDFDV Field Identifier. |
25-25 | Blank | Enter blanks |
26-27 | Density | Enter ‘16’, ‘62’, ‘38’, or blank for diskette. Derived from the ‘BASIC DENSITY’ (seq 2110) IDFDV Field Identifier. |
28-30 | Recording Code (Character Set) | Enter “EBC’, or ‘ASC’. Always ‘ASC’ for diskette. Derived from the ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters) IDFDV Field Identifier. |
31-32 | Number of Tracks | Enter ‘09’, or ‘18’, or blanks for diskette. Derived from the ‘BASIC RECORDING MODE’ (seq 2120, fourth and fifth character) IDFDV Field Identifier. |
33-34 | Blocking Factor | Enter the blocking factor of the file. Not to exceed 85. Enter blanks for diskette. Derived from the ‘BLOCKING FACTOR’ (seq 3050) IDFDV Field Identifier. |
35-38 | Taxing Entity Code | Constant ‘UTAX’ |
39-96 | Blank | Enter blanks |
97-146 PA | Individual Name | Enter Blanks |
147-190 | Organization Name | Enter the name of the organization who the media should be returned to. Derived from the ‘BASIC NAME’ (seq 2040) IDFDV Field Identifier. |
191-225 | Street Address | Enter the street address of the organization who the media should be returned to. Derived from the ‘BASIC ADDRESS’ (seq 2050) IDFDV Field Identifier. |
226-245 | City | Enter the City of the organization who the media should be returned to. Derived from the ‘BASIC CITY’ (seq 2060) IDFDV Field Identifier. |
246-247 | State | Enter the standard two-character FIPS postal abbreviation. Derived from the ‘BASIC STATE’ (seq 2070) IDFDV Field Identifier. |
248-252 | Blank | Enter blanks |
253-257 | ZIP Code | Enter a valid ZIP code. Derived from the ‘BASIC ZIP CODE’ (seq 2090) IDFDV Field Identifier. |
258-262 | ZIP Code extension | Enter the four-digit extension of ZIP code, including the hyphen, in position 258. Derived from the ‘BASIC ZIP EXTN’ (seq 2080) IDFDV Field Identifier. Clients must include the hyphen (‘-‘) when defining the IDFDV Seq 2080 |
263-275 | Blank | Enter blanks |
Column | Description | Source |
---|---|---|
1-1 | Record Identifier | Constant ‘E’ |
2-5 | Reporting Year | Enter the year the report is being prepared for |
6-14 | Federal Identification Number (FEIN) | Enter the tranmitter's FEIN. Only numeric characters. Omit hyphens, prefixes and suffixes. |
15-23 | Blank | Enter blanks |
24-73 | Employer Name | Enter the first 50 positions of the employer’s name, exactly as registered with the state UI agency. Derived from the Entity. |
74-113 | Employer Street Address | Enter the street address of the employer's mailing address. Derived from the Entity Location. |
114-138 | Employer City | Enter the City of the employer's mailing address. Derived from the Entity Location |
139-140 | Employer State | Enter the appropriate FIPS postal numeric code. Pennsylvania numeric code is "42". Derived from the Entity Location |
141-166 | Blank | Enter blanks |
167-170 | Taxing Entity Code | Constant ‘UTAX’ |
171-172 | State Code | Enter the appropriate FIPS postal numeric code. Pennsylvania numeric code is "42". |
173-181 | State Unemployment Compensation Account Number | Enter the UC employer account number, without spaces or hyphens, no R or M indicators and no check digits. Do not drop the leading zero, if applicable. Left justify and right fill with spaces. Derived from the IDGV State SUI Registration. |
182-187 | Blank | Enter blanks |
188-189 | Reporting Period | Enter the last month of the calendar quarter the report applies to. Such as: 03, 06, 09, or 12 |
190-190 | No Workers/No Wages | Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ employee records. Enter ‘1’ to indicate that the E record will be followed by ‘S’ employee records. |
191-275 PA | Not required | Enter blanks |
Column | Description | Source |
---|---|---|
1-1 | Record Identifier | Constant ‘S’ |
2-10 | Social Security Number | Enter the employee’s full nine-digit SSN. Do not drop the leading zeros. If not known, enter blanks. |
11-30 | Employee Last Name | Enter the employee's last name. |
31-42 | Employee First Name | Enter the employee's first name. |
43-43 | Employee Middle Initial | Enter the employee's middle initial. Leave blank if no middle initial |
44-45 | State Code | Enter the appropriate FIPS postal numeric code. Pennsylvania numeric code is "42". |
46-49 PA | Reporting Quarter and Year | Enter the last month and year for the calendar quarter that this wage report applies to (in MMYY format). |
50-63 PA | State QTR Total Gross Wages | Enter zeros |
64-77 | State QTR Unemployment Compensation Total Wages | Enter the quarterly gross wages paid. Include all tip income. Derived from the 7200 IDFDV Field Identifier. |
78-91 | State QTR Unemployment Compensation Excess Wages | Enter zeros |
92-105 | State QTR Unemployment Compensation Taxable Wages | Enter quarterly taxable wages. |
106-120 | Quarterly State disability Insurance Taxable Wages | Enter zeros |
121-129 | State QTR Tip Wages | Enter zeros |
130-131 | Number of Weeks Worked | Enter the number of weeks in the reporting period in which $116 or more was earned, regardless of when paid. Valid values are 0 through 14 only. Derived from the 3080 IDFDV Field Identifier. This can either be defined as a constant, or be picked up from a pay component that is previously populated by a UserCalc. If left null, the the system will compute the value. |
132-134 | Number of Hours Worked | Enter blanks |
135-138 | Date First Employed | Enter blanks |
139-142 | Date of Separation | Enter blanks |
143-146 | Taxing Entity Code | Constant ‘UTAX’. |
147-155 | State Unemployment Compensation Account Number | Enter the UC employer account number, without spaces or hyphens, no R or M indicators and no check digits. Do not drop the leading zero, if applicable. Left justify and right fill with spaces. Derived from the SUI Registration Number defined on IDGV. |
156-161 | Blank | Enter blanks |
162-275 PA | Not required |
Column | Description | Source |
---|---|---|
1 | Record Identifier | Constant ‘T’ |
2-8 | Total Number of Employees | Enter the total number of ‘S’ records reported since the last ‘E’ record |
9-12 | Taxing Entity Code | Constant ‘UTAX’ |
13-26 PA | Not required | Enter zeros |
27-40 | State QTR Unemployment Compensation Total Wages for Employer | Enter the quarterly gross wages subject to State unemployment tax. Include all tip income. The total of this field on all ‘S’ records since the last ‘E’ record for original file. |
41-54 PA | Not required | Enter zeros |
55-68 | State QTR Unemployment Compensation Taxable Wages for Employer | Enter quarterly taxable wages subject to Unemployment taxes. |
69-81 | Not required | Enter zeros |
82-87 | Not required | Enter blanks |
88-144 | Not required | Enter zeros |
145-148 | Not required | Enter blanks |
149-159 | Employer Contribution Amount | Enter employer contributions due |
160-163 PA | Not required | Enter blanks |
164-174 | QTR Employee Withholding Amount | Enter employee withholding due |
175-226 PA | Not required | Enter zeros |
227-233 | Month 1 Employment for Employer | Original Report Type - Enter blanks. Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 1st month of the reporting period. |
234-240 | Month 2 Employment for Employer | Original Report Type - Enter blanks. Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 2nd month of the reporting period. |
241-247 | Month 3 Employment for Employer | Original Report Type - Enter blanks. Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 3rd month of the reporting period. |
248-275 | Not required | Enter blanks |
Column | Description | Source |
---|---|---|
1 | Record Identifier | Constant ‘F’ |
2-11 | Total Number of Employees in File | Enter the total number of ‘S’ records in the entire file |
12-21 | Total Number of Employers in File | Enter the total number of ‘E’ records in the entire file |
22-25 | Taxing Entity Code | Constant ‘UTAX’ |
26-115 PA | Not required | Enter zeros |
116-275 | Not required | Enter blanks |
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