Tax Reporting - OH
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Ohio Annual and Quarterly Reporting#

What's New for Tax Year 2011#

There are no noted file format changes in wage reporting for tax year 2011.

The following changes have been noted for reporting W2 wages to the Federal Government:

Set Up#

This document contains abbreviated set up requirement for the state of Ohio only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

RPYEU needs to be run twice to generate a State Magnetic Media file for State of Ohio and RPYEU then needs to be run again to generate the city file for Ohio Cities. After the Ohio State Magnetic media file has generated the Ohio City File, if the State Earnings and Taxes are to be included in the Ohio City File, the following must be changed:

IDGV - State SUI Registration#

IDGV - School Registration#

‘W2 STATE MEDIA FILING’Must be ‘02’ to generate school district tax in Ohio State File
‘W2 TAX TYPE CODE’Must enter ‘E’ for School district tax
‘W2 TAXING ENTITY’Enter Ohio School district number assigned by Ohio

The Ohio EFW2 file format requires length of 7 and right justify, please enter in format of:‘bbb2309’ where b is one space

IDFDV – School Set Up#

If there is applicable school district tax, the ‘Field Variable’ column in IDFDV must be set up appropriately. Note: The following example shows the elements ‘W2-SCHL-WAGE’ and ‘W2-SCHL-TAX’ being used to populate Box 14, all other columns are pre-defined in IDFD and may not be altered in the IDFDV screen.

SeqIdentifierDescriptionLevelO/R PromptField SourceField Variable
6500W2-SCHL-WAGESchool Taxable WagesSchool District14-SCHOOL WAGEElementW2-SCHL-WAGE
6510W2-SCHL-TAXSchool TaxSchool District14-SCHOOL TAXElementW2-SCHL-TAX

IDGV - Local Registration#

IDFDV – City Tax Set Up#

If City tax is applicable, the ‘Field Variable’ column in IDFDV must be set up as appropriate. Note that all other columns are pre-defined in IDFD and may not be altered in the IDFDV screen.

SeqIdentifierDescriptionLevelO/R PromptField SourceField Variable
8500W2-CITY-NAMECity NameLocal20-CITY NAMEDB columnDTX.JURISDICTION_NAME
8510W2-CI-WAGE-HOMELocal Wage, Home cityLocal18-HOME CITY WAGEElementW2-CI-WAGE-RES
8520W2-CI-WAGE-WORKLocal Wage, Work cityLocal18-WORK CITY WAGEElementW2-CI-WAGE-WORK
8530W2-CI-TAX-HOMELocal Tax, Home cityLocal19-HOME CITY TAXElementW2-CI-TAX-RES
8540W2-CI-TAX-WORKLocal Tax, Work cityLocal19-WORK CITY TAXElementW2-CI-TAX-WORK

State File Procedures#

State File Procedures#

“SCHL 02309 WAGE”
“ 3844.28”
“SCHL 02309 TAX”
“ 38.07”

Annual W2 Wage Reporting - EFW2 File Format#

RPYEU must be run and the following selected to generate Ohio state file information:
Report List Filters, Select State:Ohio, USA
Parameters, Annual Form Code:(example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type:Year
Parameters, Period End Date:Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format:State File Format

The Directory and Media File Name parameters must be populated or an output file will not be produced.

State Media Magnetic Media Reporting - EFW2 File Format#

Record name
Code RA - Transmitter Record (same as Federal record)

Ohio City (Cleveland) File Procedures#

City Magnetic Media Reporting - EFW2 File Format#

Record name: Code RA - Transmitter Record

What's New for Quarterly UI Wage Reporting for Tax Year 2011

Record Code A, positions 144-153Employer SEAN-Enter the 10 digit State Employer Account Number if the transmitter is an Ohio employer.
Record Code A, positions 266-275Third Party Administration ID – Enter the 10 digit TPA ID if the transmitter has been assigned a number from the Unemployment Compensation.
Record Code E, position 15Out of State Wages – Enter ‘Y’ if the employer paid wages to any of the same employees for work in another state and reported the wages to the other state for UI.
Record Code E, positions 173-177Filler
Record Code E, positions 178-187State Employer Account Number – Enter the 10 digit Ohio Employer Account Number.
Record Code T, positions 55-68Ohio Taxable Wages. If position 15 of the E record = Y (Out of State Wages) for this or prior quarter in this calendar year, enter Total Ohio taxable wages for employer.
Record Code T, positions 186-198Payment Allocation Amount.
Record Code F, positions 140-148Routing Number, enter the routing number of the bank account.
Record Code F, positions 153-169Bank Account Number.
Record Code F, positions 170-181Total Amount Paid – Enter the sum of allocation for all employers.
Record Code F, position 182Account Type – Enter 1 for Savings, 2 for Personal Checking, 3 for Corporate Checking.
Record Code F, position 183-175Name on bank account.

Quarterly UI Wage Reporting - ICESA Format#

RPYEU must be run and the following selected to generate Ohio Quarterly UI Wage Reporting:
Media Format:State SUI File Format
Select State:Ohio, USA

State Quarterly UI Wage Magnetic Media Reporting – ICESA Format#

ICESA for the State of Ohio#


Notes#

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