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US W2 ANNUAL AND QUARTERLY PROCESSING - NEVADA#

What's New in Wage Reporting for Tax Year 2011#

• There are no noted file format changes in state UI wage reporting for tax year 2011.
• The state of Nevada has no state income tax.

Set Up#

IDGV - State Registration#

• The IDGV Definition tab must be set up for 'State Registration' for State/Province: Nevada.
• The IDGV Variables tab must be set up for 'State Registration' for State/Province: Nevada.
• 'W2 STATE MEDIA FILING' - Must be ‘02’ to generate NV State magnetic media file for NV State only

State File Procedures #

• Nevada does not have state personal income tax.
• The Nevada Department of Labor now accepts filing of UI quarterly wages via magnetic media using the EFW2 format only for all employers.

RPYEU needs to be run twice to generate Quarterly UI Wage Reporting for the state of Nevada:

• You must select state NEVADA in the ‘Report List Filters’.
• Annual Form Code’ – use the standard supplied form code HL$US-W2-2012. You will have to enter The ‘Variables’ will need to be entered into this Form Code for specific use in the installation.
• The ‘Quarterly Form Code’ must be left blank in order to produce UI wage file in EFW2 format- Period Type: Quarter.
• Period End Date: Enter the quarter end date, i.e. 30-Jun-2011.
• Media File Format: State SUI File Format.
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

State UI Wage Magnetic Media Reporting – EFW2 Format#

Record Name: Code RA - Transmitter Record #

Column	Description	Source
1-2	Record Identifier	Constant "RA"
3-11	Submitter’s Employer ID number (EIN) Numeric only	Derived from IDFDV Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
12-216 NV	Not Required
217-273	Submitter Name	Derived from IDFDV Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
274-295	Submitter Location Address	Derived from IDFDV Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
296-317	Submitter Delivery Address	Derived from IDFDV Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
318-339	Submitter City	Derived from IDFDV Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
340-341	Submitter State Abbreviation	Derived from IDFDV Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
342-346	Submitter ZIP Code	Derived from IDFDV Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
347-350	Submitter ZIP Code Extension	Derived from IDFDV Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
351-355 NV	Blanks Not required
356-378	Submitter Foreign State/Province	Derived from IDFDV Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
379-393	Submitter Foreign Postal Code	Derived from IDFDV Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
394-395	Submitter Country Code	Derived from IDFDV Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
396-422	Contact Name	Derived from IDFDV Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
423-437	Contact Phone Number	Derived from IDFDV Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
438-442	Contact Phone Extension	Derived from IDFDV Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
443-445 NV	Blanks Not required
446-485	Contact E-mail	Derived from IDFDV Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
486-488 NV	Blanks Not required
489-498	Contact FAX	Derived from IDFDV Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
499-499	Preferred Method of Problem Notification Code Not Required
500-500	Preparer Code	Derived from IDFDV Field Identifier: ‘SUB-PREPARER’ (seq 1310)
501-512 NV	Not Required

Record Name: Code RE - Employer Record#

Column	Description	Source
1-2	Record Identifier	Constant "RE"
3-25 NV	Not Required
26	Terminating Business Indicator	Derived from IDFDV Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
27-39 NV	Not Required
40-96	Employer Name	Derived from IDFDV Field Identifier: ‘W2-ER-NAME’ (seq 2010)
97-118	Employer Location Address	Derived from IDFDV Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
119-140	Employer Delivery Address	Derived from IDFDV Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
141-162	Employer City	Derived from IDFDV Field Identifier: ‘W2-ER-CITY’ (seq 2040)
163-164	Employer State Abbreviation	Derived from IDFDV Field Identifier: ‘W2-ER-STATE’ (seq 2050)
165-169	Employer ZIP Code	Derived from IDFDV Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
170-173	Employer ZIP Code Extension	Derived from IDFDV Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
174-178 NV	Not Required
179-201	Employer Foreign State/Province	Derived from IDFDV Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
202-216	Employer Foreign Postal Code	Derived from IDFDV Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
217-218	Employer Country Code	Derived from IDFDV Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
219-512 NV	Not Required

Record Name: Code RS - State Wage Record#

Column	Description	Source
1-2	Record Identifier	Constant "RS"
3-4	State Code Appropriate FIPS postal numeric code	Derived from the State being reported, from IDFDV sequence 7000 e.g. Nevada is code "32"
5-8	Taxing Entity Code	Constant ‘WAGE’
9-9	Blank
10-18	Social Security Number	Derived from IDFDV Field Identifier: ‘W2-EE-SSN’ (seq 2500) If an invalid SSN is encountered, this field is entered with zeroes
19-33	Employee First Name	Derived from IDFDV Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
34-48	Employee Middle Name or Initial	Derived from IDFDV Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
49-68	Employee Last Name	Derived from IDFDV Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
69-72	Employee Suffix	Derived from IDFDV Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
73-196 NV	Not Required
197-202	Reporting Period MMCCYY	From user specified Period End Date converted to MMCCYY for the quarter e.g. Period End Date = ‘31-Dec-2007’, then reporting period is ‘122007’
203-213	State Quarterly Unemployment Insurance Total Wages	Derived from IDFDV Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ Note that the IDFDV Identifier ‘W2-SUI-WAGE-ER’ is not used to report this field because the value of Identifier ‘W2-SUI-WAGE-ER’ may already been capped by Vertex during the US Tax calculation in UPCALC and therefore for employees who exceed the maximum wage base, this Identifier will contain no SUI Insurance wages. RPYEU will then be using the State Taxable wages from Identifier ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ that are related to the employee Home GEO and Work GEO code to report SUI Total Wages
214-247 NV	Not Required
248-267	State Employer Account Number	Derived from IDFDV Field Identifier: ‘W2-STATE-REGIST’ for the reporting state When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from IDGV for the SUI Registration of the state
268-337 NV	Not Required
338-346 NV	Quarterly Tip Wages State Specific Data If not used, enter blanks
347-350 NV	Hours Paid Optional, not currently required
347-512 NV	Zip Code of Work Site Optional, not currently required
347-512 NV	Not Required

Record Name: Code RS – State Summary Record (Nevada only)#

Column	Description	Source
1-2 NV	Record Identifier	Constant ‘RS’
3-4 NV	State FIPS Code Nevada = ‘32’
5-8 NV	State Record Type	Constant ‘SUMM‘
9-10 NV	Blank
11-19 NV	Federal Tax ID Number State Registration Number stored in IDGV
20-20 NV	Blank
21-29 NV	State Employer Account Number	Derived from IDFDV Field Identifier: ‘W2-STATE-REGIST’ for the reporting state When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from IDGV for the SUI Registration of the state
30-30 NV	Blank
31-36 NV	Reporting Period (MMCCYY)	From user specified Period End Date converted to MMCCYY for the quarter e.g. Period End Date = ‘31-Dec-2008’, then reporting period is ‘122008’
37-37 NV	Blank
38-44 NV	Number of RS Wage Records Total number of code "RS" wage records reported since last code "RE" record
45-45 NV	Blank
46-59 NV	Total Wages, Tips and Other Compensation this Quarter Total of all code ‘RS’ wage records since last ‘RE’ record
60-60 NV	Blank
61-74 NV	Non-Taxable Wages Wages in excess of the Taxable wages portion paid during this quarter Total of all code ‘RS’ wage records since last ‘RE’ record
75-75 NV	Blank
76-89 NV	Taxable Wages Paid This Quarter Total of all code ‘RS’ wage records since last ‘RE’ record
90-103 NV	Blank
104-110 NV	Month-1 Employment for Employer Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month. Total of all ‘S’ records after the last ‘E’ record
111-111 NV	Blank
112-118 NV	Month-2 Employment Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month Total of all ‘S’ records after the last ‘E’ record
119-119 NV	Blank
120-126 NV	Month-3 Employment Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month Total of all ‘S’ records after the last ‘E’ record
127-127 NV	Blank
128-128 NV	No Workers/No Wages Indicator Enter a ‘Y’ if there were no workers/wages for the quarter being reported, otherwise leave blank
129-512 NV	Not Required

Record Name: Code RF - Final Record#

Column	Description	Source
1-2	Record Identifier	Constant "RF"
3-512 NV	Blanks Not required

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Notes#

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