Tax Reporting - NV

US W2 ANNUAL AND QUARTERLY PROCESSING - NEVADA#

Set Up#

IDGV - State Registration#

State File Procedures #

RPYEU needs to be run twice to generate Quarterly UI Wage Reporting for the state of Nevada:

State UI Wage Magnetic Media Reporting – EFW2 Format#

Record Name: Code RA - Transmitter Record #

ColumnDescriptionSource
1-2Record IdentifierConstant "RA"
3-11Submitter’s Employer ID number (EIN)Numeric only

Derived from IDFDV Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
12-216 NVNot Required
217-273Submitter NameDerived from IDFDV Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
274-295Submitter Location AddressDerived from IDFDV Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
296-317Submitter Delivery AddressDerived from IDFDV Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
318-339Submitter CityDerived from IDFDV Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
340-341Submitter State AbbreviationDerived from IDFDV Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
342-346Submitter ZIP CodeDerived from IDFDV Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
347-350Submitter ZIP Code ExtensionDerived from IDFDV Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
351-355 NVBlanksNot required
356-378Submitter Foreign State/ProvinceDerived from IDFDV Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
379-393Submitter Foreign Postal CodeDerived from IDFDV Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
394-395Submitter Country CodeDerived from IDFDV Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
396-422Contact NameDerived from IDFDV Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
423-437Contact Phone NumberDerived from IDFDV Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
438-442Contact Phone ExtensionDerived from IDFDV Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
443-445 NVBlanksNot required
446-485Contact E-mailDerived from IDFDV Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
486-488 NVBlanksNot required
489-498Contact FAXDerived from IDFDV Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
499-499Filler
500-500Preparer CodeDerived from IDFDV Field Identifier: ‘SUB-PREPARER’ (seq 1310)
501-512 NVNot Required

Record Name: Code RE - Employer Record#

ColumnDescriptionSource
1-2Record IdentifierConstant "RE"
3-25 NVNot Required
26Terminating Business IndicatorDerived from IDFDV Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
27-39 NVNot Required
40-96Employer NameDerived from IDFDV Field Identifier: ‘W2-ER-NAME’ (seq 2010)
97-118Employer Location AddressDerived from IDFDV Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
119-140Employer Delivery AddressDerived from IDFDV Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
141-162Employer CityDerived from IDFDV Field Identifier: ‘W2-ER-CITY’ (seq 2040)
163-164Employer State AbbreviationDerived from IDFDV Field Identifier: ‘W2-ER-STATE’ (seq 2050)
165-169Employer ZIP CodeDerived from IDFDV Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
170-173Employer ZIP Code ExtensionDerived from IDFDV Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
174-178 NVNot Required
179-201Employer Foreign State/ProvinceDerived from IDFDV Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
202-216Employer Foreign Postal CodeDerived from IDFDV Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
217-218Employer Country CodeDerived from IDFDV Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
219-512 NVNot Required

Record Name: Code RS - State Wage Record#

ColumnDescriptionSource
1-2Record IdentifierConstant "RS"
3-4State CodeAppropriate FIPS postal numeric code

Derived from the State being reported, from IDFDV sequence 7000

e.g. Nevada is code "32"
5-8Taxing Entity CodeConstant ‘WAGE’
9-9Blank
10-18Social Security NumberDerived from IDFDV Field Identifier: ‘W2-EE-SSN’ (seq 2500)

If an invalid SSN is encountered, this field is entered with zeroes
19-33Employee First NameDerived from IDFDV Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
34-48Employee Middle Name or InitialDerived from IDFDV Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
49-68Employee Last NameDerived from IDFDV Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
69-72Employee SuffixDerived from IDFDV Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
73-196 NVNot Required
197-202Reporting Period MMCCYYFrom user specified Period End Date converted to MMCCYY for the quarter

e.g. Period End Date = ‘31-Dec-2016’, then reporting period is ‘122016’
203-213State Quarterly Unemployment Insurance Total WagesDerived from IDFDV Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’

Note that the IDFDV Identifier ‘W2-SUI-WAGE-ER’ is not used to report this field because the value of Identifier ‘W2-SUI-WAGE-ER’ may already been capped by Vertex during the US Tax calculation in UPCALC and therefore for employees who exceed the maximum wage base, this Identifier will contain no SUI Insurance wages. RPYEU will then be using the State Taxable wages from Identifier ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ that are related to the employee Home GEO and Work GEO code to report SUI Total Wages
214-247 NVNot Required
248-267State Employer Account NumberDerived from IDFDV Field Identifier: ‘W2-STATE-REGIST’ for the reporting state

When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from IDGV for the SUI Registration of the state
268-337 NVNot Required
338-346 NVQuarterly Tip WagesState Specific Data

If not used, enter blanks
347-350 NVHours PaidOptional, not currently required
347-512 NVZip Code of Work SiteOptional, not currently required
347-512 NVNot Required

Record Name: Code RS – State Summary Record (Nevada only)#

ColumnDescriptionSource
1-2 NVRecord IdentifierConstant ‘RS’
3-4 NVState FIPS CodeNevada = ‘32’
5-8 NVState Record TypeConstant ‘SUMM‘
9-10 NVBlank
11-19 NVFederal Tax ID NumberState Registration Number stored in IDGV
20-20 NVBlank
21-29 NVState Employer Account NumberDerived from IDFDV Field Identifier: ‘W2-STATE-REGIST’ for the reporting state

When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from IDGV for the SUI Registration of the state
30-30 NVBlank
31-36 NVReporting Period (MMCCYY)From user specified Period End Date converted to MMCCYY for the quarter

e.g. Period End Date = ‘31-Dec-2016’, then reporting period is ‘122016’
37-37 NVBlank
38-44 NVNumber of RS Wage RecordsTotal number of code "RS" wage records reported since last code "RE" record
45-45 NVBlank
46-59 NVTotal Wages, Tips and Other Compensation this QuarterTotal of all code ‘RS’ wage records since last ‘RE’ record
60-60 NVBlank
61-74 NVNon-Taxable WagesWages in excess of the Taxable wages portion paid during this quarter

Total of all code ‘RS’ wage records since last ‘RE’ record
75-75 NVBlank
76-89 NVTaxable Wages Paid This QuarterTotal of all code ‘RS’ wage records since last ‘RE’ record
90-103 NVBlank
104-110 NVMonth-1 Employment for EmployerTotal number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month.

Total of all ‘S’ records after the last ‘E’ record
111-111 NVBlank
112-118 NVMonth-2 EmploymentTotal number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month

Total of all ‘S’ records after the last ‘E’ record
119-119 NVBlank
120-126 NVMonth-3 EmploymentTotal number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month

Total of all ‘S’ records after the last ‘E’ record
127-127 NVBlank
128-128 NVNo Workers/No Wages IndicatorEnter a ‘Y’ if there were no workers/wages for the quarter being reported, otherwise leave blank
129-512 NVNot Required

Record Name: Code RF - Final Record#

ColumnDescriptionSource
1-2Record IdentifierConstant "RF"
3-512 NVBlanksNot required


Notes#

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