Table of Contents
- US W2 ANNUAL AND QUARTERLY PROCESSING - NEW JERSEY
- What's New for Tax Year 2014
- Set Up
- IDGV - State Registration
- IDGV â US SUI Registration
- State File Procedures
- Annual W2 Wage Reporting - EFW2 Format
- State Magnetic Media Reporting - EFW2 Format
- Record Name: Code RA â Submitter Record (Same as the Federal Code RA)
- Record Name: Code RE â Employer Record (Same as the Federal Code RE)
- Record Name:Code RW - Employee Wage Record (Same as Federal Code RW)
- Record Name: Code RO - Employee Wage Record (Optional, Same as Federal Code RO)
- Record Name: Code RS - State Record
- Record Name: Code RT - Total Record (Same as the Federal Code RT)
- Record Name: Code RU - Total Record (Optional, Same as Federal Code RU)
- Record Name: Code RF - Final Record (Same as the Federal Code RF)
- State Quarterly UI Wage Reporting - State WR-30 Format
- Record Name: M - Employer Record
- Record Name: B - Employee Record
- Notes
US W2 ANNUAL AND QUARTERLY PROCESSING - NEW JERSEY#
What's New for Tax Year 2014#
Private Disability Insurance (DI) and Private Family Leave Insurance (FLI) plan number and amount, where applicable, has been added to the W2 form, EFW2 wage reporting file. The 'NJ Magnetic Authorization Number has been added to the WR-30 wage reporting file. (Reference material: //www.state.nj.us/treasury/taxation/pdf/current/nj_efw2.pdf ; //www.state.nj.us/treasury/taxation/pdf/current/hjwt.pdf )Set Up#
This document contains abbreviated set up requirement for the state of New Jersey only, please refer to the general document (Tax Reporting - US General) for other setup procedure that may also be required.IDGV - State Registration#
- The IDGV Definition tab must be set up for 'State Registration' for State/Province: New Jersey.
- The IDGV Variables tab must be set up for 'State Registration' for State/Province: New Jersey.
- 'W2 STATE MEDIA FILING' - NJ state accepts W2 wage report with Federal and other state information, therefore, the Media Filing variable can be set to â01â, which will include state information in the Federal File. (However it must be set to â02â if a W2 magnetic media file is required for the state of NJ only).
- If the employer has a private Disability Insurance Plan (DI) or Private Family Leave Insurance Plan (FLI) approved by the New Jersey Department of Labor, please set up the following User Fields in IDGV (Definition Tab) for W2 reporting.
- User Fields: 'NJ WR-30 Magnetic Auth Number', 'NJ DI Disability Plan Number' (up to 9 digits), and 'NJ FLI Plan Number' (up to 9 digits).
- The DI/FLI amounts are to be reported in box 14 on the W2 form, while the DI/FLI plan numbers are to be reported in box 19/20. To report the DI/FLI amount, you have to setup the DI/FLI amount in IDFDV, in any un-used sequence# between 5000-5190 (change the O/R prompt in the appropriate sequence# to read, for example, '14-FLI Amount' so that this O/R prompt will be printed as a description for the corresponding amount. To report the DI/FLI plan number, you have to setup the DI/FLI plan number in IDFDV, in any un-used sequence# between 5500-5690 (change the O/R prompt in the appropriate sequence# to read, exactly '20-NJ DI PP.#' and/or '20-NJ FLI P.P.#' (the O/R prompt has to be named exactly as illustrated here), when the program sees these 'O/R prompts and the YTD amount in the corresponding IDFDV.Field_variable is not zero, then the DI/FLI plan number will be reported in box 19/20 on the W2 form, as well as in the 'RS' (state) record in the EFW2 wage file.
IDGV â US SUI Registration#
- The IDGV Definition tab must be set up with âSUI Registrationâ for State/Province: New Jersey
- The IDGV Variables tab must be set up with âState Registrationâ for State/Province: New Jersey
- âW2 STATE MEDIA FILINGâ - Must be â02â to generate State UI wage file for state of NJ
State File Procedures #
The state of New Jersey Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format and the filing of Quarterly UI wages via magnetic media using the New Jersey state WR-30 format.New Jersey state requires to file the NJ state file by itself, therefore IDGV must be set up as follows:
- For State Registration of New Jersey, the IDGV Variable:
- âW2 STATE MEDIA FILINGâ 02 â State requires its own file, do not include other state information in the state file
Annual W2 Wage Reporting - EFW2 Format#
RPYEU must be run and the following selected to generate New Jersey state file information:| Report List Filters, Select State | New Jersey, USA |
| Parameters, Annual Form Code | (example: use standard form codeâHL$US-W2-2014â) |
| Parameters, Period Type | Year |
| Parameters, Period End Date | Year End Date (i.e. 31-Dec-2013) |
| Parameters, Media Format | State File Format |
The Directory and Media File Name parameters must be populated or an output file will not be produced.
State Magnetic Media Reporting - EFW2 Format#
Record Name: Code RA â Submitter Record (Same as the Federal Code RA)#
State Media Magnetic Media Reporting - SSA EFW2 File Format for Annual and Quarterly Reporting#
Record Name: Code RA - Submitter Record#
| Column | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RA" |
| 3-11 | Submitter’s Employer ID Number (EIN) | Required. Derived from the ‘SUB-ER-EIN’ IDFDV Field Identifier (seq 1000). Numeric only. |
| 12-19 | User Identification (User ID) | Required. Enter the eight-character BSO User ID assigned to the employee who is attesting to the accuracy of this file. |
| 20-23 | Software Vendor Code | Enter the numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP). If "99 (Off-the-Shelf Software)" is entered in the Software Code field (positions 36-37) enter the Software Vendor Code. Otherwise, fill with blanks. |
| 24-28 | Blank | Fill with blanks. Reserved for SSA use. |
| 29 | Resub Indicator | Enter "1" if this file is being resubmitted. Otherwise, enter "0" (zero). |
| 30-35 | Resub Wage File Identifier (WFID) | If "1" was entered in Resub Indicator field (position 29), enter the WFID displayed on the notice SSA sent. Otherwise, fill with blanks. |
| 36-37 | Software Code | Enter "99" to indicate 'Off-the-Shelf Software' |
| 38-94 | Company Name | Enter the Company Name. Left justify and fill with blanks. |
| 95-116 | Location Address | Enter the company's location address (Attention, Suite, Room Number, etc). Left justify and fill with blanks |
| 117-138 | Delivery Address | Enter the company's delivery address (Street or Post Office Box). Example: 123 Main Street. Left justify and fill with blanks |
| 139-160 | City | Enter the company's city. Left justify and fill with blanks |
| 161-162 | State Abbreviation | Enter the company's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks |
| 163-167 | ZIP Code | Enter the company's ZIP code. For a foreign address, fill with blanks |
| 168-171 | ZIP Code Extension | Enter the company's four-digit extension of the ZIP code. If not applicable, fill with blanks |
| 172-176 | Blank | Fill with blanks. Reserved for SSA use. |
| 177-199 | Foreign State/Province | If applicable, enter the company's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
| 200-214 | Foreign Postal Code | If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. |
| 215-216 | Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
| 217-273 | Submitter Name | Required. Enter the name of the organization's submitter to receive error notification if this file cannot be processed. Left Justify and fill with blanks. Derived from the ‘SUB-SUBM-NAME’ IDFDV Field Identifier (seq 1150). |
| 274-295 | Submitter Location Address | Enter the submitter's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. Derived from the ‘SUB-SUBM-LOCN’ IDFDV Field Identifier (seq 1160). |
| 296-317 | Submitter Delivery Address | Required. Enter the submitter's delivery address (Street or Post Office Box). Left justify and fill with blanks. Derived from the ‘SUB-SUBM-DELIV’ IDFDV Field Identifier (seq 1170). |
| 318-339 | Submitter City | Required. Enter the submitter's city. Left justify and fill with blanks. Derived from the ‘SUB-SUBM-CITY’ IDFDV Field Identifier (seq 1180). |
| 340-341 | Submitter State Abbreviation | Required. Enter the submitter's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks. Derived from the ‘SUB-SUBM-STATE’ IDFDV Field Identifier (seq 1190). |
| 342-346 | Submitter ZIP Code | Required. Enter the submitter's ZIP Code. For a foreign address, fill with blanks. Derived from the ‘SUB-SUBM-ZIP’ IDFDV Field Identifier (seq 1200). |
| 347-350 | Submitter ZIP Code extension | Enter the submitter's four-digit extension of the ZIP code. If not applicable, fill with blanks. Derived from the ‘SUB-SUBM-ZIP-EXT’ IDFDV Field Identifier (seq 1210). |
| 351-355 | Blank | Fill with blanks. Reserved for SSA use |
| 356-378 | Foreign State/Province | If applicable, enter the submitter's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
| 379-393 | Foreign Postal Code | If applicable, enter the submitter's foreign Postal Code. Left justify and fill with blanks. Otherwise, fill with blanks. |
| 394-395 | Country Code | If one of the following applies, fill with blanks * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
| 396-422 | Contact Name | Required. Enter the name of the person to be contacted by SSA concerning processing problems. Left justify and fill with blanks. Derived from the ‘SUB-CONT-NAME’ IDFDV Field Identifier (seq 1250). |
| 423-437 | Contact Phone Number | Required. Enter the contact's phone number with numeric valies only (including area code). Do not use any special characters. Left justify and fill with blanks. NOTE: It is imperative that the contact's telephone number be entered in the appropriate positions. Failure to include correct and complete submitter contact information may, in some cases, delay the timely processing of your file. Derived from the ‘SUB-CONT-TEL’ IDFDV Field Identifier (seq 1260). |
| 438-442 | Contact Phone Extension | Enter the contact's telephone extension. Left justify and fill with blanks. Derived from the ‘SUB-CONT-TEL-EXT’ IDFDV Field Identifier (seq 1270). |
| 443-445 | Blank | Fill with blanks. Reserved for SSA use. |
| 446-485 | Contact E-mail/Internet | Enter the contact's e-mail/internet address. Derived from the ‘SUB-CONT-EMAIL’ IDFDV Field Identifier (seq 1280). |
| 486-488 | Blank | Fill with blanks. Reserved for SSA use. |
| 489-498 | Contact Fax | If applicable, enter the contact's fax number (including area code). Otherwise, fill with blanks. Derived from the ‘SUB-CONT-FAX’ IDFDV Field Identifier (seq 1290). |
| 499 | Blank | Fill with blanks. Reserved for SSA use. |
| 500 | Preparer Code | Enter one of the following codes to indicate who prepared this file: * A = Accounting Firm * L = Self Prepared * S = Service Bureau * P = Parent Company * O = Other If more than one code applies, use the code that best describes who prepared this file. |
| 501-512 | Blank | Fill with blanks. Reserved for SSA use. |
Record Name: Code RE â Employer Record (Same as the Federal Code RE)#
State Media Magnetic Media Reporting - SSA EFW2 File Format for Annual and Quarterly Reporting#
Record Name: Code RE - Employer Record#
| Column | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RE" |
| 3-6 | Tax year | Required. Enter the tax year for this report (YYYY). Derived from the user defined FROM-TO period, converted to YYYY. |
| 7 | Agent Indicator Code | If applicable, enter one of the following codes: * 1 = 2678 Agent * 2 = Common Paymaster * 3 = 3504 Agent If more than one code applies, use the one that best describes your status as an agent. Otherwise, fill with a blank. |
| 8-16 | Employer/Agent EIN | Required. Derived from the applicable Federal reporting EIN, from IDGV or IDGR. |
| 17-25 | Agent for EIN | If "1" was entered in the Agent Indicator Code field (position 7), enter the client-employer's EIN for which you are an Agent. Otherwise, fill with blanks. |
| 26 | Terminating Business Indicator | If this is the last tax year that W-2s will be filed under this EIN, enter "1". Otherwise, enter 0 (zero). |
| 27-30 | Establishment Number | For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE (Employer) Record. Otherwise, fill with blanks. |
| 31-39 | Other EIN | For this tax year, if you submitted tax payments to the IRS under Form 941, 943, 944, CT-1 or Schedule H or W2 data to SSA, and a different EIN was used from the EIN in positions 8-16, enter the other EIN. Otherwise, fill with blanks. |
| 40-96 | Employer Name | Required. Enter the name associated with the EIN entered in positions 8 - 16. Left justify and fill with blanks. Derived from the 'W2-ER-NAME' IDFDV Field Identifier (seq 2010). |
| 97-118 | Employer Location Address | Enter the employer's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. Derived from the 'W2-ER-LOCN-ADDR' IDFDV Field Identifier (seq 2020). |
| 119-140 | Employer Delivery Address | Enter the employer's delivery address (Street or Post Office Box). Left justify and fill with blanks. Derived from the 'W2-ER-DELIV-ADDR' IDFDV Field Identifier (seq 2030). |
| 141-162 | Employer City | Enter the employer's city. Left justify and fill with blanks. Derived from the 'W2-ER-CITY' IDFDV Field Identifier (seq 2040). |
| 163-164 | Employer State Abbreviation | Enter the employer's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks. Derived from the 'W2-ER-STATE' IDFDV Field Identifier (seq 2050). |
| 165-169 | Employer ZIP Code | Enter the employer's ZIP Code. For a foreign address, fill with blanks. Derived from the 'W2-ER-ZIP' IDFDV Field Identifier (seq 2060). |
| 170-173 | Employer ZIP Code Extension | Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. Derived from the 'W2-ER-ZIP-EXT' IDFDV Field Identifier (seq 2070). |
| 174 | Kind of Employer | Required. Enter the appropriate kind of employer: * F = Federal Government * State/local non-501c * T = 501c non-government * Y = State/local 501c * N = None apply NOTE: Leave blank if the tax jurisdiction Code in position 220 of the RE (Employer) Records is "P" (Puerto Rico). |
| 175-178 | Blank | Fill with blanks. Reserved for SSA use. |
| 179-201 | Foreign State/Province | If applicable, enter the employer's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
| 202-216 | Foreign Postal Code | If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. |
| 217-218 | Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
| 219 | Employment Code | Required. Enter the appropriate employment code: * A = Agriculture (Form 943) * H = Household (Schedule H) * M = Military (Form 941) * Q = Medicare Qualified Government Employment (Form 941) * X = Railroad (CT-1) * F = Regular (Form 944) * R = Regular (all others) (Form 941). NOTE: Railroad reporting is not applicable for Puerto Rico and territorial employers. |
| 220 | Tax Jurisdiction Code | Required. Enter the code that identifies the type of income tax withheld from the employee's earnings: * Blank (W-2) * V = Virgin Islands (W-2VI) * G = Guam (W-2GU) * S = American Samoa (W-2AS) * N = Northern Mariana Islands (W-2CM) * P = Puerto Rico (W-2PR/499R-2) |
| 221 | Third Party Sick Pay Indicator | Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero). |
| 222-248 | Employer Contact Name | Enter the name of the employer's contact. Left justify and fill with blanks. |
| 249-263 | Employer Contact Phone Number | Enter the employer's contact telephone number with numeric values only (including area code). Do not use any special characters. Left justify and fill with blanks. |
| 264-268 | Employer Contact Phone Extension | Enter the employer's contact telephone extension with numeric values only. Do not use any special characters. Left justify and fill with blanks. |
| 269-278 | Employer Contact Fax Number | If applicable, enter the employer's contact fax number with numeric values only (including area code). Do not use any special characters. Otherwise, fill with blanks. For US and US Territories only |
| 279-318 | Employer Contact E-Mail/Internet | Enter the employer's contact e-mail/internet address. |
| 319-512 | Blank | Fill with blanks. Reserved for SSA use. |
Record Name:Code RW - Employee Wage Record (Same as Federal Code RW)#
| Column | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RW" |
| 3-11 | Social Security Number | Derived from IDFDV Field Identifier: âW2-EE-SSNâ (seq 2500) If an invalid SSN is encountered, this field is entered with zeroes |
| 12-26 | Employee First Name | Derived from IDFDV Field Identifier: âW2-EE-FIRST-NAMEâ (seq 2510) |
| 27-41 | Employee Middle Name or Initial | Derived from IDFDV Field Identifier: âW2-EE-MIDDLEâ (seq 2520) |
| 42-61 | Employee Last Name | Derived from IDFDV Field Identifier: âW2-EE-LAST-NAMEâ (seq 2530) |
| 62-65 | Employee Suffix | Derived from IDFDV Field Identifier: âW2-EE-SUFFIXâ (seq 2540) |
| 66-87 | Employee Location Address | Derived from IDFDV Field Identifier: âW2-EE-LOCN-ADDRâ (seq 2600) |
| 88-109 | Employee Delivery Address | Derived from IDFDV Field Identifier: âW2-EE-DELIV-ADDRâ (seq 2610) |
| 110-131 | Employee City | Derived from IDFDV Field Identifier: âW2-EE-CITYâ (seq 2620) |
| 132-133 | Employee State Abbreviation | Derived from IDFDV Field Identifier: âW2-EE-STATEâ (seq 2630) |
| 134-138 | Employee ZIP Code | Derived from IDFDV Field Identifier: âW2-EE-ZIPâ (seq 2640) |
| 139-142 | Employee ZIP Code Extension | Derived from IDFDV Field Identifier: âW2-EE-ZIP-EXTâ (seq 2650) |
| 143-147 | Blank | |
| 148-170 | Employee Foreign State/Province | Derived from IDFDV Field Identifier: âW2-EE-F-STATEâ (seq 2660) |
| 171-185 | Employee Foreign Postal Code | Derived from IDFDV Field Identifier: âW2-EE-F-POSTALâ (seq 2670) |
| 186-187 | Employee Country Code | Derived from IDFDV Field Identifier: âW2-EE-COUNTRYâ (seq 2680) |
| 188-198 | Wages, Tips and Other Compensation | Derived from IDFDV Field Identifier: âW2-FIT-WAGEâ (seq 3000) |
| 199-209 | Federal Income Tax Withheld | Derived from IDFDV Field Identifier: âW2-FIT-TAXâ (seq 3010) |
| 210-220 | Social Security Wages | Derived from IDFDV Field Identifier: âW2-SSN-WAGEâ (seq 3020) |
| 221-231 | Social Security Tax Withheld | Derived from IDFDV Field Identifier: âW2-SSN-TAXâ (seq 3030) |
| 232-242 | Medicare Wages & Tips | Derived from IDFDV Field Identifier: âW2-MEDI-WAGEâ (seq 3040) |
| 243-253 | Medicare Tax Withheld | Derived from IDFDV Field Identifier: âW2-MEDI-TAXâ (seq 3050) |
| 254-264 | Social Security Tips | Derived from IDFDV Field Identifier: âW2-SSN-TIPâ (seq 3060) |
| 265-275 | Advanced Earned Income Credit | Derived from IDFDV Field Identifier: âW2-EICâ (seq 3080) |
| 276-286 | Dependent Care Benefits | Derived from IDFDV Field Identifier: âW2-DEP-CAREâ (seq 3090) |
| 287-297 | Deferred Compensation contribution to Section 401(k) | Derived from IDFDV Field Identifier: âW2-CODE-Dâ (seq 4030) |
| 298-308 | Deferred Compensation contribution to Section 403(b) | Derived from IDFDV Field Identifier: âW2-CODE-Eâ (seq 4040) |
| 309-319 | Deferred Compensation contribution to Section 408(k)(6) | Derived from IDFDV Field Identifier: âW2-CODE-Fâ (seq 4050) |
| 320-330 | Deferred Compensation contribution to Section 457(b) | Derived from IDFDV Field Identifier: âW2-CODE-Gâ (seq 4060) |
| 331-341 | Deferred Compensation contribution to Section 501(c)(18)(D) | Derived from IDFDV Field Identifier: âW2-CODE-Hâ (seq 4070) |
| 342-352 | Filler | |
| 353-363 | Non-qualified Plan section 457 | Derived from IDFDV Field Identifier: âW2-NQUAL-457â (seq 3102) |
| 364-374 | Employer Contribution to a Health Savings Account | Derived from IDFDV Field Identifier: âW2-CODE-Wâ (seq 4190) |
| 375-385 | Non-qualified Plan Not section 457 | Derived from IDFDV Field Identifier: âW2-NQUAL-N457â (seq 3104) |
| 386-407 | Blank | |
| 408-418 | Employer cost of premiums for Group Term Life insurance over $50000 | Derived from IDFDV Field Identifier: âW2-CODE-Câ (seq 4020) |
| 419-429 | Income from Non-statutory Stock Options | Derived from IDFDV Field Identifier: âW2-CODE-Vâ (seq 4180) |
| 430-462 | Blank | |
| 463-473 | Cost of Employer-Sponsored Health Coverage | Derived from IDFDV Field Identifier: âW2-CODE-DDâ (seq 4250) |
| 474-485 | Blank | |
| 486 | Statutory Employee Indicator | Derived from IDFDV Field Identifier: âW2-STAT-EEâ (seq 6000) If the amount is non zero, then â1â is entered, otherwise â0â is entered |
| 487 | Blank | |
| 488 | Retirement Plan Indicator | Derived from IDFDV Field Identifier: âW2-RETIRE-PLANâ (seq 6020) If the amount is non zero, then â1â is entered, otherwise â0â is entered |
| 489 | Third-Party Sick Pay Indicator | Derived from IDFDV Field Identifier: âW2-3PARTY-SICKâ (seq 6060) If the amount is non zero, then â1â is entered, otherwise â0â is entered |
| 490-512 | Blank |
Record Name: Code RO - Employee Wage Record (Optional, Same as Federal Code RO)#
| Column | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant âROâ |
| 3-11 | Blank | |
| 12-22 | Allocated Tips | Derived from IDFDV Field Identifier: âW2-ALLOC-TIPâ (seq 3070) |
| 23-33 | Uncollected Employee Tax on Tips | The combination of the uncollected social security tax and the uncollected medicare tax Derived from IDFDV Field Identifier: âW2-CODE-Aâ + Field Identifier: âW2-CODE-Bâ (seq 4010) |
| 34-44 | Medical Savings Account | Derived from IDFDV Field Identifier: âW2-CODE-Râ (seq 4150) |
| 45-55 | Simple Retirement Account | Derived from IDFDV Field Identifier: âW2-CODE-Sâ (seq 4160) |
| 56-66 | Qualified Adoption Expenses | Derived from IDFDV Field Identifier: âW2-CODE-Tâ (seq 4170) |
| 67-77 | Uncollected SSA tax on Group Ins > 50000 | Derived from IDFDV Field Identifier: âW2-CODE-Mâ (seq 4110) |
| 78-88 | Uncollected Medicare tax on Group Ins > 50000 | Derived from IDFDV Field Identifier: âW2-CODE-Nâ (seq 4120) |
| 89-110 | Blank | |
| 111-121 | Designated Roth Contribution under section 457(b) | Derived from IDFDV Field Identifier: âW2-CODE-EEâ (seq 4260) |
| 122-264 | Blank |
- Location 265 to 362
- For Puerto Rico employees only
| Column | Description | Source |
|---|---|---|
| 265 | Civil Status | |
| 266-274 | Spouseâs SSN | Blank |
| 275-285 | Wages Subject to Puerto Rico Tax | Stored as zeroes |
| 286-296 | Commissions Subject to Puerto Rico Tax | Stored as zeroes |
| 297-307 | Allowances Subject to Puerto Rico Tax | Stored as zeroes |
| 308-318 | Tips Subject to Puerto Rico Tax | Stored as zeroes |
| 319-329 | Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax | Stored as zeroes |
| 330-340 | Puerto Rico Tax Withheld | Stored as zeroes |
| 341-351 | Retirement Fund Subject to Puerto Rico Tax | Stored as zeroes |
| 352-362 | Blank |
- Location 363 to 384
- For Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees
| Column | Description | Source |
|---|---|---|
| 363-373 | Total wages, tips and other compensation subject to Virgin Islands, ⦠income tax | Stored as zeroes |
| 374-384 | Virgin Islands, etc⦠Income Tax Withheld | Stored as zeroes |
| 385-512 | Blank |
Record Name: Code RS - State Record#
| Column | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RS" |
| 3-4 | State code, appropriate FIPS postal numeric code | Derived from the State being reported, from IDFDV sequence 7000 e.g. New Jersey numeric code is â34â |
| 5-9 | Taxing Entity Code | If County, City or School district tax is reported, this field is derived from IDGV 'W2 TAXING ENTITY' field for the County, City or School district tax being reported |
| 10-18 | Social Security Number | Derived from IDFDV Field Identifier: âW2-EE-SSNâ (seq 2500) If an invalid SSN is encountered, this field is entered with zeroes. |
| 19-33 | Employee First Name | Derived from IDFDV Field Identifier: âW2-EE-FIRST-NAMEâ (seq 2510) |
| 34-48 | Employee Middle Name or Initial | Derived from IDFDV Field Identifier: âW2-EE-MIDDLEâ (seq 2520) |
| 49-68 | Employee Last Name | Derived from IDFDV Field Identifier: âW2-EE-LAST-NAMEâ (seq 2530) |
| 69-72 | Employee Suffix | Derived from IDFDV Field Identifier: âW2-EE-SUFFIXâ (seq 2540) |
| 73-94 | Employee Location Address | Derived from IDFDV Field Identifier: âW2-EE-LOCN-ADDRâ (seq 2600) |
| 95-116 | Employee Delivery Address | Derived from IDFDV Field Identifier: âW2-EE-DELIV-ADDRâ (seq 2610) |
| 117-138 | Employee City | Derived from IDFDV Field Identifier: âW2-EE-CITYâ (seq 2620) |
| 139-140 | Employee State Abbreviation | Derived from IDFDV Field Identifier: âW2-EE-STATEâ (seq 2630) Enter âNJâ for New Jersey |
| 141-145 | Employee ZIP Code | Derived from IDFDV Field Identifier: âW2-EE-ZIPâ (seq 2640) |
| 146-149 | Employee ZIP Code Extension | Derived from IDFDV Field Identifier: âW2-EE-ZIP-EXTâ (seq 2650) |
| 150-154 | Blank | |
| 155-177 | Employee Foreign State/Province | Derived from IDFDV Field Identifier: âW2-EE-F-STATEâ (seq 2660) |
| 178-192 | Employee Foreign Postal Code | Derived from IDFDV Field Identifier: âW2-EE-F-POSTALâ (seq 2670) |
| 193-194 | Employee Country Code | Derived from IDFDV Field Identifier: âW2-EE-COUNTRYâ (seq 2680) |
| 195-247 NJ | Blank | |
| 248-259 NJ | New Jersey Taxpayer Identification Number | Derived from IDFDV Field Identifier: âW2-STATE-REGISTâ for the reporting state |
| 260-275 NJ | Blank | |
| 276-286 | State Taxable Wages | Derived from IDFDV Field Identifier: âW2-ST-WAGE-HOMEâ and âW2-ST-WAGE-WORKâ |
| 287-297 | State Income Tax Withheld | Derived from IDFDV Field Identifier: âW2-ST-TAX-HOMEâ and âW2-ST-TAX-WORKâ |
| 298-298 NJ | Blank | |
| 299-299 NJ | Family Leave Insurance Plan Type Code | enter 'P' in this field if the employer has a Private Family Leave Insurance Plan (derived from IDFDV O/R prompt '20-NJ-FLI P.P.#' user sequence 5500-5690 and when the YTD amount in the Field variable is not zero). |
| 300-313 NJ | Private Family Leave Insurance Plan Number | Derived from IDGV User Field 'NJ FLI Plan Number' if 'P' is entered in file position 299. |
| 314-318 NJ | Family Leave Insurance Withheld | Derived from IDFDV Field Identifier: âW2-FLI-AMOUNTâ (User defined seq 5000-5190) |
| 319-337 NJ | Blank | |
| 338-338 NJ | Disability Plan Type Code | enter 'P' in this field if the employer has a Private Disability Insurance Plan (derived from IDFDV O/R prompt '20-NJ-DI P.P.#' user sequence 5500-5690 and when the YTD amount in the Field variable is not zero). |
| 339-352 NJ | Private Disability Plan Number | Derived from IDGV User Field 'NJ DI Disability Plan Number' if 'P' is entered in file position 299. |
| 353-357 NJ | Combined NJ Unemployment Insurance,Workforce Development Program and Health Care Subsidy Withheld | Derived from IDFDV Field Identifier: âW2-SUI-TAX-EEâ (seq 7220) |
| 358-362 NJ | Disability Insurance Withheld | Derived from IDFDV Field Identifier 'W2-DI-AMOUNT' Sequence 5000-5190) |
| 363-363 NJ | Pension Plan Indicator | Populate with 'P' if IDFDV Identifier 'W2-RETIRE-PLAN' (seq 6020) is not NULL, otherwise, fill with blanks. |
| 364-364 NJ | Deferred Compensation Indicator | Populate with 'D' if IDFDV Identifier 'W2-CODE-D' (seq 4030) is not NULL, otherwise, fill with blanks. |
| 365-373 NJ | Deferred Compensation Amount | Derived from IDFDV Field Identifier: âW2-CODE-Dâ (seq 4030) |
| 374-512 NJ | Not Required by the state of New Jersey Fill with blanks |
Record Name: Code RT - Total Record (Same as the Federal Code RT)#
| Column | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RT" |
| 3-9 | Number of RW Records | Total number of code "RW" records reported since last code "RE" record |
| 10-24 | Wages, Tips and Other Compensation | Derived from IDFDV Field Identifier: âW2-FIT-WAGEâ, total of all code "RW" records since last "RE" record |
| 25-39 | Federal Income Tax Withheld | Derived from IDFDV Field Identifier: âW2-FIT-TAXâ, total of all code "RW" records since last "RE" record |
| 40-54 | Social Security Wages | Derived from IDFDV Field Identifier: âW2-SSN-WAGEâ, total of all code "RW" records since last "RE" record |
| 55-69 | Social Security Tax Withheld | Derived from IDFDV Field Identifier: âW2-SSN-TAXâ, total of all code "RW" records since last "RE" record |
| 70-84 | Medicare Wages and Tips | Derived from IDFDV Field Identifier: âW2-MEDI-WAGEâ, total of all code "RW" records since last "RE" record |
| 85-99 | Medicare Tax Withheld | Derived from IDFDV Field Identifier: âW2-MEDI-TAXâ, total of all code "RW" records since last "RE" record |
| 100-114 | Social Security Tips | Derived from IDFDV Field Identifier: âW2-SSN-TIPâ, total of all code "RW" records since last "RE" record |
| 115-129 | Advanced Earned Income Credit | Derived from IDFDV Field Identifier: âW2-EICâ, total of all code "RW" records since last "RE" record |
| 130-144 | Dependent Care Benefits | Derived from IDFDV Field Identifier: âW2-DEP-CAREâ, total of all code "RW" records since last "RE" record |
| 145-159 | Deferred Compensation Contributions to Section 401(k) | Derived from IDFDV Field Identifier: âW2-CODE-Dâ, total of all code "RW" records since last "RE" record |
| 160-174 | Deferred Compensation Contributions to Section 403(b) | Derived from IDFDV Field Identifier: âW2-CODE-Eâ, total of all code "RW" records since last "RE" record |
| 175-189 | Deferred Compensation Contributions to Section 408(k)(6) | Derived from IDFDV Field Identifier: âW2-CODE-Fâ, total of all code "RW" records since last "RE" record |
| 190-204 | Deferred Compensation Contributions to Section 457(b) | Derived from IDFDV Field Identifier: âW2-CODE-Gâ, total of all code "RW" records since last "RE" record |
| 205-219 | Deferred Compensation Contributions to Section 501(c)(18)(D) | Derived from IDFDV Field Identifier: âW2-CODE-Hâ, total of all code "RW" records since last "RE" record |
| 220-234 | Filler | |
| 235-249 | Non-Qualified Plan Section 457 | Derived from IDFDV Field Identifier: âW2-NQUAL-457â, total of all code "RW" records since last "RE" record |
| 250-264 | Employer Contribution to a Health Savings Account | Derived from IDFDV Field Identifier: âW2-CODE-Wâ, total of all code âRWâ records since last âREâ record |
| 265-279 | Non-Qualified Plan Not Section 457 | Derived from IDFDV Field Identifier: âW2-NQUAL-N457â, total of all code "RW" records since last "RE" record |
| 280-294 | Blank | |
| 295-309 | Cost of Employer-Sponsored Health Coverage | Derived from IDFDV Field Identifier: âW2-CODE-DDâ, total of all code "RW" records since last "RE" record |
| 310-324 | Employer Cost of Premiums for Group Term Life Insurance over $50000 | Derived from IDFDV Field Identifier: âW2-CODE-Câ, total of all code "RW" records since last "RE" record |
| 325-339 | Income Tax Withheld by Third-Party Payer | Derived from IDFDV Field Identifier: âSUB-3RD-PARTY-TAXâ, total of all code "RW" records since last "RE" record |
| 340-354 | Income from Non-statutory Stock Options | Derived from IDFDV Field Identifier: âW2-CODE-Vâ, total of all code "RW" records since last "RE" record |
| 355-512 | Blank |
Record Name: Code RU - Total Record (Optional, Same as Federal Code RU)#
| Column | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RU" |
| 3-9 | Number of RO Records | Total number of code "RO" records reported since last code "RE" record |
| 10-24 | Allocated Tips | Derived from IDFDV Field Identifier: âW2-ALLOC-TIPâ, total of all code "RO" records since last "RE" record |
| 25-39 | Uncollected Employee Tax on Tips | Derived from IDFDV Field Identifier: âW2-CODE-Aâ and âW2-CODE-Bâ, total of all code "RO" records since last "RE" record |
| 40-54 | Medical Savings Account | Derived from IDFDV Field Identifier: âW2-CODE-Râ, total of all code "RO" records since last "RE" record |
| 55-69 | Simple Retirement Account | Derived from IDFDV Field Identifier: âW2-CODE-Sâ, total of all code "RO" records since last "RE" record |
| 70-84 | Qualified Adoption Expenses | Derived from IDFDV Field Identifier: âW2-CODE-Tâ, total of all code "RO" records since last "RE" record |
| 85-99 | Uncollected SSA tax on Group Ins > 50000 | Derived from IDFDV Field Identifier: âW2-CODE-Mâ, total of all code "RO" records since last "RE" record |
| 100-114 | Uncollected Medicare tax on Group Ins > 50000 | Derived from IDFDV Field Identifier: âW2-CODE-Nâ, total of all code "RO" records since last "RE" record |
| 115-144 | Blank | |
| 145-159 | Designated Roth Contribution under section 457(b) | Derived from IDFDV Field Identifier: âW2-CODE-EEâ, total of all code "RO" records since last "RE" record |
| 160-354 | Blank | |
| 355-369 | Wages Subject to Puerto Rico Tax | Stored as zeroes |
| 370-384 | Commissions Subject to Puerto Rico Tax | Stored as zeroes |
| 385-399 | Allowances Subject to Puerto Rico Tax | Stored as zeroes |
| 400-414 | Tips Subject to Puerto Rico Tax | Stored as zeroes |
| 415-429 | Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax | Stored as zeroes |
| 430-444 | Puerto Rico Tax Withheld | Stored as zeroes |
| 445-459 | Retirement Fund Subject to Puerto Rico Tax | Stored as zeroes |
| 460-474 | Total wages, tips and other compensation subject to Virgin Islands income tax | Stored as zeroes |
| 475-489 | Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld | Stored as zeroes |
| 490-512 | Blank |
Record Name: Code RF - Final Record (Same as the Federal Code RF)#
| Column | Description | Source |
|---|---|---|
| 1-2 | Record Identifier | Constant "RF" |
| 3-7 | Blank | |
| 8-16 | Number of RW Records | Total number of code "RW" records on file |
| 17-512 | Blank |
State Quarterly UI Wage Reporting - State WR-30 Format#
RPYEU must be run and the following selected to generate New Jersey state UI Wage file information:- You must select state New Jersey in the âReport List Filtersâ.
- Annual Form Codeâ â use the standard supplied form code HL$US-W2-2014. The âVariablesâ will need to be entered in this Form Code for specific use in the installation.
- The âQuarterly Form Codeâ must be entered in order to produce UI wage file in the WR-30 file format. Use the supplied Form Code âHL$US-QTR-2012â. The âVariablesâ will need to be entered in this Form Code for specific use in the installation.
- Period Type: Quarter.
- Period End Date: Enter the quarter end date, i.e. 30-Jun-2013.
- Media File Type: State SUI File Format.
- If the Directory Name/Media File Name is not supplied, an output file will not be produced.
- Magnetic Authorization Number needs to be incorporated into columns 152-155 on the 'M' record. The value is from tape authorization letter as noted in this document: www.state.nj.us/treasury/revenue/njbgs/pdf/webemail.pdf (and employer must get the authorization by filling out this form www.nj.gov/treasury/revenue/pdforms/wr30rev.pdf
Record Name: M - Employer Record #
| Column | Description | Source |
|---|---|---|
| 1-1 | Record Identifier | Constant âMâ |
| 2-13 | TPID | Federal EIN and NJ 3 digit suffix Derived from the IDGV |
| 14-15 | Blank | |
| 16-51 | Employer Name | |
| 52-86 | Employer Street Address | Note on Employer Address: If the IDFDV file definition for âHL$US-QTR-2003â sequence 3010 âER MAIL ADDRâ is set to âYâ, then the Mailing Address of the Entity Location is used; otherwise, the Entity Location Address is used |
| 87-106 | Employer City | See Note on Employer Address above |
| 107-111 | Employer State | See Note on Employer Address above |
| 112-120 | Employer ZIP code | See Note on Employer Address above |
| 121-122 | Quarter and Year of Report | Quarter = 1,2,3,4; Last digit of Year (i.e. Second Quarter of 2003=23) |
| 123-128 | Number of Employees reported | Total of code âBâ records in the file |
| 129-142 | Total Wages paid this quarter | |
| 143-151 | FEIN | Federal EIN Derived from IDGV |
| 152-155 | Magnetic Authorization Number | Starting from 2014 reporting, this value is reported from tape authorization letter sent from the government when employer submits the request for Authorization to Report from WR-30 electronically www.nj.gov/treasury/revenue/pdforms/wr30rev.pdf User must enter the Magnetic Authorization Number on IDGV (Variables Tab) with UDF 'NJ WR-30 Magnetic Auth Number' for the state of New Jersey |
| 156-160 | Blank |
Record Name: B - Employee Record #
| Column | Description | Source |
|---|---|---|
| 1-1 | Record Identifier | Constant âBâ |
| 2-10 | Employee Social Security Number | |
| 11-40 | Employee Name | Last First MI (no punctuation) |
| 41-52 | Employee Wages Paid this Quarter | Dollars and cents (no decimal) Derived from the IDFDV file definition for âHL$US-W2-2003â Total of sequence 7020 âW2-ST-WAGE-HOMEâ and sequence 7030 âW2-ST-WAGE-WORKâ for this quarter |
| 53-54 | Employee Base Weeks Earned this Quarter | Maximum number of base weeks varies from 12 to 14 depending upon specific year and quarter System derived from pay headers tax weeks for this quarter for this state for all regular pays. |
| 55-160 | Blank |
