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Mississippi Annual and Quarterly Reporting#

What's New for Tax Year 2013#

The following changes have been noted for reporting W2 wages to the Federal government:

• W2 File - RA Record – Submitter Record: New specifications have been added to the ‘Contact E-Mail/Internet’ (positions 446-485) field.
• W2 File - RE Record – Employer Record: The ‘Other EIN’ (positions 31-39) is now applicable to all tax jurisdiction codes.
• W2 File - RE Record – Employer Record: Five new fields have been added to the RE Employer Record (position 222-318)
  o Employer Contact Name (positions 222-248)
  o Employer Contact Phone Number (positions 249-263)
  o Employer Contact Phone Extension (positions 264-268)
  o Employer Contact Fax Number (positions 269-278)
  o Employer Contact E-Mail/Internet (positions 279-318)

Set Up#

This document contains abbreviated set up requirement for the state of Mississippi only, please refer to the general document (Tax Reporting - US General) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definition tab must be set up for ‘State Registration’ for State/Province: Mississippi.
• The IDGV Variables tab must be set up for ‘State Registration’ for State/Province: Mississippi.
• ‘W2 STATE MEDIA FILING’- State of Mississippi accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However it must be set to ‘02’ if a W2 magnetic media file is required for the state of Mississippi only)

IDGV - State SUI Registration#

• The IDGV Definition tab must be set up with ‘State SUI Registration’ for State/Province: Mississippi.
• The IDGV Variables tab must be set up with ‘State SUI Registration’ for State/Province: Mississippi.
  • ‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for state of Mississippi.

State File Procedures#

• The Mississippi Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format, and the filing of Quarterly UI wages via magnetic media using the ICESA format.
• Records required for the W2 reporting are: Codes RA,RE,RW,RS,RT,RF (RO,RU, and RV are not required); and for the UI wage reporting: Code ‘S’.
• The State of Mississippi requires to file the MS state file by itself, therefore IDGV must be set up as follows:
  • for State Registration of Mississippi, the IDGV Variable:
    • ‘W2 STATE MEDIA FILING’ 02 – Mississippi state requires its own file, do not include other state information in the state file

Annual W2 Wage Reporting – EFW2 File Format#

RPYEU must be run and the following selected to generate Mississippi state file information:

Report List Filters, Select State:	Mississippi, USA
Parameters, Annual Form Code:	(example: use standard form code‘HL$US-W2-2014’)
Parameters, Period Type:	Year
Parameters, Period End Date:	Year End Date (i.e. 31-Dec-2013)
Parameters, Media Format:	State File Format

The Directory and Media File Name parameters must be populated or an output file will not be produced.

State Media Magnetic Media Reporting – EFW2 File Format#

Record name

Code RA - Transmitter Record (same as the Federal code RA)

Quarterly UI Wage Reporting – ICESA Format#

RPYEU must be run and the following selected to generate Mississippi State UI Wage file information:

• The state of Mississippi must be selected in the ‘Report List Filters’.
• Annual Form Code – Use the standard supplied form code HL$US-W2-2014. The Variables need to be entered in this form code for specific use in the installation.
• The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in ICESA format.
• Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2013
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

ICESA for the State of Mississippi#

• The format details are found at the State of Mississippi Department of Employment Security website.

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Notes#

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