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Maine Annual and Quarterly Reporting#

What's New for Tax Year 2011#

There are no file format change in Wage reporting to the state of Maine in tax year 2011**.

However, the following file format changes in the standard EFW2 file are noted in the SSA bulletin which may affect clients using the standard EFW2 format to report wages to the state:

• (W2 File) A new field, 'Kind of Employer' has been added to the RE Employer Record (position 174). This is a required field.
• (W2 File) A new field, 'Cost of Employer-Sponsored Health Coverage' has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
• (W2 File) A new field, 'Designated Roth Contributions Under a Governmental Section 457(b) Plan' has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)

Please note that the Competitive Skill Scholarship Fund and ACH debit election accounting are not supported at this time)

Set Up#

This document contains abbreviated set up requirement for the state of Maine only, please refer to the general document (Tax Reporting - US General) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definition tab must be set up for ‘State Registration’ for State/Province: Maine.
• The IDGV Variables tab must be set up for ‘State Registration’ for State/Province: Maine.
• ‘W2 STATE MEDIA FILING’- ME state accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However it must be set to ‘02’ if a W2 magnetic media file is required for the state of ME only.)

IDGV - State SUI Registration#

• The IDGV Definition tab must be set up with ‘State SUI Registration’ for State/Province: Maine
• The IDGV Variables tab must be set up with ‘State SUI Registration’ for State/Province: Maine
  • ‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for state of Maine.

State File Procedures#

• The state of Maine Department of Revenue accepts filing of Quarterly UI wages via magnetic media using the ICESA format.
• Records required for the UI wage reporting: Code A,B,E,S,T,F.
• When using the EFW2 (formerly MMREF-1) format to file for the state of Maine, IDGV must set up as follows:
  • for State Registration of Maine, the IDGV Variable:
    • ‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other state information in the state file.

Annual W2 Wage Reporting – EFW2 File Format#

• Only records RA, RE and RS are required, the others will be ignored by the state of Maine.
• RPYEU must be run and the following selected to generate Maine state file information:

Report List Filters, Select State:	Maine, USA
Parameters, Annual Form Code:	example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type:	Year
Parameters, Period End Date:	Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format:	State File Format

The Directory and Media File Name parameters must be populated or an output file will not be produced.

State Media Magnetic Media Reporting – EFW2 File Format#

Record Name: Code RA - Transmitter Record (Same as the Federal Code RA) #

Column	Description	Source
1-2	Record Identifier	Constant "RA"
3-11	Submitter’s Employer ID number (EIN) Numeric only	Derived from IDFDV Field Identifier: ‘SUB-ER-EIN’ (seq 1000)
12-28	Personal Identification Number (PIN) and Software Vendor Code	Derived from IDFDV Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010) Please note that this field consists of an 8-character PIN code in positions 12-19, a four character Software Vendor Code in positions 20-23, and 5 blanks in positions 24-28.
29	Resub Indicator	Derived from IDFDV Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)
30-35	Resub WFID	Derived from IDFDV Field Identifier:‘SUB-RESUB-WFID’ (seq 1030)
36-37	Software Code	Derived from IDFDV Field Identifier: ‘SUB-SOFTWARE’ (seq 1040)
38-94	Company Name	Derived from IDFDV Field Identifier: ‘SUB-COMP-NAME’ (seq 1050)
95-116	Location Address	Derived from IDFDV Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060)
117-138	Delivery Address	Derived from IDFDV Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070)
139-160	Company City	Derived from IDFDV Field Identifier: ‘SUB-COMP-CITY’ (seq 1080)
161-162	Company State Abbreviation	Derived from IDFDV Field Identifier: ‘SUB-COMP-STATE’ (seq 1090)
163-167	Company ZIP code	Derived from IDFDV Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100)
168-171	Company ZIP code extension	Derived from IDFDV Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110)
172-176	Blank
177-199	Company Foreign State/Province	Derived from IDFDV Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120)
200-214	Company Foreign Postal Code	Derived from IDFDV Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130)
215-216	Company Country Code	Derived from IDFDV Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140)
217-273	Submitter Name	Derived from IDFDV Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150)
274-295	Submitter Location Address	Derived from IDFDV Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160)
296-317	Submitter Delivery Address	Derived from IDFDV Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170)
318-339	Submitter City	Derived from IDFDV Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180)
340-341	Submitter State Abbreviation	Derived from IDFDV Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190)
342-346	Submitter ZIP code	Derived from IDFDV Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200)
347-350	Submitter ZIP code extension	Derived from IDFDV Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210)
351-355	Blank
356-378	Submitter Foreign State/Province	Derived from IDFDV Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220)
379-393	Submitter Foreign Postal Code	Derived from IDFDV Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230)
394-395	Submitter Country Code	Derived from IDFDV Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240)
396-422	Contact Name	Derived from IDFDV Field Identifier: ‘SUB-CONT-NAME’ (seq 1250)
423-437	Contact Phone Number	Derived from IDFDV Field Identifier: ‘SUB-CONT-TEL’ (seq 1260)
438-442	Contact Phone Extension	Derived from IDFDV Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270)
443-445	Blank
446-485	Contact E-mail	Derived from IDFDV Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280)
486-488	Blank
489-498	Contact FAX	Derived from IDFDV Field Identifier: ‘SUB-CONT-FAX’ (seq 1290)
499-499	Preferred Method of Problem Notification Code	Derived from IDFDV Field Identifier: ‘SUB-CONT-METH’ (seq 1300)
500-500	Preparer Code	Derived from IDFDV Field Identifier: ‘SUB-PREPARER’ (seq 1310)
501-512	Blank

Record Name: Code RE - Employer Record (Same as the Federal Code RE)#

Column	Description	Source
1-2	Record Identifier	Constant "RE"
3-6	Tax year CCYY From user specified FROM-TO period converted to CCYY
7	Agent Indicator Code	Derived from IDFDV Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500)
8-16	Employer/Agent EIN	System derived the applicable Federal reporting EIN, from IDGV or IDGR
17-25	Agent for EIN	Derived from IDFDV Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510)
26	Terminating Business Indicator	Derived from IDFDV Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520)
27-30	Establishment Number	Derived from IDFDV Field Identifier: ‘W2-ER-ESTAB’ (seq 1530)
31-39	Other EIN	Derived from IDFDV Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540)
40-96	Employer Name	Derived from IDFDV Field Identifier: ‘W2-ER-NAME’ (seq 2010)
97-118	Employer Location Address	Derived from IDFDV Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
119-140	Employer Delivery Address	Derived from IDFDV Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
141-162	Employer City	Derived from IDFDV Field Identifier: ‘W2-ER-CITY’ (seq 2040)
163-164	Employer State Abbreviation	Derived from IDFDV Field Identifier: ‘W2-ER-STATE’ (seq 2050)
165-169	Employer ZIP Code	Derived from IDFDV Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
170-173	Employer ZIP Code Extension	Derived from IDFDV Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
174-174	Kind of Employer	Derived from IDFDV Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120)
175-178	Blank
179-201	Employer Foreign State/Province	Derived from IDFDV Field Identifier: ‘W2-ER-F-STATE’ (seq 2080)
202-216	Employer Foreign Postal Code	Derived from IDFDV Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090)
217-218	Employer Country Code	Derived from IDFDV Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100)
219	Employment Code	From IDGR ‘W2 Employment Type’ or IPRLU FICA and Medicare method If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from IDGR screen A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment
220	Tax Jurisdiction Code	Derived from IDFDV Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110)
221	Third-Party Sick Pay Indicator	Derived from IDFDV Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480)
222-512	Blank

Record Name: Code RS - State Wage Record (Specific for the State of Maine)#

Column	Description	Source
1-2	Record Identifier	Constant "RS"
3-4	State code, appropriate FIPS postal numeric code	System Derived from the State being reported, from IDFDV sequence 7000 e.g. Numeric Code for Maine is "23"
5-9	Taxing Entity Code If County, City or School district tax is reported, this field is derived from IDGV 'W2 TAXING ENTITY' field for the County, City or School district tax being reported
10-18	Social Security Number	Derived from IDFDV Field Identifier: ‘W2-EE-SSN’ (seq 2500) If an invalid SSN is encountered, this field is entered with zeroes.
19-33	Employee First Name	Derived from IDFDV Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
34-48	Employee Middle Name or Initial	Derived from IDFDV Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
49-68	Employee Last Name	Derived from IDFDV Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
69-72	Employee Suffix	Derived from IDFDV Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
73-94	Employee Location Address	Derived from IDFDV Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
95-116	Employee Delivery Address	Derived from IDFDV Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
117-138	Employee City	Derived from IDFDV Field Identifier: ‘W2-EE-CITY’ (seq 2620)
139-140	Employee State Abbreviation	Derived from IDFDV Field Identifier: ‘W2-EE-STATE’ (seq 2630)
141-145	Employee ZIP Code	Derived from IDFDV Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
146-149	Employee ZIP Code Extension	Derived from IDFDV Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
150-154	Blank
155-177	Employee Foreign State/Province	Derived from IDFDV Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
178-192	Employee Foreign Postal Code	Derived from IDFDV Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
193-194	Employee Country Code	Derived from IDFDV Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
195-196	Optional code State Specific Data If not used, enter blanks
197-202	Reporting Period MMCCYY	From user specified Period End Date converted to MMCCYY for the quarter e.g. Period End Date = ‘31-Dec-2003’, then reporting period is ‘122003’
203-273 ME	Not Required by the state of Maine
274-275	State code, appropriate FIPS postal numeric code	System Derived from the State being reported Maine is “23”
276-286	State Taxable Wages	Derived from IDFDV Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
287-297	State Income Tax Withheld	Derived from IDFDV Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
298-337 ME	Not Required
338-348 ME	State Withholding Account Number	Derived from IDFDV Field Identifier: ‘W2-STATE-REGIST’ for the reporting State When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from IDGV for the SUI Registration of the state
349-512 ME	Not Required

Multiple Code RS records

Multiple code RS records are generated for an employee if there is applicable county, city or school district tax information to be reported for a state. In this case, the state wages and tax will be zero for the subsequent code RS records.

Quarterly UI Wage Reporting – ICESA Format#

RPYEU must be run and the following selected to generate Maine state file information:

Media Format:	State SUI File Format
Select State:	Maine, USA

• The state of Maine must be selected in the ‘Report List Filters’.
• Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
• The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in ICESA format.
• Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

Quarterly UI Wage Magnetic Media Reporting - ICESA Format#

Please note that the following ‘Not Required’ fields may or may not always contain blanks. Note: Columns marked with 'ME' indicate it is a Maine specific requirement which is not the standard record format

Record Name: Code A - Transmitter Record #

Column	Description	Source
1-1	Record Identifier	Constant ‘A’
2-5	Payment Year The year for which this report is being prepared	From user specified FROM-TO period converted to YYYY
6-14	Transmitter’s Federal EIN Enter only numeric characters; omit hyphens, prefixes and suffixes	Derived from IDFDV Field Identifier: ‘TRAN EIN’
15-1	Taxing Entity Code	Constant ‘UTAX’
19-23	Not Required Any information entered in these positions will be ignored
24-73	Transmitter Name The transmitter name of the organization submitting the file	Derived from IDFDV Field Identifier: ‘TRAN NAME’
74-113	Transmitter Street Address. The street address of the organization submitting the file	Derived from IDFDV Field Identifier: ‘TRAN ADDRESS’
114-138	Transmitter City The city of the organization submitting the file	Derived from IDFDV Field Identifier: ‘TRAN CITY’
139-140	Transmitter State The standard two character FIPS postal abbreviation	Derived from IDFDV Field Identifier: ‘TRAN STATE’
141-153	Not Required Any information entered in these positions will be ignored
154-158	Transmitter ZIP Code A valid ZIP code	Derived from IDFDV Field Identifier: ‘TRAN ZIP CODE’
159-163	Transmitter ZIP Code extension Use this field as necessary for the four digit extension of ZIP code. Include hyphen in position 159	Derived from IDFDV Field Identifier: ‘TRAN ZIP EXTN’ (include ‘-‘ in position 159)
164-193	Transmitter Contact Title of individual from transmitter organization responsible for the accuracy of the wage report	Derived from IDFDV Field Identifier: ‘TRAN CONTACT’
194-203	Transmitter Contact Telephone Number Telephone number at which the transmitter contact can be telephoned	Derived from IDFDV Field Identifier: ‘TRAN CONTACT PHONE’
204-207	Telephone Extension/Box Enter transmitter telephone extension or message box	Derived from IDFDV Field Identifier: ‘TRAN CONTACT EXTN’
208-275 ME	Not Required Any information entered in these positions will be ignored

Record Name: Code B - Authorization Record (optional)#

Column	Description	Source
1-1	Record Identifier	Constant ‘B’
2-5	Payment Year The year for which this report is being prepared
6-14	Transmitter’s Federal EIN Enter only numeric characters BASIC EIN
15-22	Computer The manufacturer’s name	Derived from IDFDV Field Identifier: ‘BASIC COMPUTER’
23-24	Internal Label ‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette	Derived from IDFDV Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters)
25-25	Not Required Any information entered in these positions will be ignored
26-27	Density ‘16’, ‘62’, ‘38’, or blank for diskette
28-30	Recording Code (Character Set) “EBC’, or ‘ASC’ Always ‘ASC’ for diskette
31-32	Number of Tracks ‘09’, or ‘18’, or blanks for diskette
33-34	Blocking Factor Enter the blocking factor of the file, not to exceed 85 Enter blanks for diskette
35-38	Taxing Entity Code	Constant ‘UTAX’
39-146 ME	Not Required Any information entered in these positions will be ignored
147-190	Organization Name The name of the organization to which the media should be returned	Derived from IDFDV Field Identifier: ‘BASIC NAME’
191-225	Street Address The street address of the organization to which the media should be returned	Derived from IDFDV Field Identifier: ‘BASIC ADDRESS’
226-245	City The city of the organization to which the media should be returned	Derived from IDFDV Field Identifier: ‘BASIC CITY’
246-247	State Enter the standard two character FIPS postal abbreviation	Derived from IDFDV Field Identifier: ‘BASIC STATE’
248-252 ME	Not Required Any information entered in these positions will be ignored
253-257	ZIP Code A valid ZIP code	Derived from IDFDV Field Identifier: ‘BASIC ZIP CODE’
258-262	ZIP Code extension The four digit extension of ZIP code, including the hyphen in position 258	Derived from IDFDV Field Identifier: ‘BASIC ZIP EXTN’
263-275	Not Required Any information entered in these positions will be ignored

Record Name:Code E - Employer Record #

Column	Description	Source
1-1	Record Identifier	Constant ‘E’
2-5	Payment Year The year for which the report is being prepared
6-14	Federal EIN Enter only numeric characters	Derived from the IDGV State SUI Registration
15-23 ME	Not Required Any information entered in these positions will be ignored
24-73	Employer Name Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency	Derived from the Entity
74-113	Employer Street Address	Derived from the Entity Location
114-138	Employer City The city of employer’s mailing address	Derived from the Entity Location
139-140	Employer State The standard two character FIPS postal abbreviation of the employer’s address	Derived from the Entity Location
141-148 ME	Not Required Any information entered in these positions will be ignored
149-153	ZIP code extension Enter four digit extension of ZIP code, including the hyphen in position 149	Derived from the Entity Location
154-158	ZIP code A valid ZIP code	Derived from the Entity Location.
159-166 ME	Not Required Any information entered in these positions will be ignored
167-170	Taxing Entity Code	Constant ‘UTAX’
171-172	State Identifier Code The state FIPS postal numeric code for the state to which wages are being reported The Code for Maine is ‘23’
173-187UC Employer Account Number	Derived from the IDGV State SUI Registration
188-189	Reporting Period ‘03’, ‘06’, ‘09’, or ‘12’
190-190	No Workers/No Wages Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record Enter ‘1’ to indicate otherwise
191-208 ME	Not Required Any information entered in these positions will be ignored
209-217 ME	Preparer EIN
218-224 ME	Processor License Code
225-228 ME	Total Number of Employees subject to Maine withholding Sum of all employees in the ‘S’ record who is subject to Maine withholding tax
229-257 ME	Not Required Any information entered in these positions will be ignored
258-268 ME	Withholding Account ID Number	Derived from IDFDV Field Identifier: ‘OTHER EIN’
269-275 ME	Not Required Any information entered in these positions will be ignored

Record Name: Code S – Employee Wage Record #

Column	Description	Source
1-1	Record Identifier	Constant ‘S’
2-10	Social Security Number Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
11-30	Employee Last Name
31-42	Employee First Name
43-43	Employee Middle Initial	Enter employee middle initial Leave blank if no middle initial
44-45	State Code The state FIPS postal numeric code for the state to which wages are being reported Maine is code ‘23’
46-51 ME	Reporting Quarter and Year The Last Month End Date of the quarter for which this report applies (i.e. 062012 for 2nd quarter of 2012)
52-63 ME	Not Required Any information entered in these positions will be ignored
64-77	State QTR Unemployment Insurance Total Wages Quarterly wages subject to unemployment taxes
78-91	State QTR Unemployment Insurance Excess Wages Quarterly wages in excess of the state UI taxable wage base This field is not mandatory
92-105	State QTR Unemployment Insurance Taxable Wages State QTR UI total wages less state QTR UI excess wages This field is not mandatory
106-142 ME	Not Required Any information entered in these positions will be ignored
143-146	Taxing Entity Code	Constant ‘UTAX’
147-156 ME	State Unemployment Insurance Account Number	SUI Registration Number from IDGV
157-176 ME	Not Required
177-190 ME	Quarterly Wage subject to Maine state income tax Not required
191-204 ME	Quarterly Maine income tax withheld
205-205 ME	Seasonal Indicator
206-210 ME	Not Required Any information entered in these positions will be ignored
211-211 ME	Wage Plan Code Not mandatory Enter zero
212-212	Month-1 Employment Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’ Not required
213-213	Month-2 Employment\ \Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’ Not Required
214-214	Month-3 Employment Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’ Not Required
215-225 ME	Withholding Account ID No	Derived from IDFDV, Field Identifier: ‘OTHER EIN’
226-226 ME	Female Employment Enter ‘1’ for Female, ‘0’ for Male
227-234 ME	Seasonal Period Start Not used Fill with zeros
235-242 ME	Seasonal Period End Not used Fill with zeros
243-275 ME	Not Required Any information entered in these positions will be ignored

Record Name: Code T - Total Record #

Column	Description	Source
1-1	Record Identifier	Constant ‘T’
2-8	Total Number of Employees The total number of ‘S’ records since the last ‘E’ record
9-12	Taxing Entity Code	Constant ‘UTAX’
13-22 ME	UC Employer Account Number	SUI Registration Number from IDGV
23-26 ME	Not Required Any information entered in these positions will be ignored
27-40	State QTR Unemployment Insurance Total Wages for employer QTR wages subject to state unemployment taxes Total of this field on all ‘S’ records since the last ‘E’ record
41-54	State QTR Unemployment Insurance Excess Wages for employer QTR wages in excess of the state UI taxable wage base Total of all ‘S’ records since the last ‘E’ record
55-68	State QTR Unemployment Insurance Taxable Wages for employer QTR UI total wages less state QTR UI excess wages Total of all ‘S’ records since the last ‘E’ record
69-87 ME	Not Required Any information entered in these positions will be ignored
88-100	UI Contributions Due UI taxes due QTR state UI taxable wages times UI tax rate
101-111 ME	Competitive Skills Scholarship Fund Assessment Due Fill with zeros
112-122 ME	Voucher Payments Income Tax Withholding Payments made
123-133 ME	Income Tax Withholding Due Tax Withheld – (Credit + Voucher Payment)
134-144 ME	Blanks Enter Spaces
145-148 ME	Adjusted UC Contribution Rate Required field
149-152 ME	Competitive Skills Scholarship Fund assessment rate Fill with zeros
153-173 ME	Not Required Any information entered in these positions will be ignored
174-174 ME	ACH Debit Election Blanks
175-185	Total Payment Due Amount Due with this Return (Total Income Tax Withholding + UC Contributions)
186-186 ME	ACH Account Type Blanks
187-195 ME	ACH Bank Routing Number Blanks
196-212 ME	ACH Bank Account Number Blanks
213-226	State Income Tax withheld Main Income Tax Withheld this quarter.
227-233	Month-1 Employment for employer Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month Total of all ‘S’ records after the last ‘E’ record Right Justify, fill with zeros
234-240	Month-2 Employment Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month. Total of all ‘S’ records after the last ‘E’ record Right Justify, fill with zeros
241-247	Month-3 Employment Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month. Total for all ‘S’ records after the last ‘E’ record Right Justify, fill with zeros
248-254 ME	Female Employment Month-1 Right Justify, fill with zeros
255-261 ME	Female Employment Month-2 Right Justify, fill with zeros
262-268 ME	Female Employment Month-3 Right Justify, fill with zeros
269-275 ME	Blanks Any information entered in these positions will be ignored

Record Name: Code F - Final Record #

Column	Description	Source
1-1	Record Identifier	Constant ‘F’
2-11	Total Number of Employees in File Enter the total number of ‘S’ records in the entire file
12-21	Total Number of Employers in File Enter the total number of ‘E’ records in the entire file
22-25	Taxing Entity Code	Constant ‘UTAX’
26-40 ME	Not Required Any information entered in these positions will be ignored
41-55	Quarterly State Unemployment Insurance Total Wages in File QTR wages subject to state UI tax Total of this field for all ‘S’ records in the file
56-275 ME	Not Required Any information entered in these positions will be ignored

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Notes#

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