RPYEU Report Parameters
Annual Form Code | Mandatory. Annual Form Code HL$US-W2-20YY, defined on the IDFDV form. NOTE: Always use the current year form code. DO NOT use a prior year form code as the Identifiers may be obsolete. |
Period Type | Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting. |
Period End Date | Mandatory. Defines the end date of the reporting period. |
Media Format | Mandatory. Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records). |
Directory Name | Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced |
Media File Name | Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced |
RPYEU Report Filters
Select State | Massachusetts, USA |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RA" |
3-11 | Submitter’s Employer ID Number (EIN) | Required. Derived from the ‘SUB-ER-EIN’ IDFDV Field Identifier (seq 1000). Numeric only. |
12-19 | User Identification (User ID) | Required. Enter the eight-character BSO User ID assigned to the employee who is attesting to the accuracy of this file. |
20-23 | Software Vendor Code | Enter the numeric four-digit Software Vendor Identification Code assigned by the National Association of Computerized Tax Processors (NACTP). If "99 (Off-the-Shelf Software)" is entered in the Software Code field (positions 36-37) enter the Software Vendor Code. Otherwise, fill with blanks. |
24-28 | Blank | Fill with blanks. Reserved for SSA use. |
29 | Resub Indicator | Enter "1" if this file is being resubmitted. Otherwise, enter "0" (zero). |
30-35 | Resub Wage File Identifier (WFID) | If "1" was entered in Resub Indicator field (position 29), enter the WFID displayed on the notice SSA sent. Otherwise, fill with blanks. |
36-37 | Software Code | Enter "99" to indicate 'Off-the-Shelf Software' |
38-94 | Company Name | Enter the Company Name. Left justify and fill with blanks. |
95-116 | Location Address | Enter the company's location address (Attention, Suite, Room Number, etc). Left justify and fill with blanks |
117-138 | Delivery Address | Enter the company's delivery address (Street or Post Office Box). Example: 123 Main Street. Left justify and fill with blanks |
139-160 | City | Enter the company's city. Left justify and fill with blanks |
161-162 | State Abbreviation | Enter the company's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks |
163-167 | ZIP Code | Enter the company's ZIP code. For a foreign address, fill with blanks |
168-171 | ZIP Code Extension | Enter the company's four-digit extension of the ZIP code. If not applicable, fill with blanks |
172-176 | Blank | Fill with blanks. Reserved for SSA use. |
177-199 | Foreign State/Province | If applicable, enter the company's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
200-214 | Foreign Postal Code | If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. |
215-216 | Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
217-273 | Submitter Name | Required. Enter the name of the organization's submitter to receive error notification if this file cannot be processed. Left Justify and fill with blanks. Derived from the ‘SUB-SUBM-NAME’ IDFDV Field Identifier (seq 1150). |
274-295 | Submitter Location Address | Enter the submitter's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. Derived from the ‘SUB-SUBM-LOCN’ IDFDV Field Identifier (seq 1160). |
296-317 | Submitter Delivery Address | Required. Enter the submitter's delivery address (Street or Post Office Box). Left justify and fill with blanks. Derived from the ‘SUB-SUBM-DELIV’ IDFDV Field Identifier (seq 1170). |
318-339 | Submitter City | Required. Enter the submitter's city. Left justify and fill with blanks. Derived from the ‘SUB-SUBM-CITY’ IDFDV Field Identifier (seq 1180). |
340-341 | Submitter State Abbreviation | Required. Enter the submitter's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks. Derived from the ‘SUB-SUBM-STATE’ IDFDV Field Identifier (seq 1190). |
342-346 | Submitter ZIP Code | Required. Enter the submitter's ZIP Code. For a foreign address, fill with blanks. Derived from the ‘SUB-SUBM-ZIP’ IDFDV Field Identifier (seq 1200). |
347-350 | Submitter ZIP Code extension | Enter the submitter's four-digit extension of the ZIP code. If not applicable, fill with blanks. Derived from the ‘SUB-SUBM-ZIP-EXT’ IDFDV Field Identifier (seq 1210). |
351-355 | Blank | Fill with blanks. Reserved for SSA use |
356-378 | Foreign State/Province | If applicable, enter the submitter's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
379-393 | Foreign Postal Code | If applicable, enter the submitter's foreign Postal Code. Left justify and fill with blanks. Otherwise, fill with blanks. |
394-395 | Country Code | If one of the following applies, fill with blanks * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
396-422 | Contact Name | Required. Enter the name of the person to be contacted by SSA concerning processing problems. Left justify and fill with blanks. Derived from the ‘SUB-CONT-NAME’ IDFDV Field Identifier (seq 1250). |
423-437 | Contact Phone Number | Required. Enter the contact's phone number with numeric valies only (including area code). Do not use any special characters. Left justify and fill with blanks. NOTE: It is imperative that the contact's telephone number be entered in the appropriate positions. Failure to include correct and complete submitter contact information may, in some cases, delay the timely processing of your file. Derived from the ‘SUB-CONT-TEL’ IDFDV Field Identifier (seq 1260). |
438-442 | Contact Phone Extension | Enter the contact's telephone extension. Left justify and fill with blanks. Derived from the ‘SUB-CONT-TEL-EXT’ IDFDV Field Identifier (seq 1270). |
443-445 | Blank | Fill with blanks. Reserved for SSA use. |
446-485 | Contact E-mail/Internet | Enter the contact's e-mail/internet address. Derived from the ‘SUB-CONT-EMAIL’ IDFDV Field Identifier (seq 1280). |
486-488 | Blank | Fill with blanks. Reserved for SSA use. |
489-498 | Contact Fax | If applicable, enter the contact's fax number (including area code). Otherwise, fill with blanks. Derived from the ‘SUB-CONT-FAX’ IDFDV Field Identifier (seq 1290). |
499 | Blank | Fill with blanks. Reserved for SSA use. |
500 | Preparer Code | Enter one of the following codes to indicate who prepared this file: * A = Accounting Firm * L = Self Prepared * S = Service Bureau * P = Parent Company * O = Other If more than one code applies, use the code that best describes who prepared this file. |
501-512 | Blank | Fill with blanks. Reserved for SSA use. |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RE" |
3-6 | Tax year | Required. Enter the tax year for this report (YYYY). Derived from the user defined FROM-TO period, converted to YYYY. |
7 | Agent Indicator Code | If applicable, enter one of the following codes: * 1 = 2678 Agent * 2 = Common Paymaster * 3 = 3504 Agent If more than one code applies, use the one that best describes your status as an agent. Otherwise, fill with a blank. |
8-16 | Employer/Agent EIN | Required. Derived from the applicable Federal reporting EIN, from IDGV or IDGR. |
17-25 | Agent for EIN | If "1" was entered in the Agent Indicator Code field (position 7), enter the client-employer's EIN for which you are an Agent. Otherwise, fill with blanks. |
26 | Terminating Business Indicator | If this is the last tax year that W-2s will be filed under this EIN, enter "1". Otherwise, enter 0 (zero). |
27-30 | Establishment Number | For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE (Employer) Record. Otherwise, fill with blanks. |
31-39 | Other EIN | For this tax year, if you submitted tax payments to the IRS under Form 941, 943, 944, CT-1 or Schedule H or W2 data to SSA, and a different EIN was used from the EIN in positions 8-16, enter the other EIN. Otherwise, fill with blanks. |
40-96 MA | Employer Name | Required. If you entered a “1” in position 7, agent Indicator Code field, enter the Employer name associated with the EIN in position 17-25. If you entered a “2” in position 7, enter the employer name associated with the EIN in position 8-16. If you entered a “blank” in position 7, enter the employer name associated With the EIN in position 8-16. |
97-118 | Employer Location Address | Enter the employer's location address (Attention, Suite, Room Number, etc.) Left justify and fill with blanks. Derived from the 'W2-ER-LOCN-ADDR' IDFDV Field Identifier (seq 2020). |
119-140 | Employer Delivery Address | Enter the employer's delivery address (Street or Post Office Box). Left justify and fill with blanks. Derived from the 'W2-ER-DELIV-ADDR' IDFDV Field Identifier (seq 2030). |
141-162 | Employer City | Enter the employer's city. Left justify and fill with blanks. Derived from the 'W2-ER-CITY' IDFDV Field Identifier (seq 2040). |
163-164 | Employer State Abbreviation | Enter the employer's State or commonwealth/territory. Use a postal abbreviation. For a foreign address, fill with blanks. Derived from the 'W2-ER-STATE' IDFDV Field Identifier (seq 2050). |
165-169 | Employer ZIP Code | Enter the employer's ZIP Code. For a foreign address, fill with blanks. Derived from the 'W2-ER-ZIP' IDFDV Field Identifier (seq 2060). |
170-173 | Employer ZIP Code Extension | Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. Derived from the 'W2-ER-ZIP-EXT' IDFDV Field Identifier (seq 2070). |
174 | Kind of Employer | Required. Enter the appropriate kind of employer: * F = Federal Government * State/local non-501c * T = 501c non-government * Y = State/local 501c * N = None apply NOTE: Leave blank if the tax jurisdiction Code in position 220 of the RE (Employer) Records is "P" (Puerto Rico). |
175-178 | Blank | Fill with blanks. Reserved for SSA use. |
179-201 | Foreign State/Province | If applicable, enter the employer's foreign State/Province. Left justify and fill with blanks. Otherwise, fill with blanks. |
202-216 | Foreign Postal Code | If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks. |
217-218 | Country Code | If one of the following applies, fill with blanks: * One of the 50 States of the U.S.A. * District of Columbia * Military Post Office (MPO) * American Samoa * Guam * Northern Mariana Islands * Puerto Rico * Virgin Islands Otherwise, enter the applicable Country Code. |
219 | Employment Code | Required. Enter the appropriate employment code: * A = Agriculture (Form 943) * H = Household (Schedule H) * M = Military (Form 941) * Q = Medicare Qualified Government Employment (Form 941) * X = Railroad (CT-1) * F = Regular (Form 944) * R = Regular (all others) (Form 941). NOTE: Railroad reporting is not applicable for Puerto Rico and territorial employers. |
220 | Tax Jurisdiction Code | Required. Enter the code that identifies the type of income tax withheld from the employee's earnings: * Blank (W-2) * V = Virgin Islands (W-2VI) * G = Guam (W-2GU) * S = American Samoa (W-2AS) * N = Northern Mariana Islands (W-2CM) * P = Puerto Rico (W-2PR/499R-2) |
221 | Third Party Sick Pay Indicator | Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero). |
222-248 | Employer Contact Name | Enter the name of the employer's contact. Left justify and fill with blanks. |
249-263 | Employer Contact Phone Number | Enter the employer's contact telephone number with numeric values only (including area code). Do not use any special characters. Left justify and fill with blanks. |
264-268 | Employer Contact Phone Extension | Enter the employer's contact telephone extension with numeric values only. Do not use any special characters. Left justify and fill with blanks. |
269-278 | Employer Contact Fax Number | If applicable, enter the employer's contact fax number with numeric values only (including area code). Do not use any special characters. Otherwise, fill with blanks. For US and US Territories only |
279-318 | Employer Contact E-Mail/Internet | Enter the employer's contact e-mail/internet address. |
319-512 | Blank | Fill with blanks. Reserved for SSA use. |
Column | Description | Source | |
---|---|---|---|
1-2 | Record Identifier | Constant "RS" | |
3-4 | State Code | Numeric Code, use ‘25’ for Massachusetts | |
5-9 MA | Blank | Fill with blanks | |
10-18 | Social Security Number | Enter the employee's SSN. If no SSN is available, enter zeros. Derived from the ‘W2-EE-SSN’ IDFDV Field Identifier. | |
19-33 | Employee First Name | Enter the employee's first name. Left justify and fill with blanks. | Derived from IDFDV W2-EE-FIRST-NAME Field Identifier |
34-48 | Employee Middle Name or Initial | Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-MIDDLE’ |
49-68 | Employee Last Name | Enter the employee's last name. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-LAST-NAME’ |
69-72 | Employee Suffix | Enter the employee's alphabetical suffix, if applicable. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-SUFFIX’ |
73-94 | Employee Location Address | Enter the employee's location address. Include suite, room number, etc. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-LOCN-ADDR’ |
95-116 | Employee Delivery Address | Enter the employee's delivery address. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-DELIV-ADDR’ |
117-138 | Employee City | Enter the employee's city. Left justify and fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-CITY’ |
139-140 | Employee State Abbreviation | Enter the employee's State postal abbreviation. Left justify and fill with blanks. For a foreign address, fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-STATE’ |
141-145 | Employee ZIP Code | Enter the employee's zip code. For a foreign address, fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-ZIP’ |
146-149 | Employee ZIP Code Extension | Enter the employee's four-digit zip code extension. If not applicable, fill with blanks. | Derived from IDFDV Field Identifier: ‘W2-EE-ZIP-EXT’ |
150-273 MA | Blank | Fill with blanks | |
274-275 | State code | Enter the appropriate FIPS postal numeric code. Massachusetts numeric code is "25" | Derived from the State being reported. |
276-286 | State Taxable Wages | Derived from IDFDV Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030) | |
287-297 | State Income Tax Withheld | Derived from IDFDV Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050) | |
298-337 MA | Blank | Fill with blanks | |
338-348 MA | Fica Medicare Tax | Right justify and zero fill | |
349-359 MA | Federal Mass Retirement | Right justify and zero fill | |
360-370 MA | Federal Mass Wages | Right justify and zero fill | |
371-381 MA | MAPFML | Employee contribution for Paid Family and Medical Leave. Right justifY and zero fill. | |
382-512 MA | Blank | Fill with blanks |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RT" |
3-9 | Number of RS Records | Total number of code "RS" records reported since last code "RE" record. Right justify and zero fill |
10-24 MA | Total State Taxable Wages | Total for all employee records Code RS reported on Code RE records. Right justify and zero fill |
25-39 MA | Total State Income Tax Withheld | Enter the total for all employee records Code RS reported since the last RE record. Right justify and zero fill |
40-512 MA | Blank |
RPYEU Report Parameters
Quarterly Form Code | Mandatory. Quarterly Form Code HL$US-W2-20YY, defined on the IDFDV form. Must be entered in order to produce the UI wage file in ICESA format. NOTE: Always use the current year form code. DO NOT use a prior year form code as the Identifiers may be obsolete. |
Period Type | Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting. |
Period End Date | Mandatory. Defines the end date of the reporting period. |
Media Format | Mandatory. Enter State SUI File Format. Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records). |
Directory Name | Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced |
Media File Name | Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced |
RPYEU Report Filters
Select State | Massachusetts, USA |
Column | Description | Source | |
---|---|---|---|
1-1 | Record Identifier | Constant ‘S’ | |
2-10 | Social Security Number | Enter the Employee’s social security number. If not known, enter ‘I’ in position 2 and blanks in position 3-10 | |
11-30 MA | Employee Last Name | ||
31-42 MA | Employee First Name | ||
43-43 MA | Employee Initial | ||
44-45 MA | State Code | Not Required by the State of Massachusetts. Fill with blanks | |
46-46 MA | Adjustment Code | Enter ‘0’ to indicate original submission | |
47-49 MA | Blank | ||
50-63 MA | State Quarterly Gross Wages | Enter the State gross quarterly wages | |
64-77 MA | Total State Quarterly Wages subject to unemployment taxes | Not required by the State of Massachusetts | |
78-131 MA | Other State Wages | Not required by the State of Massachusetts. Fill with blanks | |
132-134 MA | Hours Worked | Enter total hours worked during the reporting period. Decimals are not allowed | |
135-142 MA | Blank | Not required by the State of Massachusetts. Fill with blanks | |
143-146 MA | Taxing Entity Code | Not required by the State of Massachusetts. Fill with blanks | |
147-154 MA | State Unemployment Insurance Employer Account Number | ||
155-161 MA | Blank | Not required by the State of Massachusetts. Fill with blanks | |
162-165 MA | Unit/Division Location (plant code) | ||
166-176 MA | Blank | Not required by the State of Massachusetts. Fill with blanks | |
177-190 MA | Total State Taxable Wages | ||
191-204 MA | State Income Tax Withheld | ||
205-209 MA | Various | Not required by the State of Massachusetts. Fill with blanks | |
210-210 MA | Officer Code | Default value is ‘0’ | |
211-211 MA | Wage Plan Code | Not required by the State of Massachusetts. Fill with blanks | |
212-212 MA | 12th of the Month Employment Indicator – Month 1 | Enter ‘1’ if the employee worked on the 12th day of the 1st month of the reporting period | |
213-213 MA | 12th of the Month Employment Indicator – Month 2 | Enter ‘1’ if the employee worked on the 12th day of the 2nd month of the reporting period | |
214-214 MA | 12th of the Month Employment Indicator – Month 3 | Enter ‘1’ if the employee worked on the 12th day of the 3rd month of the reporting period | |
215-220 MA | Reporting Quarter and Year | Enter the quarter (2-digits) and the year (4-digits) that is being reported. Example: 01YYYY for January-March | |
221-232 MA | Not required by the State of Massachusetts. | Fill with blanks | |
233-275 MA | Not required by the State of Massachusetts. | Fill with blanks |
Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
If you have any comments or questions please email the Wiki Editor
All content © High Line Corporation