Tax Reporting - KY
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Kansas Annual and Quarterly Reporting#

What's New for Tax Year 2011#

The following changes have been noted for reporting W2 wages to the Federal Government in EGW2 format:

Set Up#

This document contains abbreviated set up requirement for the state of Kentucky only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

IDGV - State SUI Registration#

State File Procedures#

Annual W2 Wage Reporting – EFW2 File Format#

RPYEU must be run and the following selected to generate Kentucky state file information:
Report List Filters, Select State:Kentucky, USA
Parameters, Annual Form Code:(example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type:Year
Parameters, Period End Date:Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format:State File Format
The Directory and Media File Name parameters must be populated or an output file will not be produced.

State Magnetic Media Reporting – EFW2 Format#

Record name
Code RA - Transmitter Record (same as the federal code RA)

State Quarterly UI Wage Reporting – NASWA/ICESA format#

RPYEU must be run and the following selected to generate Kansas state file information:

State Magnetic Media Reporting – EFW2 (Formerly MMREF1) Format#

Record name: Code RA - Transmitter Record (same as the federal code RA)

Quarterly UI Wage Reporting – ICESA format#

- The user must run RPYEU and select the following to generate Kentucky State file information: Media Format: - State SUI File Format Select State: - Kentucky, USA

- The ‘Quarterly Form Code’ must be entered in order to produce the SUI file in ICESA format

- Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - Period Type: Quarter. - Period End Date: Enter the quarter end date, i.e. 30-Jun-2011. - Media File Type: State SUI File Format. - If the Directory Name/Media File Name is not supplied, an output file will not be produced.

QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – NASWA/ICESA format#

Record name: Code A - Transmitter Record

ICESA for the State of Kansas#


Notes#

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QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – ICESA format

(Please note that the following ‘Not Required’ fields may or may not always contain BLANKS).

Note: Columns coded with KY indicates it is a Kentucky specific requirement which is not the standard record format