Table of Contents
- Kansas Annual and Quarterly Reporting
- What's New for Tax Year 2011
- Set Up
- IDGV - State Registration
- IDGV - State SUI Registration
- State File Procedures
- Annual W2 Wage Reporting – EFW2 File Format
- State Media Magnetic Media Reporting – EFW2 File Format
- Quarterly UI Wage Reporting – ICESA format
- State Magnetic Media Reporting – EFW2 Format
- State Quarterly UI Wage Reporting – NASWA/ICESA format
- QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – NASWA/ICESA format
- ICESA for the state of Illinois
- Notes
Kansas Annual and Quarterly Reporting#
What's New for Tax Year 2011#
The following changes have been noted for reporting W2 wages to the Federal Government:- (W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
- (W2 Form) Code DD is added to Box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
- (W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2.
- (W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
- (W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
- (W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)
Set Up#
This document contains abbreviated set up requirement for the state of Kansas only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.IDGV - State Registration#
- The IDGV Definitiontab must be set up for ‘State Registration’ for State/Province: Kansas
- The IDGV Variables tab must be set up for ‘State Registration’ for State/Province: Kansas
- ‘W2 STATE MEDIA FILING’ - Must be ‘01’ to generate KS state wage file for KS state that includes the federal employee record types ‘RW’, “RO’,’RT’, and ‘RU’.
IDGV - State SUI Registration#
- The IDGV Definitiontab must be set up with ‘State SUI Registration’ for State/Province: Kansas
- The IDGV Variables tab must be set up with ‘State SUI Registration’ for State/Province: Kansas
- ‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for state of Kansas.
State File Procedures#
- The Kansas Department of Revenue accepts filing of state W2 wages via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via the NASWA/ICESA format.
- Records required for the W2 reporting are codes RA,RE,RW,RS,RT,RF; and for UI wage reporting are codes A,B,E,S
- When the EFW2 format to file for the state of Kansas, the IDGV must be set up as follows:
- for State Registration of Kansas, the IDGV Variables:
- ‘W2 STATE MEDIA FILING’ 01 – Federal Format with state information (if selected), including record types RW,RO,RT, and RU.
- for State Registration of Kansas, the IDGV Variables:
Annual W2 Wage Reporting – EFW2 File Format#
RPYEU must be run and the following selected to generate Kansas state file information:Report List Filters, Select State: | Kansas, USA |
Parameters, Annual Form Code: | (example: use standard form code‘HL$US-W2-2012’) |
Parameters, Period Type: | Year |
Parameters, Period End Date: | Year End Date (i.e. 31-Dec-2011) |
Parameters, Media Format: | Federal File Format |
State Media Magnetic Media Reporting – EFW2 File Format#
- Record name
- Header Record – Must be the first record in the EFW2 file
Quarterly UI Wage Reporting – ICESA format#
RPYEU must be run and the following selected to generate Illinois state file information:- The state of Illinois must be selected in the ‘Report List Filters’.
- Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
- The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in ICESA format.
- Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
- Period Type:Quarter
- Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
- Media File Type:State SUI File Format
- If the Directory Name/Media File Name is not supplied, an output file will not be produced.
State Magnetic Media Reporting – EFW2 Format#
Record name: Code RA - Transmitter Record (same as the federal code RA)State Quarterly UI Wage Reporting – NASWA/ICESA format#
- The user must run RPYEU and select the following to generate Kansas state file information:
- You must select state Kansas in the ‘Report List Filters’. - Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - Period Type: Quarter. - Period End Date: Enter the quarter end date, i.e. 30-Jun-2011. - Media File Type: State SUI File Format.
- If the Directory Name/Media File Name is not supplied, an output file will not be produced.
QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – NASWA/ICESA format#
Record name: Code A - Transmitter RecordICESA for the state of Illinois#
- The format details are found at the Illinois Department of Employment Security
Notes#
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