Tax Reporting - KS
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Kansas Annual and Quarterly Reporting#

What's New for Tax Year 2011#

The following changes have been noted for reporting W2 wages to the Federal Government:

Set Up#

This document contains abbreviated set up requirement for the state of Illinois only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

IDGV - State SUI Registration#

IDLN – Location Plant Code#

When RPYEU is run the first time, this UDF will be generated on IMUF for P2K_CM_LOCATIONS ‘LOCATION PLANT CODE’; this does not be set up manually.

State File Procedures#

Annual W2 Wage Reporting – EFW2 File Format#

RPYEU must be run and the following selected to generate Illinois state file information:
Report List Filters, Select State:Illinois, USA
Parameters, Annual Form Code:(example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type:Year
Parameters, Period End Date:Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format:Federal File Format

The Directory and Media File Name parameters must be populated or an output file will not be produced.

Media Format: Use ‘Federal File Format’ (in combination of the state selection of ‘Illinois’) to produce an EFW2 file for the state of Illinois that includes ‘RW’,’RO’,’RU’ records.

State Media Magnetic Media Reporting – EFW2 File Format#

Record name
Header Record – Must be the first record in the EFW2 file

Quarterly UI Wage Reporting – ICESA format#

RPYEU must be run and the following selected to generate Illinois state file information:

Quarterly UI Wage Magnetic Media Reporting - ICESA Format#

Record name: Code A – Transmitter Record Note: Numeric fields are zero filled and right justified. Alphanumeric fields are filled with spaces.

ICESA for the state of Illinois#


Notes#

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SET UP#

- This document contains abbreviated set up requirement for the state of Kansas only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration

- IDGV Definition Tab must be set up with ‘State Registration’ for State/Province: Kansas

- IDGV Variables Tab must be set up with ‘State Registration’ for State/Province: Kansas

‘W2 STATE MEDIA FILING’ - Must be ‘01’ to generate KS state wage file for KS state that includes the federal employee record types ‘RW’, “RO’,’RT’, and ‘RU’.

IDGV - State SUI Registration

- IDGV Definition Tab must be set up with ‘State SUI Registration’ for State/Province: Kansas

- IDGV Variables Tab must be set up with ‘State SUI Registration’ for State/Province: Kansas

‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate UI wage magnetic media file for state of Kansas

STATE FILE PROCEDURES#

- The state of Kansas Department of Revenue accepts filing of state W2 wages via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via the NASWA/ICESA format.

- Records required for the W2 reporting are codes RA,RE,RW,RS,RT,RF; and for UI wage reporting are codes A,B,E,S - Use the EFW2 format to file for the state of Kansas, the user must set up IDGV as follows: - for State Registration of Kansas, the IDGV Variable: ‘W2 STATE MEDIA FILING’ 01 – Federal Format with state information (if selected), including record types RW,RO,RT, and RU.

ANNUAL W2 WAGE REPORTING – EFW2 format#

- The user must run RPYEU and select the following to generate Kansas state file information:

Report List Filters, Select State: - Kansas, USA Parameters, Annual Form Code: - (example: use standard form code‘HL$US-W2-2012’) Parameters, Period Type: - Year Parameters, Period End Date: - Year End Date (i.e. 31-Dec-2011) Parameters, Media Format: - Federal File Format

The Directory and Media File Name parameters must be populated or an output file will not be produced.

STATE MAGNETIC MEDIA REPORTING – EFW2 Format#

Record name: Code RA - Transmitter Record (same as the federal code RA)

State Quarterly UI Wage Reporting – NASWA/ICESA format#

- The user must run RPYEU and select the following to generate Kansas state file information:

- You must select state Kansas in the ‘Report List Filters’. - Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - Period Type: Quarter. - Period End Date: Enter the quarter end date, i.e. 30-Jun-2011. - Media File Type: State SUI File Format.

- If the Directory Name/Media File Name is not supplied, an output file will not be produced.

QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – NASWA/ICESA format#

(Please note that the following ‘Not Required’ fields may or may not always contain BLANKS).

Note: Columns with KS indicates it is a state of Kansas specific requirement which is not the standard record format

Record name: Code A - Transmitter Record