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Delaware Annual and Quarterly Reporting#

What's New for Tax Year 2011#

The following changes have been noted for reporting W2 wages to the Federal Government:

• (W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
• (W2 Form) Code DD is added to box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
• (W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2.
• (W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
• (W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
• (W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)

Set Up#

This document contains abbreviated set up requirement for the state of Idaho only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definitiontab must be set up for ‘State Registration’ for State/Province: Idaho
• The IDGV Variables tab must be set up for ‘State Registration’ for State/Province: Idaho
  • ‘W2 STATE MEDIA FILING’ - Idaho State accepts W2 wage report with federal information, the Media Filing variable should be set to ‘02’, which will include state of Idaho information in the Federal File.

IDGV - State SUI Registration#

• The IDGV Definitiontab must be set up with ‘State SUI Registration’ for State/Province: Idaho
• The IDGV Variables tab must be set up with ‘State SUI Registration’ for State/Province: Idaho
  • ‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for Idaho

State File Procedures#

• The Idaho Department of Revenue accepts filing of Quarterly UI wages via magnetic media using the ICESA format.
• When using the EFW2 file format to file for the state of Idaho, the IDGV must be set up as follows:
  • for State Registration of Idaho, the IDGV Variables:
    • ‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other state information in the state file.

Annual W2 Wage Reporting – EFW2 File Format#

RPYEU must be run and the following selected to generate Idaho state file information:

Report List Filters, Select State:	Idaho, USA
Parameters, Annual Form Code:	(example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type:	Year
Parameters, Period End Date:	Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format:	State File Format

The Directory and Media File Name parameters must be populated or an output file will not be produced.

State Media Magnetic Media Reporting – EFW2 File Format#

Record Name: Code RA - Transmitter Record (same as the federal code RA) #

Column	Description
1-2	Record Identifier	Constant "RA"

3-11	Submitter’s Employer ID number (EIN) Numeric only	Derived from IDFDV, Field Identifier: ‘SUB-ER-EIN’ (seq 1000)

12-28 - Personal Identification Number (PIN) and Software Vendor Code - Derived from IDFDV, Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010) - Please note that this field contains an 8-character PIN in positions 12-19, a four character Software Vendor Code in positions 20-23, and 5 blank characters in positions 24-29

29 - Resub Indicator - Derived from IDFDV, Field Identifier: ‘SUB-RESUB-IND’ (seq 1020)

30-35 - Resub WFID - Derived from IDFDV, Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030)

36-37 - Software Code |Derived from IDFDV, Field Identifier:‘SUB-SOFTWARE’ (seq 1040)

38-94 - Company Name |Derived from IDFDV, Field Identifier:‘SUB-COMP-NAME’ (seq 1050)

95-116 - Location Address |Derived from IDFDV, Field Identifier:‘SUB-COMP-LOCN’ (seq 1060)

117-138 - Delivery Address |Derived from IDFDV, Field Identifier:‘SUB-COMP-DELIV’ (seq 1070)

139-160 - Company City |Derived from IDFDV, Field Identifier:‘SUB-COMP-CITY’ (seq 1080)

161-162 - Company State Abbreviation |Derived from IDFDV, Field Identifier:‘SUB-COMP-STATE’ (seq 1090)

163-167 - Company ZIP code |Derived from IDFDV, Field Identifier:‘SUB-COMP-ZIP’ (seq 1100)

168-171 - Company ZIP code extension |Derived from IDFDV, Field Identifier:‘SUB-COMP-ZIP-EXT’ (seq 1110)

172-176 - Blanks

177-199 - Company Foreign State/Province |Derived from IDFDV, Field Identifier:‘SUB-COMP-F-STATE’ (seq 1120)

200-214 - Company Foreign Postal Code |Derived from IDFDV, Field Identifier:‘SUB-COMP-F-POST’ (seq 1130)

215-216 - Company Country Code |Derived from IDFDV, Field Identifier:‘SUB-COMP-COUNTRY’ (seq 1140)

217-273 - Submitter Name |Derived from IDFDV, Field Identifier:‘SUB-SUBM-NAME’ (seq 1150)

274-295 - Submitter Location Address |Derived from IDFDV, Field Identifier:‘SUB-SUBM-LOCN’ (seq 1160)

296-317 - Submitter Delivery Address |Derived from IDFDV, Field Identifier:‘SUB-SUBM-DELIV’ (seq 1170)

318-339 - Submitter City |Derived from IDFDV, Field Identifier:‘SUB-SUBM-CITY’ (seq 1180)

340-341 - Submitter State Abbreviation |Derived from IDFDV, Field Identifier:‘SUB-SUBM-STATE’ (seq 1190)

342-346 - Submitter ZIP code |Derived from IDFDV, Field Identifier:‘SUB-SUBM-ZIP’ (seq 1200)

347-350 - Submitter ZIP code extension |Derived from IDFDV, Field Identifier:‘SUB-SUBM-ZIP-EXT’ (seq 1210)

351-355 - Blanks.

356-378 - Submitter Foreign State/Province |Derived from IDFDV, Field Identifier:‘SUB-SUBM-F-STATE’ (seq 1220)

379-393 - Submitter Foreign Postal Code |Derived from IDFDV, Field Identifier:‘SUB-SUBM-F-POST’ (seq 1230)

394-395 - Submitter Country Code |Derived from IDFDV, Field Identifier:‘SUB-SUBM-COUNTRY’ (seq 1240)

396-422 - Contact Name |Derived from IDFDV, Field Identifier:‘SUB-CONT-NAME’ (seq 1250)

423-437 - Contact Phone Number |Derived from IDFDV, Field Identifier:‘SUB-CONT-TEL’ (seq 1260)

438-442 - Contact Phone Extension |Derived from IDFDV, Field Identifier:‘SUB-CONT-TEL-EXT’ (seq 1270)

443-445 - Blanks

446-485 - Contact E-mail |Derived from IDFDV, Field Identifier:‘SUB-CONT-EMAIL’ (seq 1280)

486-488 - Blanks

489-498 - Contact FAX |Derived from IDFDV, Field Identifier:‘SUB-CONT-FAX’ (seq 1290)

499-499 - Preferred Method of Problem Notification Code |Derived from IDFDV, Field Identifier:‘SUB-CONT-METH’ (seq 1300)

500-500 - Preparer Code |Derived from IDFDV, Field Identifier:‘SUB-PREPARER’ (seq 1310)

501-512 - Blanks

Record name: Code RE - Employer Record (same as federal code RE)

Column Description

1-2 - Record Identifier - Constant "RE"

3-6 - Tax year CCYY - From user specified FROM-TO period converted to CCYY

7 - Agent Indicator Code |Derived from IDFDV, Field Identifier:‘W2-ER-AGENT-IND’ (seq 1500)

8-16 -Employer/Agent EIN - System derived the applicable Federal reporting EIN, from IDGV or IDGR

17-25 - Agent for EIN |Derived from IDFDV, Field Identifier:‘W2-ER-FOR-EIN’ (seq 1510)

26 - Terminating Business Indicator |Derived from IDFDV, Field Identifier:‘W2-ER-TERM-BUS’ (seq 1520)

27-30 - Establishment Number |Derived from IDFDV, Field Identifier:‘W2-ER-ESTAB’ (seq 1530)

31-39 - Other EIN |Derived from IDFDV, Field Identifier:‘W2-ER-OTHER-EIN’ (seq 1540)

40-96 - Employer Name |Derived from IDFDV, Field Identifier:‘W2-ER-NAME’ (seq 2010)

97-118 - Employer Location Address |Derived from IDFDV, Field Identifier:‘W2-ER-LOCN-ADDR’ (seq 2020)

119-140 - Employer Delivery Address |Derived from IDFDV, Field Identifier:‘W2-ER-DELIV-ADDR’ (seq 2030)

141-162 - Employer City |Derived from IDFDV, Field Identifier:‘W2-ER-CITY’ (seq 2040)

163-164 - Employer State Abbreviation |Derived from IDFDV, Field Identifier:‘W2-ER-STATE’ (seq 2050)

165-169 - Employer ZIP Code |Derived from IDFDV, Field Identifier:‘W2-ER-ZIP’ (seq 2060)

170-173 - Employer ZIP Code Extension |Derived from IDFDV, Field Identifier:‘W2-ER-ZIP-EXT’ (seq 2070)

174-174 - Kind of Employer |Derived from IDFDV, Field Identifier:‘W2-KIND-OF-EMPLOYER’ (seq 2120)

175-178 - Blanks

179-201 - Employer Foreign State/Province |Derived from IDFDV, Field Identifier:‘W2-ER-F-STATE’ (seq 2080)

202-216 - Employer Foreign Postal Code |Derived from IDFDV, Field Identifier:‘W2-ER-F-POSTAL’ (seq 2090)

217-218 - Employer Country Code |Derived from IDFDV, Field Identifier:‘W2-ER-COUNTRY’ (seq 2100)

219 - Employment Code - from IDGR ‘W2 Employment Type’ or IPRLU FICA and Medicare method - If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting - otherwise the W2 Type of employment is derived from IDGR screen

- a set of code RE, RW/RO/RS, RT/RU records will be generated for different type of employment

220 - Tax Jurisdiction Code |Derived from IDFDV, Field Identifier:‘W2-ER-TAX-JURIS’ (seq 2110)

221 - Third-Party Sick Pay Indicator |Derived from IDFDV, Field Identifier:‘SUB-3RD-PARTY-SICK’ (seq 1480)

222-512 - Blanks.

Record name: Code RW - Employee Wage Record (same as federal code RW)

Column Description

1-2 - Record Identifier - Constant "RW"

3-11 - Social Security Number |Derived from IDFDV, Field Identifier:‘W2-EE-SSN’ (seq 2500) - if an invalid SSN is encountered, this field is entered with zeroes.

12-26 - Employee First Name |Derived from IDFDV, Field Identifier:‘W2-EE-FIRST-NAME’ (seq 2510)

27-41 - Employee Middle Name or Initial |Derived from IDFDV, Field Identifier:‘W2-EE-MIDDLE’ (seq 2520)

42-61 - Employee Last Name |Derived from IDFDV, Field Identifier:‘W2-EE-LAST-NAME’ (seq 2530)

62-65 - Employee Suffix |Derived from IDFDV, Field Identifier:‘W2-EE-SUFFIX’ (seq 2540)

66-87 - Employee Location Address |Derived from IDFDV, Field Identifier:‘W2-EE-LOCN-ADDR’ (seq 2600)

88-109 - Employee Delivery Address |Derived from IDFDV, Field Identifier:‘W2-EE-DELIV-ADDR’ (seq 2610)

110-131 - Employee City |Derived from IDFDV, Field Identifier:‘W2-EE-CITY’ (seq 2620)

132-133 - Employee State Abbreviation |Derived from IDFDV, Field Identifier:‘W2-EE-STATE’ (seq 2630)

134-138 - Employee ZIP Code |Derived from IDFDV, Field Identifier:‘W2-EE-ZIP’ (seq 2640)

139-142 - Employee ZIP Code Extension |Derived from IDFDV, Field Identifier:‘W2-EE-ZIP-EXT’ (seq 2650)

143-147 - Blanks

148-170 - Employee Foreign State/Province |Derived from IDFDV, Field Identifier:‘W2-EE-F-STATE’ (seq 2660)

171-185 - Employee Foreign Postal Code |Derived from IDFDV, Field Identifier:‘W2-EE-F-POSTAL’ (seq 2670)

186-187 - Employee Country Code |Derived from IDFDV, Field Identifier:‘W2-EE-COUNTRY’ (seq 2680)

188-198 - Wages, Tips and other compensation |Derived from IDFDV, Field Identifier:‘W2-FIT-WAGE’ (seq 3000)

199-209 - Federal Income Tax Withheld |Derived from IDFDV, Field Identifier:‘W2-FIT-TAX’ (seq 3010)

210-220 - Social Security Wages |Derived from IDFDV, Field Identifier:‘W2-SSN-WAGE’ (seq 3020)

221-231 - Social Security Tax Withheld |Derived from IDFDV, Field Identifier:‘W2-SSN-TAX’ (seq 3030)

232-242 - Medicare Wages & Tips |Derived from IDFDV, Field Identifier:‘W2-MEDI-WAGE’ (seq 3040)

243-253 - Medicare Tax Withheld |Derived from IDFDV, Field Identifier:‘W2-MEDI-TAX’ (seq 3050)

254-264 - Social Security Tips |Derived from IDFDV, Field Identifier:‘W2-SSN-TIP’ (seq 3060)

265-275 - Advanced Earned Income Credit |Derived from IDFDV, Field Identifier:‘W2-EIC’ (seq 3080)

276-286 - Dependent Care Benefits |Derived from IDFDV, Field Identifier:‘W2-DEP-CARE’ (seq 3090)

287-297 - Deferred Compensation contribution to Section 401(k) |Derived from IDFDV, Field Identifier:‘W2-CODE-D’ (seq 4030)

298-308 - Deferred Compensation contribution to Section 403(b) |Derived from IDFDV, Field Identifier:‘W2-CODE-E’ (seq 4040)

309-319 - Deferred Compensation contribution to Section 408(k)(6) |Derived from IDFDV, Field Identifier:‘W2-CODE-F’ (seq 4050)

320-330 - Deferred Compensation contribution to Section 457(b) |Derived from IDFDV, Field Identifier:‘W2-CODE-G’ (seq 4060)

331-341 - Deferred Compensation contribution to Section 501(c)(18)(D) |Derived from IDFDV, Field Identifier:‘W2-CODE-H’ (seq 4070)

342-352 - Military Employee’s Basic Quarters and Combat Pay |Derived from IDFDV, Field Identifier:‘W2-CODE-Q’ (seq 4140)

353-363 - Non-qualified Plan section 457 |Derived from IDFDV, Field Identifier:‘W2-NQUAL-457’ (seq 3102)

364-374 - Employer Contribution to a Health Savings Account |Derived from IDFDV, Field Identifier:‘W2-CODE-W’ (seq 4190)

375-385 - Non-qualified Plan Not section 457 |Derived from IDFDV, Field Identifier:‘W2-NQUAL-N457’ (seq 3104)

386-407 - Blanks

408-418 - Employer cost of premiums for Group Term Life insurance over $50000 |Derived from IDFDV, Field Identifier:‘W2-CODE-C’ (seq 4020)

419-429 - Income from Non-statutory Stock Options |Derived from IDFDV, Field Identifier:‘W2-CODE-V’ (seq 4180)

430-462 - blank

463-473 - Cost of Employer-Sponsored Health Coverage |Derived from IDFDV, Field Identifier:‘W2-CODE-DD’ (seq 4250)

474-485 - blank

486 - Statutory Employee Indicator |Derived from IDFDV, Field Identifier:‘W2-STAT-EE’ (seq 6000) - if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered

487 - blank

488 - Retirement Plan Indicator |Derived from IDFDV, Field Identifier:‘W2-RETIRE-PLAN’ (seq 6020) - if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered

489 - Third-Party Sick Pay Indicator |Derived from IDFDV, Field Identifier:‘W2-3PARTY-SICK’ (seq 6060) - if the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered

490-512 - blank

Record name: Code RO - Employee Wage Record (Optional for State Quarterly Reporting)

Column Description

1-2 - Record Identifier - Constant ‘RO’

3-11 - blank

Location 12 to 264 do not apply to Puerto Rico, Virgin Islands, American Samoa, Guam, or Northern Mariana Islands Employees.

12-22 - Allocated Tips |Derived from IDFDV, Field Identifier:‘W2-ALLOC-TIP’ (seq 3070)

23-33 - Uncollected Employee Tax on Tips - combined the uncollected social security tax and the uncollected medicare tax |Derived from IDFDV, Field Identifier:‘W2-CODE-A’ + Field Identifier: ‘W2-CODE-B’ (seq 4010)

34-44 - Medical Savings Account |Derived from IDFDV, Field Identifier:‘W2-CODE-R’ (seq 4150)

45-55 - Simple Retirement Account |Derived from IDFDV, Field Identifier:‘W2-CODE-S’ (seq 4160)

56-66 - Qualified Adoption Expenses |Derived from IDFDV, Field Identifier:‘W2-CODE-T’ (seq 4170)

67-77 - Uncollected SSA tax on Group Ins > 50000 |Derived from IDFDV, Field Identifier:‘W2-CODE-M’ (seq 4110)

78-88 - Uncollected Medicare tax on Group Ins > 50000 |Derived from IDFDV, Field Identifier:‘W2-CODE-N’ (seq 4120)

89-110 - blank

111-121 - Designated Roth Contribution under section 457(b) |Derived from IDFDV, Field Identifier:‘W2-CODE-EE’ (seq 4260)

122-264 - blank

Location 265 to 362 are for Puerto Rico employees only.

265 - Civil Status

266-274 - Spouse’s SSN - blank

275-285 - Wages Subject to Puerto Rico Tax - stored as zeroes

286-296 - Commissions Subject to Puerto Rico Tax - stored as zeroes

297-307 - Allowances Subject to Puerto Rico Tax - stored as zeroes

308-318 - Tips Subject to Puerto Rico Tax - stored as zeroes

319-329 - Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax - stored as zeroes

330-340 - Puerto Rico Tax Withheld - stored as zeroes

341-351 - Retirement Fund Subject to Puerto Rico Tax - stored as zeroes

352-362 - blank

Location 363 to 384 are for Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees.

363-373 - Total wages, tips and other compensation subject to Virgin Islands income tax - stored as zeroes

374-384 - Virgin Islands, etc… Income Tax Withheld - stored as zeroes

385-512 - Blanks.

Record name: Code RS - State Wage Record

Column Description

1-2 - Record Identifier - Constant "RS"

3-4 - State code, appropriate FIPS postal numeric code - system Derived from the State being reported, from IDFDV sequence 7000. - e.g. Numeric Code for Idaho is "16"

5-9 ID - Taxing Entity Code - Not used, fill with blanks

10-18 - Social Security Number |Derived from IDFDV, Field Identifier:‘W2-EE-SSN’ (seq 2500) - if an invalid SSN is encountered, this field is entered with zeroes.

19-33 - Employee First Name |Derived from IDFDV, Field Identifier:‘W2-EE-FIRST-NAME’ (seq 2510)

34-48 - Employee Middle Name or Initial |Derived from IDFDV, Field Identifier:‘W2-EE-MIDDLE’ (seq 2520)

49-68 - Employee Last Name |Derived from IDFDV, Field Identifier:‘W2-EE-LAST-NAME’ (seq 2530)

69-72 - Employee Suffix |Derived from IDFDV, Field Identifier:‘W2-EE-SUFFIX’ (seq 2540)

73-94 - Employee Location Address |Derived from IDFDV, Field Identifier:‘W2-EE-LOCN-ADDR’ (seq 2600)

95-116 - Employee Delivery Address |Derived from IDFDV, Field Identifier:‘W2-EE-DELIV-ADDR’ (seq 2610)

117-138 - Employee City |Derived from IDFDV, Field Identifier:‘W2-EE-CITY’ (seq 2620)

139-140 - Employee State Abbreviation |Derived from IDFDV, Field Identifier:‘W2-EE-STATE’ (seq 2630)

141-145 - Employee ZIP Code |Derived from IDFDV, Field Identifier:‘W2-EE-ZIP’ (seq 2640)

146-149 - Employee ZIP Code Extension |Derived from IDFDV, Field Identifier:‘W2-EE-ZIP-EXT’ (seq 2650)

150-247 ID - Not used, fill with blanks.

248-267 - State Employer Account Number |Derived from IDFDV, Field Identifier:‘W2-STATE-REGIST’ for the reporting State - When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from IDGV screen for the SUI Registration of the State

268-273 - Blanks

274-275 - State code, appropriate FIPS postal numeric code - system Derived from the State being reported - e.g. Numeric Code for Idaho is "16"

276-286 - State Taxable Wages |Derived from IDFDV, Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)

287-297 - State Income Tax Withheld |Derived from IDFDV, Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)

298-512 ID - Not used, fill with blanks.

Multiple Code RS records:

Multiple code RS records are generated for an employee if there are applicable county, city or school district tax information to be reported for a State. In this case, the State wages and tax will be zero for the subsequent code RS records.

Record name: Code RT - Total Record (same as Federal code RT)

Column Description

1-2 - Record Identifier - Constant "RT"

3-9 - Number of RW Records - Total number of code "RW" records reported since last code "RE" record

10-24 - Wages, Tips and Other Compensation |Derived from IDFDV, Field Identifier:‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record

25-39 - Federal Income Tax Withheld |Derived from IDFDV, Field Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record

40-54 - Social Security Wages |Derived from IDFDV, Field Identifier:‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record

55-69 - Social Security Tax Withheld |Derived from IDFDV, Field Identifier:‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record

70-84 - Medicare Wages and Tips |Derived from IDFDV, Field Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record

85-99 - Medicare Tax Withheld |Derived from IDFDV, Field Identifier:‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record

100-114 - Social Security Tips |Derived from IDFDV, Field Identifier:‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record

115-129 - Advanced Earned Income Credit |Derived from IDFDV, Field Identifier:‘W2-EIC’, total of all code "RW" records since last "RE" record

130-144 - Dependent Care Benefits |Derived from IDFDV, Field Identifier:‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record

145-159 - Deferred Compensation Contributions to Section 401(k) |Derived from IDFDV, Field Identifier:‘W2-CODE-D’, total of all code "RW" records since last "RE" record

160-174 - Deferred Compensation Contributions to Section 403(b) |Derived from IDFDV, Field Identifier:‘W2-CODE-E’, total of all code "RW" records since last "RE" record

175-189 - Deferred Compensation Contributions to Section 408(k)(6) |Derived from IDFDV, Field Identifier:‘W2-CODE-F’, total of all code "RW" records since last "RE" record

190-204 - Deferred Compensation Contributions to Section 457(b) |Derived from IDFDV, Field Identifier:‘W2-CODE-G’, total of all code "RW" records since last "RE" record

205-219 - Deferred Compensation Contributions to Section 501(c)(18)(D) |Derived from IDFDV, Field Identifier:‘W2-CODE-H’, total of all code "RW" records since last "RE" record

220-234 - Military Employee’s Basic Quarters and Combat Pay |Derived from IDFDV, Field Identifier:‘W2-CODE-Q’, total of all code ‘RW’ records since last ‘RE’ record

235-249 - Non-Qualified Plan Section 457 |Derived from IDFDV, Field Identifier:‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record

250-264 - Employer Contribution to a Health Savings Account |Derived from IDFDV, Field Identifier:‘W2-CODE-W’, total fo all code ‘RW’ records since last ‘RE’ record

265-279 - Non-Qualified Plan Not Section 457 |Derived from IDFDV, Field Identifier:‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record

280-294 - blank

295-309 - Cost of Employer-Sponsored Health Coverage |Derived from IDFDV, Field Identifier:‘W2-CODE-DD’, total of all code "RW" records since last "RE" record

310-324 - Employer Cost of Premiums for Group Term Life Insurance over $50000 |Derived from IDFDV, Field Identifier:‘W2-CODE-C’, total of all code "RW" records since last "RE" record

325-339 - Income Tax Withheld by Third-Party Payer |Derived from IDFDV, Field Identifier:‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record

340-354 - Income from Non-statutory Stock options |Derived from IDFDV, Field Identifier:‘W2-CODE-V’, total of all code "RW" records since last "RE" record

355-512 - blank

Record name: Code RU - Total Record (Optional for State Quarterly Reporting)

Column Description

1-2 - Record Identifier - Constant "RU"

3-9 - Number of RO Records - Total number of code "RO" records reported since last code "RE" reocrd

10-24 - Allocated Tips |Derived from IDFDV, Field Identifier:‘W2-ALLOC-TIP’, total of all code "RO" records since last "RE" record

25-39 - Uncollected Employee Tax on Tips |Derived from IDFDV, Field Identifier:‘W2-CODE-A’ and ‘W2-CODE-B’, total of all code "RO" records since last "RE" record

40-54 - Medical Savings Account |Derived from IDFDV, Field Identifier:‘W2-CODE-R’, total of all code "RO" records since last "RE" record

55-69 - Simple Retirement Account |Derived from IDFDV, Field Identifier:‘W2-CODE-S’, total of all code "RO" records since last "RE" record

70-84 - Qualified Adoption Expenses |Derived from IDFDV, Field Identifier:‘W2-CODE-T’, total of all code "RO" records since last "RE" record

85-99 - Uncollected SSA tax on Group Ins > 50000 |Derived from IDFDV, Field Identifier: ‘W2-CODE-M’, total of all code "RO" records since last "RE" record

100-114 - Uncollected Medicare tax on Group Ins > 50000 |Derived from IDFDV, Field Identifier: ‘W2-CODE-N’, total of all code "RO" records since last "RE" record

115-144 - Blank

145-159 - Designated Roth Contribution under section 457(b) |Derived from IDFDV, Field Identifier:‘W2-CODE-EE’, total of all code "RO" records since last "RE" record

160-354 - Blank

355-369 - Wages Subject to Puerto Rico Tax - stored as zeroes

370-384 - Commissions Subject to Puerto Rico Tax - stored as zeroes

385-399 - Allowances Subject to Puerto Rico Tax - stored as zeroes

400-414 - Tips Subject to Puerto Rico Tax - stored as zeroes

415-429 - Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax - stored as zeroes

430-444 - Puerto Rico Tax Withheld - stored as zeroes

445-459 - Retirement Fund Subject to Puerto Rico Tax - stored as zeroes

460-474 - Total wages, tips and other compensation subject to Virgin Islands, … income tax - stored as zeroes

475-489 - Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld - stored as zeroes

490-512 - blank

Record name: Code RV – State Total Record

Column Description

1-2 - Record Identifier - Constant "RV"

3-11 - Federal Employer Identification Number - System derived the applicable Federal reporting EIN, from IDGV or IDGR

12-15 - Name Control - Enter the First Four Letters of the Legal business name.

16-24 - Idaho State Account Number |Derived from IDFDV, Field Identifier:‘W2-STATE-REGIST’ for the reporting State - Enter only the numeric characters, right justify and zero fill.

25-25 - Filing Cycle - Payment Frequency (constant ‘Y’-yearly, this is the only option supported )

26-31 - Tax Period (MMYYYY) - (i.e. 122009)

32-42 - Total Idaho Taxable Wages |Derived from IDFDV, Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)

43-53 - Total Idaho tax withheld on W2s and 1099s |Derived from IDFDV, Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)

54-64 - Total withholding payments made during the year - zero filled

65-75 - Split Monthly filer payments - Leave blank if not Split Monthly filers - Blanks (split monthly filing not supported)

76-86 - Calendar Year payment if Split Monthly filers - Leave blank if not Split Monthly filers - Blanks (split monthly filing not supported)

87-97 - Remaining tax due or refund - Total of Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)

98-98 - Tax Due Sign - Enter negative sign if refund, leave blank if tax due or zero - blanks.

99-109 - Penalty on Balance Due - Enter Balance Due or Zero, do not leave blank - fill with zeros.

110-120 - Interest on Balance Due

Interest or Zero, do not leave blank

121-131 - Total Amount Due or Refund - Total of Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)

132-132 - Tax Due Sign - Enter negative sign if refund, leave blank if tax due or zero - blanks.

133-139 - Total number of Idaho W2s - Total number of code "RS" records on file

140-146 - Total number of 1099s with Idaho withholding - stored as zeroes

147-147 - Fed/State combined 1099 participant - Enter ‘1’ for Yes, ‘0’ for No. - zeros

148-154 - Total number of statements - Total number of Idaho W2s (pos 133-139), plus total number of 1099s with Idaho withholding (pos 140-146)

155-165 - Penalty for late filing - Enter penalty amount or zeros, do not leave blank

166-176 - Total Due or Refund - Total Due or Refund (pos 121-131), plus Penalty for late filing (pos 155-165)

177-177 - Total Due sign - Enter negative sign if Refund, Leave blank if Tax Due or Zero - blanks.

178-512 - blank

Record name: Code RF - Final Record (same as federal code RF)

Column Description

1-2 - Record Identifier - Constant "RF"

3-7 - blank

8-16 - Number of RW Records - Total number of code "RW" records on file

17-512 - blank

Quarterly UI Wage Reporting – ICESA format#

RPYEU must be run and the following selected to generate Idaho State file information:

• The state of IDAHO must be selected in the ‘Report List Filters’.

• Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
• The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in ICESA format.
• Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

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Notes#

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