Tax Reporting - FL
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US W2 ANNUAL AND QUARTERLY PROCESSING - FLORIDA#

Set Up #

This document contains abbreviated set up requirements for the State of Florida only. Please refer to the general document (Tax Reporting - US General) for other setup procedures that may also be required.

IDGV - State Registration#

IDGV - State SUI Registration#

State File Procedures#

Florida State does not have State Personal Income Tax.
The Florida Department of Revenue accepts the filing of UI quarterly wages via XML format

IDIF – HL$US-QTR-FL2010 – XML Format#

Quarterly UI Wage Reporting - XML Format#

RPYEU #

RPYEU must be run with the following report parameters and filters selected to generate the Florida State file information:

RPYEU Report Parameters

Annual Form CodeUse standard form code, such as 'HL$US-W2-20YY'
Quarterly Form CodeUse the standard form code ‘HL$US-QTR-FL20YY.
Must be entered in order to generate the Florida UI wage file in the XML format
Govt Interface FormatMandatory. Enter HL$US-QTR-MM20YY
Period TypeMandatory. Defines the period type. Enter "Quarter" for quarterly reporting.
Period End DateMandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYYY format
Media FormatMandatory. Set to State SUI File Format
Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
Directory Name Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced
Media File NameMandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced

RPYEU Report Filters

Select State: Florida, USA

RPYEU – Sample Files Generated#

When RPYEU is run, if the ‘Govt Interface Format’ is defined, an IDIF interface file will be generated with file name ‘_idif’
Tax Reporting FL_01.jpg(info)
FL_QTR_SUI_222601_idif.xmlAn interface govt file according to IDIF format
FL_QTR_SUI_222601.xmlAn xml file available to print by RPW2

Validating Florida XML Files#

A validating parser from any third party tool will perform the following checks to the govt xml file generated by RPYEU:

  1. Verify the govt xml document is properly created according to the XML syntax rules, such as the file is well formed, no missing xml tags, etc.
  2. Verify the govt xml document conforms to the schema downloaded from the government web site


The XMLSPY editor is being used to validate the xml file for the following validation:


In XMLSPY, if this message is encountered, click ‘DTD/Schema’ and choose ‘Assign Schema’ and select the schema location.
Tax Reporting FL_02.jpg(info)

XML – Special Characters#

The following special characters are not allowed to be stored in the xml file directly. These characters must be translated when writing to the xml file:

Special CharactersValue in xml FileMeaning
<<less than
"double quote
>>greater than
'apostrophe
&&ampersand

Example from govt xml file:
Tax Reporting FL_03.jpg(info)

The text written to tags are:

<BusinessAddress>
<BusinessName>HIGH LINE CORPORATION</BusinessName>
<AddressLine>283 MAJOR ELLIOT WAY UNIT 200</AddressLine>
<City>LINDENBERG</City>
<StateOrProvince>OH</StateOrProvince>
<ZipCode>937433333</ZipCode>
</BusinessAddress>

Quarterly UI Wage Reporting – XML Format#

RPYEU must be run and the following selected to generate Florida State file information:
Media Format:State SUI File Format
Select State:Florida, USA
NOTE: The following ‘Not Required’ fields may or may not always contain blanks.
NOTE: Columns with FL indicates it is a Florida specific requirement which is not the standard record format.

State Magnetic Media Reporting - XML Specification #

Please note that only mandatory tags are provided with 'Source'. Most optional tags, if required, can be populated with constant values.

XML Record Specifications#

XML tagDescriptionSource
<Jurisdiction>
<Transmission Id>
<Transmission Timestamp>

<Tranmitter ETIN> <Processing Type> <Origin Id> <Originator Timestamp> <OriginManifest itemCount> <ItemReference contentLocation> <Agent/Employer ID Number> <Origintor EFIN> <EFIN Type> <Quarter Ending> <Quarter Year> <Software Id> <Return Type> <Form Type> <Filing Action> <Filing Reason> <Employer's FEI Type> <Employer's FEI Number> <State EIN Type> <RT Account Number> <Employer's Name> <Mailing Address> <City> <State> <ZIP Code> <Telephone Number> <Contact First Name> <Contact Middle Name> <Contact Last Name> <Contact Name Suffix> <Contact Phone> <Contact Email Address> <Final Return> <Gross wages paid this quarter> <Excess wages paid this quarter> <Taxable wages paid this quarter> <Contribution Rate> <Contribution Due (Tax Due)> <Interest due> <Penalty due> <Total amount due> <Employee's Social Security Number> <Employee First Name> <Employee Middle Initial> <Employee Last Name> <Employee Name Suffix> <Employee's Gross Wages Paid This Quarter> <Employee's Taxable Wages Paid This Quarter> <Out of State Total Wages> <Out of State Taxable Wages Paid Year to Date> <Tax State> <Educational Wages> <Number of Employees> <Covered Workers - 1st Month> <Covered Workers - 2nd Month> <Covered Workers - 3rd Month> <Payment Method> <ACH Routing Transit> <Account Number> <Account Type> <Corporate or Personal Account Type> <Payment type> <Payment Amount> <Settlement Date>


Notes#

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