Media Format: | State File Format |
Select State: | Delaware, USA |
Parameters, Annual Form Code: | (example: use standard form code‘HL$US-W2-2012’) |
Parameters, Period Type: | Year |
Parameters, Period End Date: | Year End Date (i.e. 31-Dec-2011) |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RA" |
3-11 | Submitter’s Employer ID number (EIN) Numeric only | Derived from IDFDV, Field Identifier: ‘SUB-ER-EIN’ (seq 1000) |
12-28 | Personal Identification Number (PIN) and Software Vendor Code | Derived from IDFDV, Field Identifier: ‘SUB-PIN-NUMBER’ (seq 1010) Please note that this field consists of an 8-character PIN code in positions 12-19, a 4 character Software Vendor Code in positions 20-23, and 5 blanks in positions 24-28. |
29 | Resub Indicator | Derived from IDFDV, Field Identifier: ‘SUB-RESUB-IND’ (seq 1020) |
30-35 | Resub WFID | Derived from IDFDV, Field Identifier: ‘SUB-RESUB-WFID’ (seq 1030) |
36-37 | Software Code | Derived from IDFDV, Field Identifier: ‘SUB-SOFTWARE’ (seq 1040) |
38-94 | Company Name | Derived from IDFDV, Field Identifier: ‘SUB-COMP-NAME’ (seq 1050) |
95-116 | Location Address | Derived from IDFDV, Field Identifier: ‘SUB-COMP-LOCN’ (seq 1060) |
117-138 | Delivery Address | Derived from IDFDV, Field Identifier: ‘SUB-COMP-DELIV’ (seq 1070) |
139-160 | Company City | Derived from IDFDV, Field Identifier: ‘SUB-COMP-CITY’ (seq 1080) |
161-162 | Company State Abbreviation | Derived from IDFDV, Field Identifier: ‘SUB-COMP-STATE’ (seq 1090) |
163-167 | Company ZIP code | Derived from IDFDV, Field Identifier: ‘SUB-COMP-ZIP’ (seq 1100) |
168-171 | Company ZIP code extension | Derived from IDFDV, Field Identifier: ‘SUB-COMP-ZIP-EXT’ (seq 1110) |
172-176 | Blank | |
177-199 | Company Foreign State/Province | Derived from IDFDV, Field Identifier: ‘SUB-COMP-F-STATE’ (seq 1120) |
200-214 | Company Foreign Postal Code | Derived from IDFDV, Field Identifier: ‘SUB-COMP-F-POST’ (seq 1130) |
215-216 | Company Country Code | Derived from IDFDV, Field Identifier: ‘SUB-COMP-COUNTRY’ (seq 1140) |
217-273 | Submitter Name | Derived from IDFDV, Field Identifier: ‘SUB-SUBM-NAME’ (seq 1150) |
274-295 | Submitter Location Address | Derived from IDFDV, Field Identifier: ‘SUB-SUBM-LOCN’ (seq 1160) |
296-317 | Submitter Delivery Address | Derived from IDFDV, Field Identifier: ‘SUB-SUBM-DELIV’ (seq 1170) |
318-339 | Submitter City | Derived from IDFDV, Field Identifier: ‘SUB-SUBM-CITY’ (seq 1180) |
340-341 | Submitter State Abbreviation | Derived from IDFDV, Field Identifier: ‘SUB-SUBM-STATE’ (seq 1190) |
342-346 | Submitter ZIP code | Derived from IDFDV, Field Identifier: ‘SUB-SUBM-ZIP’ (seq 1200) |
347-350 | Submitter ZIP code extension | Derived from IDFDV, Field Identifier: ‘SUB-SUBM-ZIP-EXT’ (seq 1210) |
351-355 | Blank | |
356-378 | Submitter Foreign State/Province | Derived from IDFDV, Field Identifier: ‘SUB-SUBM-F-STATE’ (seq 1220) |
379-393 | Submitter Foreign Postal Code | Derived from IDFDV, Field Identifier: ‘SUB-SUBM-F-POST’ (seq 1230) |
394-395 | Submitter Country Code | Derived from IDFDV, Field Identifier: ‘SUB-SUBM-COUNTRY’ (seq 1240) |
396-422 | Contact Name | Derived from IDFDV, Field Identifier: ‘SUB-CONT-NAME’ (seq 1250) |
423-437 | Contact Phone Number | Derived from IDFDV, Field Identifier: ‘SUB-CONT-TEL’ (seq 1260) |
438-442 | Contact Phone Extension | Derived from IDFDV, Field Identifier: ‘SUB-CONT-TEL-EXT’ (seq 1270) |
443-445 | Blank | |
446-485 | Contact E-mail | Derived from IDFDV, Field Identifier: ‘SUB-CONT-EMAIL’ (seq 1280) |
486-488 | Blank | |
489-498 | Contact FAX | Derived from IDFDV, Field Identifier: ‘SUB-CONT-FAX’ (seq 1290) |
499-499 | Preferred Method of Problem Notification Code | Derived from IDFDV, Field Identifier: ‘SUB-CONT-METH’ (seq 1300) |
500-500 | Preparer Code | Derived from IDFDV, Field Identifier: ‘SUB-PREPARER’ (seq 1310) |
501-512 | Blank |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RE" |
3-6 | Tax year CCYY | From user specified FROM-TO period converted to CCYY |
7 | Agent Indicator Code | Derived from IDFDV, Field Identifier: ‘W2-ER-AGENT-IND’ (seq 1500) |
8-16 | Employer/Agent EIN | System derived the applicable Federal reporting EIN, from IDGV or IDGR |
17-25 | Agent for EIN | Derived from IDFDV, Field Identifier: ‘W2-ER-FOR-EIN’ (seq 1510) |
26 | Terminating Business Indicator | Derived from IDFDV, Field Identifier: ‘W2-ER-TERM-BUS’ (seq 1520) |
27-30 | Establishment Number | Derived from IDFDV, Field Identifier: ‘W2-ER-ESTAB’ (seq 1530) |
31-39 | Other EIN | Derived from IDFDV, Field Identifier: ‘W2-ER-OTHER-EIN’ (seq 1540) |
40-96 | Employer Name | Derived from IDFDV, Field Identifier: ‘W2-ER-NAME’ (seq 2010) |
97-118 | Employer Location Address | Derived from IDFDV, Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020) |
119-140 | Employer Delivery Address | Derived from IDFDV, Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030) |
141-162 | Employer City | Derived from IDFDV, Field Identifier: ‘W2-ER-CITY’ (seq 2040) |
163-164 | Employer State Abbreviation | Derived from IDFDV, Field Identifier: ‘W2-ER-STATE’ (seq 2050) |
165-169 | Employer ZIP Code | Derived from IDFDV, Field Identifier: ‘W2-ER-ZIP’ (seq 2060) |
170-173 | Employer ZIP Code Extension | Derived from IDFDV, Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070) |
174-174 | Kind of Employer | Derived from IDFDV, Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120) |
175-178 | Blank | |
179-201 | Employer Foreign State/Province | Derived from IDFDV, Field Identifier: ‘W2-ER-F-STATE’ (seq 2080) |
202-216 | Employer Foreign Postal Code | Derived from IDFDV, Field Identifier: ‘W2-ER-F-POSTAL’ (seq 2090) |
217-218 | Employer Country Code | Derived from IDFDV, Field Identifier: ‘W2-ER-COUNTRY’ (seq 2100) |
219 | Employment Code | From IDGR ‘W2 Employment Type’ or IPRLU FICA and Medicare method If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from IDGR. A set of code RE, RW/RO/RS, RT/RU records will be generated for different type of employment |
220 | Tax Jurisdiction Code | Derived from IDFDV, Field Identifier: ‘W2-ER-TAX-JURIS’ (seq 2110) |
221 | Third-Party Sick Pay Indicator | Derived from IDFDV, Field Identifier: ‘SUB-3RD-PARTY-SICK’ (seq 1480) |
222-512 | Blank |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RS" |
3-4 | State code, appropriate FIPS postal numeric code | Derived from the State being reported, from IDFDV sequence 7000 e.g. California is code "06" |
5-9 | Taxing Entity Code | if County, City or School district tax is reported, this field is derived from IDGV 'W2 TAXING ENTITY' field for the County, City or School district tax being reported |
10-18 | Social Security Number | Derived from IDFDV, Field Identifier: ‘W2-EE-SSN’ (seq 2500) If an invalid SSN is encountered, this field is entered with zeroes. |
19-33 | Employee First Name | Derived from IDFDV, Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510) |
34-48 | Employee Middle Name or Initial | Derived from IDFDV, Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520) |
49-68 | Employee Last Name | Derived from IDFDV, Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530) |
69-72 | Employee Suffix | Derived from IDFDV, Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540) |
73-94 | Employee Location Address | Derived from IDFDV, Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600) |
95-116 | Employee Delivery Address | Derived from IDFDV, Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610) |
117-138 | Employee City | Derived from IDFDV, Field Identifier: ‘W2-EE-CITY’ (seq 2620) |
139-140 | Employee State Abbreviation | Derived from IDFDV, Field Identifier: ‘W2-EE-STATE’ (seq 2630) |
141-145 | Employee ZIP Code | Derived from IDFDV, Field Identifier: ‘W2-EE-ZIP’ (seq 2640) |
146-149 | Employee ZIP Code Extension | Derived from IDFDV, Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650) |
150-154 | Blank | |
155-177 | Employee Foreign State/Province | Derived from IDFDV, Field Identifier: ‘W2-EE-F-STATE’ (seq 2660) |
178-192 | Employee Foreign Postal Code | Derived from IDFDV, Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670) |
193-194 | Employee Country Code | Derived from IDFDV, Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680) |
Column | Description | Source |
---|---|---|
195-196 | Optional code State Specific Data. If not used, enter blanks. | |
197-202 | Reporting Period MMCCYY | From user specified Period End Date converted to MMCCYY for the quarter e.g. Period End Date = ‘31-Dec-2003’, then reporting period is ‘122003’ |
203-213 | State Quarterly Unemployment Insurance Total Wages | Derived from IDFDV, Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ Note that the IDFDV Identifier ‘W2-SUI-WAGE-ER’ is not used to report this field because the value of Identifier ‘W2-SUI-WAGE-ER’ may already been capped by Vertex during the US Tax calculation in UPCALC. Therefore, for employees who exceed the maximum wage base, this Identifier will contain no SUI Insurance wage and RPYEU uses the State Taxable wages from Identifier ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ that are related to the employee Home GEO and Work GEO code to report SUI Total Wages. |
214-224 | State Quarterly Unemployment Insurance Taxable Wages | Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the state government Please see Tax Reporting - US General for detail for quarterly reporting |
225-226 | Number of Weeks Worked | From system derived number of Weeks Worked for the Reporting State The system reads all Pay Headers with pay category = ‘Regular Pay’ that are not reversed with Pay Issue Date falls within the user specified Quarter begin and end date If the Pay Header’s Work State or Home State is the same as the reporting State, then the Pay Header Tax Weeks is accumulated. |
227-234 | Date First Employed MMDDCCYY | From system derived latest Employment Hired Date |
235-242 | Date of Separation MMDDCCYY | From system derived latest Employment Termination Date that is greater than the Employment Hired Date |
243-247 | Blank | |
248-267 | State Employer Account Number | Derived from IDFDV, Field Identifier: ‘W2-STATE-REGIST’ for the reporting State When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from IDGV for the SUI Registration of the State. |
268-273 | Blank |
Column | Description | Source |
---|---|---|
274-275 | State code, appropriate FIPS postal numeric code | Derived from the State being reported e.g. California is code "06" |
276-286 | State Taxable Wages | Derived from IDFDV, Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030) |
287-297 | State Income Tax Withheld | Derived from IDFDV, Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050) |
298-307 | Other State Data, to be defined by each state | |
308 | Tax Type Code This field is used to report County, City or School district tax, If the County, City or School district requires to report taxes along with the State Tax information, then the following values are used for this field: C – City Income Tax D – County Income Tax E – School District Income Tax F – Other Income Tax IDGV must set up for the Local or School Registration by County/City or School district for the following fields on the Variables tab: - 'W2 STATE MEDIA FILING' - 'W2 TAX TYPE CODE' - 'W2 TAXING ENTITY' 'W2 STATE MEDIA FILING' indicates whether the County/City or School should report taxes with the State or not 'W2 TAX TYPE CODE' must contain the valid Tax Type Code as defined above 'W2 TAXING ENTITY' contains the Taxing Entity code supplied by the County/City or School government booklet | If County, City or School district tax is reported, this field is derived from IDGV 'W2 TAX TYPE CODE' field. |
309-319 | Local Taxable Wages | If School Tax is reported, this field is derived from Identifier ‘W2-SCHL-WAGE’ (seq 6500) If County Tax is reported, this field is derived from Identifier ‘W2-CN-WAGE-HOME’ and ‘W2-CN-WAGE-WORK’ If City Tax is reported, this field is derived from: ‘W2-CI-WAGE-HOME’ and ‘W2-CI-WAGE-WORK’ |
320-330 | Local Income Tax Withheld | If School Tax is reported, this field is derived from Identifier ‘W2-SCHL-TAX’ (seq 6510) If County Tax is reported, this field is derived from Identifier ‘W2-CN-TAX-HOME’ and ‘W2-CN-TAX-WORK’ If City Tax is reported, this field is derived from: ‘W2-CI-TAX-HOME’ and ‘W2-CI-TAX-WORK’ |
331-337 | State Control Number (optional) Blank | |
338-412 | Supplemental Data 1 State Specific Data. If not used, enter blanks. | |
413-487 | Supplemental Data 2 State Specific Data. If not used, enter blanks. | |
488-512 | Blank |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RF" |
3-7 | Blank | |
8-16 | Number of RW Records Total number of code "RW" records on file | |
17-512 | Blank |
Media Format: | State SUI File Format |
Select State: | Delaware, USA |
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