Report List Filters, Select State: | District of Columbia, USA |
Parameters, Annual Form Code: | (example: use standard form codeâHL$US-W2-2012â) |
Parameters, Period Type: | Year |
Parameters, Period End Date: | Year End Date (i.e. 31-Dec-2011) |
Parameters, Media Format: | State File Format |
The Directory and Media File Name parameters must be populated or an output file will not be produced.
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RA" |
3-11 | Submitterâs Employer ID number (EIN) Numeric only | Derived from IDFDV, Field Identifier: âSUB-ER-EINâ (seq 1000) |
12-28 | Personal Identification Number (PIN) and Software Vendor Code Please note that this field consists of an 8-character PIN code in positions 12-19, a 4-character Software Vendor Code in positions 20-23, and 5 blanks in positions 24-28. | Derived from IDFDV, Field Identifier: âSUB-PIN-NUMBERâ (seq 1010) |
29 | Resub Indicator | Derived from IDFDV, Field Identifier: âSUB-RESUB-INDâ (seq 1020) |
30-35 | Resub WFID | Derived from IDFDV, Field Identifier: âSUB-RESUB-WFIDâ (seq 1030) |
36-37 | Software Code | Derived from IDFDV, Field Identifier: âSUB-SOFTWAREâ (seq 1040) |
38-94 | Company Name | Derived from IDFDV, Field Identifier: âSUB-COMP-NAMEâ (seq 1050) |
95-116 | Location Address | Derived from IDFDV, Field Identifier: âSUB-COMP-LOCNâ (seq 1060) |
117-138 | Delivery Address | Derived from IDFDV, Field Identifier: âSUB-COMP-DELIVâ (seq 1070) |
139-160 | Company City | Derived from IDFDV, Field Identifier: âSUB-COMP-CITYâ (seq 1080) |
161-162 | Company State Abbreviation | Derived from IDFDV, Field Identifier: âSUB-COMP-STATEâ (seq 1090) |
163-167 | Company ZIP code | Derived from IDFDV, Field Identifier: âSUB-COMP-ZIPâ (seq 1100) |
168-171 | Company ZIP code extension | Derived from IDFDV, Field Identifier: âSUB-COMP-ZIP-EXTâ (seq 1110) |
172-176 | Blank | |
177-199 | Company Foreign State/Province | Derived from IDFDV, Field Identifier: âSUB-COMP-F-STATEâ (seq 1120) |
200-214 | Company Foreign Postal Code | Derived from IDFDV, Field Identifier: âSUB-COMP-F-POSTâ (seq 1130) |
215-216 | Company Country Code | Derived from IDFDV, Field Identifier: âSUB-COMP-COUNTRYâ (seq 1140) |
217-273 | Submitter Name | Derived from IDFDV, Field Identifier: âSUB-SUBM-NAMEâ (seq 1150) |
274-295 | Submitter Location Address | Derived from IDFDV, Field Identifier: âSUB-SUBM-LOCNâ (seq 1160) |
296-317 | Submitter Delivery Address | Derived from IDFDV, Field Identifier: âSUB-SUBM-DELIVâ (seq 1170) |
318-339 | Submitter City | Derived from IDFDV, Field Identifier: âSUB-SUBM-CITYâ (seq 1180) |
340-341 | Submitter State Abbreviation | Derived from IDFDV, Field Identifier: âSUB-SUBM-STATEâ (seq 1190) |
342-346 | Submitter ZIP code | Derived from IDFDV, Field Identifier: âSUB-SUBM-ZIPâ (seq 1200) |
347-350 | Submitter ZIP code extension | Derived from IDFDV, Field Identifier: âSUB-SUBM-ZIP-EXTâ (seq 1210) |
351-355 | Blank | |
356-378 | Submitter Foreign State/Province | Derived from IDFDV, Field Identifier: âSUB-SUBM-F-STATEâ (seq 1220) |
379-393 | Submitter Foreign Postal Code | Derived from IDFDV, Field Identifier: âSUB-SUBM-F-POSTâ (seq 1230) |
394-395 | Submitter Country Code | Derived from IDFDV, Field Identifier: âSUB-SUBM-COUNTRYâ (seq 1240) |
396-422 | Contact Name | Derived from IDFDV, Field Identifier: âSUB-CONT-NAMEâ (seq 1250) |
423-437 | Contact Phone Number | Derived from IDFDV, Field Identifier: âSUB-CONT-TELâ (seq 1260) |
438-442 | Contact Phone Extension | Derived from IDFDV, Field Identifier: âSUB-CONT-TEL-EXTâ (seq 1270) |
443-445 | Blank | |
446-485 | Contact E-mail | Derived from IDFDV, Field Identifier: âSUB-CONT-EMAILâ (seq 1280) |
486-488 | Blank | |
489-498 | Contact FAX | Derived from IDFDV, Field Identifier: âSUB-CONT-FAXâ (seq 1290) |
499-499 | Preferred Method of Problem Notification Code | Derived from IDFDV, Field Identifier: âSUB-CONT-METHâ (seq 1300) |
500-500 | Preparer Code | Derived from IDFDV, Field Identifier: âSUB-PREPARERâ (seq 1310) |
501-512 | Blank |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RE" |
3-6 | Tax year CCYY | From user specified FROM-TO period converted to CCYY |
7 | Agent Indicator Code | Derived from IDFDV, Field Identifier: âW2-ER-AGENT-INDâ (seq 1500) |
8-16 | Employer/Agent EIN | System derived the applicable Federal reporting EIN, from IDGV or IDGR |
17-25 | Agent for EIN | Derived from IDFDV, Field Identifier: âW2-ER-FOR-EINâ (seq 1510) |
26 | Terminating Business Indicator | Derived from IDFDV, Field Identifier: âW2-ER-TERM-BUSâ (seq 1520) |
27-30 | Establishment Number | Derived from IDFDV, Field Identifier: âW2-ER-ESTABâ (seq 1530) |
31-39 | Other EIN | Derived from IDFDV, Field Identifier: âW2-ER-OTHER-EINâ (seq 1540) |
40-96 | Employer Name | Derived from IDFDV, Field Identifier: âW2-ER-NAMEâ (seq 2010) |
97-118 | Employer Location Address | Derived from IDFDV, Field Identifier: âW2-ER-LOCN-ADDRâ (seq 2020) |
119-140 | Employer Delivery Address | Derived from IDFDV, Field Identifier: âW2-ER-DELIV-ADDRâ (seq 2030) |
141-162 | Employer City | Derived from IDFDV, Field Identifier: âW2-ER-CITYâ (seq 2040) |
163-164 | Employer State Abbreviation | Derived from IDFDV, Field Identifier: âW2-ER-STATEâ (seq 2050) |
165-169 | Employer ZIP Code | Derived from IDFDV, Field Identifier: âW2-ER-ZIPâ (seq 2060) |
170-173 | Employer ZIP Code Extension | Derived from IDFDV, Field Identifier: âW2-ER-ZIP-EXTâ (seq 2070) |
174-174 | Kind of Employer | Derived from IDFDV, Field Identifier: âW2-KIND-OF-EMPLOYERâ (seq 2120) |
175-178 | Blank | |
179-201 | Employer Foreign State/Province | Derived from IDFDV, Field Identifier: âW2-ER-F-STATEâ (seq 2080) |
202-216 | Employer Foreign Postal Code | Derived from IDFDV, Field Identifier: âW2-ER-F-POSTALâ (seq 2090) |
217-218 | Employer Country Code | Derived from IDFDV, Field Identifier: âW2-ER-COUNTRYâ (seq 2100) |
219 | Employment Code | From IDGR âW2 Employment Typeâ or IPRLU FICA and Medicare method If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type âQâ for W2 reporting, otherwise, the W2 Type of employment is derived from IDGR. A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment |
220 | Tax Jurisdiction Code | Derived from IDFDV, Field Identifier: âW2-ER-TAX-JURISâ (seq 2110) |
221 | Third-Party Sick Pay Indicator | Derived from IDFDV, Field Identifier: âSUB-3RD-PARTY-SICKâ (seq 1480) |
222-512 | Blank |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RW" |
3-11 | Social Security Number | Derived from IDFDV, Field Identifier: âW2-EE-SSNâ (seq 2500) If an invalid SSN is encountered, this field is entered with zeroes. |
12-26 | Employee First Name | Derived from IDFDV, Field Identifier: âW2-EE-FIRST-NAMEâ (seq 2510) |
27-41 | Employee Middle Name or Initial | Derived from IDFDV, Field Identifier: âW2-EE-MIDDLEâ (seq 2520) |
42-61 | Employee Last Name | Derived from IDFDV, Field Identifier: âW2-EE-LAST-NAMEâ (seq 2530) |
62-65 | Employee Suffix | Derived from IDFDV, Field Identifier: âW2-EE-SUFFIXâ (seq 2540) |
66-87 | Employee Location Address | Derived from IDFDV, Field Identifier: âW2-EE-LOCN-ADDRâ (seq 2600) |
88-109 | Employee Delivery Address | Derived from IDFDV, Field Identifier: âW2-EE-DELIV-ADDRâ (seq 2610) |
110-131 | Employee City | Derived from IDFDV, Field Identifier: âW2-EE-CITYâ (seq 2620) |
132-133 | Employee State Abbreviation | Derived from IDFDV, Field Identifier: âW2-EE-STATEâ (seq 2630) |
134-138 | Employee ZIP Code | Derived from IDFDV, Field Identifier: âW2-EE-ZIPâ (seq 2640) |
139-142 | Employee ZIP Code Extension | Derived from IDFDV, Field Identifier: âW2-EE-ZIP-EXTâ (seq 2650) |
143-147 | Blank | |
148-170 | Employee Foreign State/Province | Derived from IDFDV, Field Identifier: âW2-EE-F-STATEâ (seq 2660) |
171-185 | Employee Foreign Postal Code | Derived from IDFDV, Field Identifier: âW2-EE-F-POSTALâ (seq 2670) |
186-187 | Employee Country Code | Derived from IDFDV, Field Identifier: âW2-EE-COUNTRYâ (seq 2680) |
188-198 | Wages, Tips and other compensation | Derived from IDFDV, Field Identifier: âW2-FIT-WAGEâ (seq 3000) |
199-209 | Federal Income Tax Withheld | Derived from IDFDV, Field Identifier: âW2-FIT-TAXâ (seq 3010) |
210-220 | Social Security Wages | Derived from IDFDV, Field Identifier: âW2-SSN-WAGEâ (seq 3020) |
221-231 | Social Security Tax Withheld | Derived from IDFDV, Field Identifier: âW2-SSN-TAXâ (seq 3030) |
232-242 | Medicare Wages & Tips | Derived from IDFDV, Field Identifier: âW2-MEDI-WAGEâ (seq 3040) |
243-253 | Medicare Tax Withheld | Derived from IDFDV, Field Identifier: âW2-MEDI-TAXâ (seq 3050) |
254-264 | Social Security Tips | Derived from IDFDV, Field Identifier: âW2-SSN-TIPâ (seq 3060) |
265-275 | Advanced Earned Income Credit | Derived from IDFDV, Field Identifier: âW2-EICâ (seq 3080) |
276-286 | Dependent Care Benefits | Derived from IDFDV, Field Identifier: âW2-DEP-CAREâ (seq 3090) |
287-297 | Deferred Compensation contribution to Section 401(k) | Derived from IDFDV, Field Identifier: âW2-CODE-Dâ (seq 4030) |
298-308 | Deferred Compensation contribution to Section 403(b) | Derived from IDFDV, Field Identifier: âW2-CODE-Eâ (seq 4040) |
309-319 | Deferred Compensation contribution to Section 408(k)(6) | Derived from IDFDV, Field Identifier: âW2-CODE-Fâ (seq 4050) |
320-330 | Deferred Compensation contribution to Section 457(b) | Derived from IDFDV, Field Identifier: âW2-CODE-Gâ (seq 4060) |
331-341 | Deferred Compensation contribution to Section 501(c)(18)(D) | Derived from IDFDV, Field Identifier: âW2-CODE-Hâ (seq 4070) |
342-352 | Military Employeeâs Basic Quarters and Combat Pay | Derived from IDFDV, Field Identifier: âW2-CODE-Qâ (seq 4140) |
353-363 | Non-qualified Plan section 457 | Derived from IDFDV, Field Identifier: âW2-NQUAL-457â (seq 3102) |
364-374 | Employer Contribution to a Health Savings Account | Derived from IDFDV, Field Identifier: âW2-CODE-Wâ (seq 4190) |
375-385 | Non-qualified Plan Not section 457 | Derived from IDFDV, Field Identifier: âW2-NQUAL-N457â (seq 3104) |
386-407 | Blank | |
408-418 | Employer cost of premiums for Group Term Life insurance over $50000 | Derived from IDFDV, Field Identifier: âW2-CODE-Câ (seq 4020) |
419-429 | Income from Non-statutory Stock Options | Derived from IDFDV, Field Identifier: âW2-CODE-Vâ (seq 4180) |
430-462 | Blank | |
463-473 | Cost of Employer-Sponsored Health Coverage | Derived from IDFDV, Field Identifier: âW2-CODE-DDâ (seq 4250) |
474-485 | Blank | |
486 | Statutory Employee Indicator | Derived from IDFDV, Field Identifier: âW2-STAT-EEâ (seq 6000) If the amount is non zero, then â1â is entered, otherwise â0â is entered |
487 | Blank | |
488 | Retirement Plan Indicator | Derived from IDFDV, Field Identifier: âW2-RETIRE-PLANâ (seq 6020) If the amount is non zero, then â1â is entered, otherwise â0â is entered |
489 | Third-Party Sick Pay Indicator | Derived from IDFDV, Field Identifier: âW2-3PARTY-SICKâ (seq 6060) If the amount is non zero, then â1â is entered, otherwise â0â is entered |
490-512 | Blank |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant âROâ |
3-11 | Blank |
Column | Description | Source |
---|---|---|
12-22 | Allocated Tips | Derived from IDFDV, Field Identifier: âW2-ALLOC-TIPâ (seq 3070) |
23-33 | Uncollected Employee Tax on Tips A combination of the uncollected social security tax and the uncollected medicare tax | Derived from IDFDV, Field Identifier: âW2-CODE-Aâ + Field Identifier: âW2-CODE-Bâ (seq 4010) |
34-44 | Medical Savings Account | Derived from IDFDV, Field Identifier: âW2-CODE-Râ (seq 4150) |
45-55 | Simple Retirement Account | Derived from IDFDV, Field Identifier: âW2-CODE-Sâ (seq 4160) |
56-66 | Qualified Adoption Expenses | Derived from IDFDV, Field Identifier: âW2-CODE-Tâ (seq 4170) |
67-77 | Uncollected SSA tax on Group Ins > 50000 | Derived from IDFDV, Field Identifier: âW2-CODE-Mâ (seq 4110) |
78-88 | Uncollected Medicare tax on Group Ins > 50000 | Derived from IDFDV, Field Identifier: âW2-CODE-Nâ (seq 4120) |
89-110 | Blank | |
111-121 | Designated Roth Contribution under section 457(b) | Derived from IDFDV, Field Identifier: âW2-CODE-EEâ (seq 4260) |
122-264 | Blank |
Column | Description | Source |
---|---|---|
265 | Civil Status | |
266-274 | Spouseâs SSN Blank | |
275-285 | Wages Subject to Puerto Rico Tax Stored as zeroes | |
286-296 | Commissions Subject to Puerto Rico Tax Stored as zeroes | |
297-307 | Allowances Subject to Puerto Rico Tax Stored as zeroes | |
308-318 | Tips Subject to Puerto Rico Tax Stored as zeroes | |
319-329 | Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax Stored as zeroes | |
330-340 | Puerto Rico Tax Withheld Stored as zeroes | |
341-351 | Retirement Fund Subject to Puerto Rico Tax Stored as zeroes | |
352-362 | Blank |
Column | Description | Source |
---|---|---|
363-373 | Total wages, tips and other compensation subject to Virgin Islands, ⦠income tax Stored as zeroes | |
374-384 | Virgin Islands, etc⦠Income Tax Withheld Stored as zeroes | |
385-512 | Blank |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RS" |
3-4 | State code, appropriate FIPS postal numeric code | System Derived from the State being reported, from IDFDV sequence 7000. District of Columbia numeric code is â11â. |
5-9 | Taxing Entity Code | If County, City or School district tax is reported, this field is derived from IDGV 'W2 TAXING ENTITY' field for the County, City or School district tax being reported |
10-18 | Social Security Number | Derived from IDFDV, Field Identifier: âW2-EE-SSNâ (seq 2500) If an invalid SSN is encountered, this field is entered with zeroes. |
19-33 | Employee First Name | Derived from IDFDV, Field Identifier: âW2-EE-FIRST-NAMEâ (seq 2510) |
34-48 | Employee Middle Name or Initial | Derived from IDFDV, Field Identifier: âW2-EE-MIDDLEâ (seq 2520) |
49-68 | Employee Last Name | Derived from IDFDV, Field Identifier: âW2-EE-LAST-NAMEâ (seq 2530) |
69-72 | Employee Suffix | Derived from IDFDV, Field Identifier: âW2-EE-SUFFIXâ (seq 2540) |
73-94 | Employee Location Address | Derived from IDFDV, Field Identifier: âW2-EE-LOCN-ADDRâ (seq 2600) |
95-116 | Employee Delivery Address | Derived from IDFDV, Field Identifier: âW2-EE-DELIV-ADDRâ (seq 2610) |
117-138 | Employee City | Derived from IDFDV, Field Identifier: âW2-EE-CITYâ (seq 2620) |
139-140 | Employee State Abbreviation | Derived from IDFDV, Field Identifier: âW2-EE-STATEâ (seq 2630) |
141-145 | Employee ZIP Code | Derived from IDFDV, Field Identifier: âW2-EE-ZIPâ (seq 2640) |
146-149 | Employee ZIP Code Extension | Derived from IDFDV, Field Identifier: âW2-EE-ZIP-EXTâ (seq 2650) |
150-154 | Blank | |
155-177 | Employee Foreign State/Province | Derived from IDFDV, Field Identifier: âW2-EE-F-STATEâ (seq 2660) |
178-192 | Employee Foreign Postal Code | Derived from IDFDV, Field Identifier: âW2-EE-F-POSTALâ (seq 2670) |
193-194 | Employee Country Code | Derived from IDFDV, Field Identifier: âW2-EE-COUNTRYâ (seq 2680) |
Column | Description | Source |
---|---|---|
195-196 | Optional code | State Specific Data. If not used, enter blanks. |
197-202 | Reporting Period MMCCYY | From user specified Period End Date converted to MMCCYY for the quarter e.g. Period End Date = â31-Dec-2003â, then reporting period is â122003â |
203-213 | State Quarterly Unemployment Insurance Total Wages | Derived from IDFDV, Field Identifier: âW2-ST-WAGE-HOMEâ and âW2-ST-WAGE-WORKâ Note that the IDFDV Identifier âW2-SUI-WAGE-ERâ is not used to report this field because the value of Identifier âW2-SUI-WAGE-ERâ may already been capped by Vertex during the US Tax calculation in UPCALC. Therefore, for employees who exceed the maximum wage base, this identifier will contain no SUI Insurance wages, and RPYEU will use the State Taxable wages from Identifier âW2-ST-WAGE-HOMEâ and âW2-ST-WAGE-WORKâ that are related to the employee Home GEO and Work GEO code to report SUI Total Wages. |
214-224 | State Quarterly Unemployment Insurance Taxable Wages | Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum Wage base as defined by the State government. Please read document PR_US_QTR_MMREF_Generic.doc for detail for quarterly reporting. |
225-226 | Number of Weeks Worked | From system derived number of Weeks Worked for the Reporting State The system reads all pay headers with pay category = âRegular Payâ that are not reversed with Pay Issue Date falls within the user specified Quarter begin and end dates. If the pay headerâs Work State or Home State is the same as the reporting State, then the Pay Header Tax Weeks is accumulated. |
227-234 | Date First Employed MMDDCCYY | From system derived latest Employment Hired Date |
235-242 | Date of Separation MMDDCCYY | From system derived latest Employment Termination Date that is greater than the Employment Hired Date |
243-247 | Blank | |
248-267 | State Employer Account Number | Derived from IDFDV, Field Identifier: âW2-STATE-REGISTâ for the reporting state. When RPYEU is run, if the Media Format = âState SUI File Formatâ, then this field contains the SUI Registration Number from IDGV screen for the SUI Registration of the state. |
268-273 | Blank |
Column | Description | Source |
---|---|---|
274-275 | State code, appropriate FIPS postal numeric code | System Derived from the State being reported The numeric code for District of Columbia is "11" |
276-286 | State Taxable Wages | Derived from IDFDV, Field Identifier: âW2-ST-WAGE-HOMEâ(7020) and âW2-ST-WAGE-WORKâ (7030) |
287-297 | State Income Tax Withheld | Derived from IDFDV, Field Identifier: âW2-ST-TAX-HOMEâ (7040) and âW2-ST-TAX-WORKâ (7050) |
298-307 | Other State Data, to be defined by each State | |
308 | Tax Type Code This field is used to report County, City or School district tax If the County, City or School district requires to report taxes along with the State Tax information, then the following values are used for this field: C â City Income Tax D â County Income Tax E â School District Income Tax F â Other Income Tax IDGV must be set up for the Local or School Registration by County/City or School district for the following fields on the Variables tab: - 'W2 STATE MEDIA FILING' - 'W2 TAX TYPE CODE' - 'W2 TAXING ENTITY' 'W2 STATE MEDIA FILING' indicates whether the County/City or School should report taxes with the State or not 'W2 TAX TYPE CODE' must contain the valid Tax Type Code as defined above 'W2 TAXING ENTITY' contains the Taxing Entity code supplied by the County/City or School government booklet | If County, City or School district tax is reported, this field is derived from IDGV 'W2 TAX TYPE CODE' field. |
309-319 | Local Taxable Wages | If School Tax is reported, this field is derived from Identifier âW2-SCHL-WAGEâ (seq 6500) If County Tax is reported, this field is derived from Identifier âW2-CN-WAGE-HOMEâ and âW2-CN-WAGE-WORKâ If City Tax is reported, this field is derived from: âW2-CI-WAGE-HOMEâ and âW2-CI-WAGE-WORKâ. |
320-330 | Local Income Tax Withheld | If School Tax is reported, this field is derived from Identifier âW2-SCHL-TAXâ (seq 6510) If County Tax is reported, this field is derived from Identifier âW2-CN-TAX-HOMEâ and âW2-CN-TAX-WORKâ If City Tax is reported, this field is derived from: âW2-CI-TAX-HOMEâ and âW2-CI-TAX-WORKâ |
331-337 | State Control Number (optional) Blank | |
338-412 | Supplemental Data 1 | State Specific Data. If not used, enter blanks. |
413-487 | Supplemental Data 2 | State Specific Data. If not used, enter blanks. |
488-512 | Blank |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RT" |
3-9 | Number of RW Records Total number of code "RW" records reported since last code "RE" record | |
10-24 | Wages, Tips and Other Compensation | Derived from IDFDV, Identifier: âW2-FIT-WAGEâ, total of all code "RW" records since last "RE" record |
25-39 | Federal Income Tax Withheld | Derived from IDFDV, Identifier: âW2-FIT-TAXâ, total of all code "RW" records since last "RE" record |
40-54 | Social Security Wages | Derived from IDFDV, Identifier: âW2-SSN-WAGEâ, total of all code "RW" records since last "RE" record |
55-69 | Social Security Tax Withheld | Derived from IDFDV, Identifier: âW2-SSN-TAXâ, total of all code "RW" records since last "RE" record |
70-84 | Medicare Wages and Tips | Derived from IDFDV, Field Identifier: âW2-MEDI-WAGEâ, total of all code "RW" records since last "RE" record |
85-99 | Medicare Tax Withheld | Derived from IDFDV, Identifier: âW2-MEDI-TAXâ, total of all code "RW" records since last "RE" record |
100-114 | Social Security Tips | Derived from IDFDV, Identifier: âW2-SSN-TIPâ, total of all code "RW" records since last "RE" record |
115-129 | Advanced Earned Income Credit | Derived from IDFDV, Identifier: âW2-EICâ, total of all code "RW" records since last "RE" record |
130-144 | Dependent Care Benefits | Derived from IDFDV, Identifier: âW2-DEP-CAREâ, total of all code "RW" records since last "RE" record |
145-159 | Deferred Compensation Contributions to Section 401(k) | Derived from IDFDV, Field Identifier âW2-CODE-Dâ, total of all code "RW" records since last "RE" record |
160-174 | Deferred Compensation Contributions to Section 403(b) | Derived from IDFDV, Field Identifier âW2-CODE-Eâ, total of all code "RW" records since last "RE" record |
175-189 | Deferred Compensation Contributions to Section 408(k)(6) | Derived from IDFDV, Field Identifier âW2-CODE-Fâ, total of all code "RW" records since last "RE" record |
190-204 | Deferred Compensation Contributions to Section 457(b) | Derived from IDFDV, Field Identifier âW2-CODE-Gâ, total of all code "RW" records since last "RE" record |
205-219 | Deferred Compensation Contributions to Section 501(c)(18)(D) | Derived from IDFDV, Field Identifier âW2-CODE-Hâ, total of all code "RW" records since last "RE" record |
220-234 | Military Employeeâs Basic Quarters and Combat Pay | Derived from IDFDV, Field Identifier: âW2-CODE-Qâ, total of all code âRWâ records since last âREâ record |
235-249 | Non-Qualified Plan Section 457 | Derived from IDFDV Identifier âW2-NQUAL-457â, total of all code "RW" records since last "RE" record |
250-264 | Employer Contribution to a Health Savings Account | Derived from IDFDV, Field Identifier: âW2-CODE-Wâ, total fo all code âRWâ records since last âREâ record |
265-279 | Non-Qualified Plan Not Section 457 | Derived from IDFDV Identifier âW2-NQUAL-N457â, total of all code "RW" records since last "RE" record |
280-294 | Blank | |
295-309 | Cost of Employer-Sponsored Health Coverage | Derived from IDFDV, Field Identifier âW2-CODE-DDâ, total of all code "RW" records since last "RE" record |
310-324 | Employer Cost of Premiums for Group Term Life Insurance over $50000 | Derived from IDFDV, Field Identifier âW2-CODE-Câ, total of all code "RW" records since last "RE" record |
325-339 | Income Tax Withheld by Third-Party Payer | Derived from IDFDV Identifier âSUB-3RD-PARTY-TAXâ, total of all code "RW" records since last "RE" record |
340-354 | Income from Non-statutory Stock options | Derived from IDFDV, Field Identifier âW2-CODE-Vâ, total of all code "RW" records since last "RE" record |
355-512 | Blank |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RU" |
3-9 | Number of RO Records | Total number of code "RO" records reported since last code "RE" record |
10-24 | Allocated Tips | Derived from IDFDV, Field Identifier: âW2-ALLOC-TIPâ, total of all code "RO" records since last "RE" record |
25-39 | Uncollected Employee Tax on Tips | Derived from IDFDV, Field Identifier: âW2-CODE-Aâ and âW2-CODE-Bâ, total of all code "RO" records since last "RE" record |
40-54 | Medical Savings Account | Derived from IDFDV, Field Identifier: âW2-CODE-Râ, total of all code "RO" records since last "RE" record |
55-69 | Simple Retirement Account | Derived from IDFDV, Field Identifier: âW2-CODE-Sâ, total of all code "RO" records since last "RE" record |
70-84 | Qualified Adoption Expenses | Derived from IDFDV, Field Identifier: âW2-CODE-Tâ, total of all code "RO" records since last "RE" record |
85-99 | Uncollected SSA tax on Group Ins > 50000 | Derived from IDFDV, Field Identifier: âW2-CODE-Mâ, total of all code "RO" records since last "RE" record |
100-114 | Uncollected Medicare tax on Group Ins > 50000 | Derived from IDFDV, Field Identifier: âW2-CODE-Nâ, total of all code "RO" records since last "RE" record |
115-144 | Blank | |
145-159 | Designated Roth Contribution under section 457(b) | Derived from IDFDV, Field Identifier: âW2-CODE-EEâ, total of all code "RO" records since last "RE" record |
160-354 | Blank | |
355-369 | Wages Subject to Puerto Rico Tax Stored as zeroes | |
370-384 | Commissions Subject to Puerto Rico tax Stored as zeroes | |
385-399 | Allowances Subject to Puerto Rico tax Stored as zeroes | |
400-414 | Tips Subject to Puerto Rico tax Stored as zeroes | |
415-429 | Total Wages, commissions, tips, and allowances subject to Puerto Rico tax Stored as zeroes | |
430-444 | Puerto Rico Tax Withheld Stored as zeroes | |
445-459 | Retirement Fund Subject to Puerto Rico tax Stored as zeroes | |
460-474 | Total wages, tips and other compensation subject to Virgin Islands income tax Stored as zeroes | |
475-489 | Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld Stored as zeroes | |
490-512 | Blank |
Column | Description | Source |
---|---|---|
1-2 | Record Identifier | Constant "RV" |
3-512 | To be defined by participating states |
Column | Description | |
---|---|---|
1-2 | Record Identifier | Constant "RF" |
3-7 | Blank | |
8-16 | Number of RW Records Total number of code "RW" records on file | |
17-512 | Blank |
Column | Description |
---|---|
1-1 | - Quarter Ending Code - (M, J, S, or D) |
2-3 | - Reporting Year |
4-9 | - Employer Account Number - Derived from the IDGV State SUI Registration |
10-13 | - First Four significant characters of Company Name |
14-17 | - Constant â0000â |
18-26 | - Employee Social Security Number |
27-31 | - First Five characters of Employee Last Name |
32-40 | - Total Wages paid this quarter (assumes 2 decimal places) |
41-41 | - Blank |
42-42 | - Constant Letter âXâ |
43-80 | - Blank |
Column | Description | Source |
---|---|---|
1-1 | Record Identifier | Constant âAâ |
2-5 | Payment Year Year for which this report is being prepared From user specified FROM-TO period converted to YYYY | |
6-14 | Transmitterâs Federal EIN Enter only numeric characters; omit hyphens, prefixes and suffixes | Derived from IDFDV, Field Identifier: âTRAN EINâ (seq 1010). |
15-18 | Taxing Entity Code | Constant âUTAXâ |
19-23 | Blank | |
24-73 | Transmitter Name The transmitter name of the organization submitting the file | Derived from IDFDV, Field Identifier: âTRAN NAMEâ (seq 1030) |
74-113 | Transmitter Street Address Street address of the organization submitting the file | Derived from IDFDV, Field Identifier:âTRAN ADDRESSâ (seq 1040) |
114-138 | Transmitter City City of the organization submitting the file | Derived from IDFDV, Field Identifier:âTRAN CITYâ (seq 1050) |
139-140 | Transmitter State Standard two character FIPS postal abbreviation | Derived from IDFDV, Field Identifier:âTRAN STATEâ (seq 1060) |
141-153 | Blank | |
154-158 | Transmitter ZIP Code A valid ZIP code | Derived from IDFDV, Field Identifier:âTRAN ZIP CODEâ (seq 1080) |
159-163 | Transmitter ZIP Code extension Use this field as necessary for the four digit extension of ZIP code. Includes a hyphen in position 159 | Derived from IDFDV, Field Identifier:âTRAN ZIP EXTNâ (seq 1070; include â-â in position 159) |
164-193 | Transmitter Contact Title of individual from transmitter organization responsible for the accuracy of the wage report | Derived from IDFDV, Field Identifier:âTRAN CONTACTâ(seq 1090) |
194-203 | Transmitter Contact Telephone Number Telephone number at which the transmitter contact can be telephoned | Derived from IDFDV, Field Identifier:âTRAN CONTACT PHONEâ (seq 1100) |
204-207 | Telephone Extension/Box Transmitter telephone extension or message box | Derived from IDFDV, Field Identifier:âTRAN CONTACT EXTNâ (seq 1110) |
208-213 | Media Transmitter/Authorization Number Identifier assigned to the entity transmitting the media Not require for the District of Columbia | Derived from IDFDV, Field Identifier:âTRAN MEDIA NUMBERâ (seq 1120) |
214-214 | C-3 Data State Specific Data If not used, enter blanks. Not require for the District of Columbia. | |
215-219 | Suffix Code State Specific Data If not used, enter blanks Not require for the District of Columbia. | |
220-220 | Allocation Lists State Specific Data If not used, enter blanks Not require for the District of Columbia. | |
221-229 | Service Agent ID State Specific Data If not used, enter blanks. Not require for the District of Columbia. | |
230-242 | Total Remittance Amount State Specific Data If not used, enter blanks Not require for the District of Columbia. | |
243-250 | Media Creation Date Enter date in MMDDYYYY format | Derived from the System Date |
251-275 | Blank |
Column | Description | Source |
---|---|---|
1-1 | Record Identifier | Constant âBâ |
2-5 | Payment Year | Enter the year for which this report is being prepared |
6-14 | Transmitterâs Federal EIN Enter only numeric characters | Derived from IDFDV, Field Identifier: BASIC EIN (seq 2010) |
15-22 | Computer Enter the manufacturerâs name | Derived from IDFDV, Field Identifier: âBASIC COMPUTERâ (seq 2020) |
23-24 | Internal Label âSLâ, âNSâ, âNLâ, âALâ, or blank for diskette | Derived from IDFDV, Field Identifier: âBASIC INTERNAL LABELâ (seq 2100, first 2 characters) |
25-25 | Blank | |
26-27 | Density â16â, â62â, â38â, or blank for diskette | Derived from IDFDV, Field Identifier: âBASIC DESITYâ (seq 2110) |
28-30 | Recording Code (Character Set) âEBCâ, or âASCâ. Always âASCâ for diskette | Derived from IDFDV, Field Identifier: âBASIC RECOEDING MODEâ (seq 2120, first 3 characters) |
31-32 | Number of Tracks â09â, or â18â, or blanks for diskette | Derived from IDFDV, Field Identifier: âBASIC RECOEDING MODEâ (seq 2120, fourth and fifth character) |
33-34 | Blocking Factor The blocking factor of the file, not to exceed 85. Enter blanks for diskette. | Derived from IDFDV, Field Identifier: âBLOCKING FACTORâ (seq 3050) |
35-38 | Taxing Entity Code | Constant âUTAXâ |
39-146 | Blank | |
147-190 | Organization Name \Name of the organization to which the media should be returned | Derived from IDFDV, Field Identifier: âBASIC NAMEâ (seq 2040) |
191-225 | Street Address Street address of the organization to which the media should be returned | Derived from IDFDV, Field Identifier: âBASIC ADDRESSâ (seq 2050) |
226-245 | City The city of the organization to which the media should be returned | Derived from IDFDV, Field Identifier: âBASIC CITYâ (seq 2060) |
246-247 | State Standard two character FIPS postal abbreviation | Derived from IDFDV, Field Identifier: âBASIC STATEâ (seq 2070) |
248-252 | Blank | |
253-257 | ZIP Code Enter a valid ZIP code | Derived from IDFDV, Field Identifier: âBASIC ZIP CODEâ (seq 2090) |
258-262 | ZIP Code extension Four digit extension of ZIP code, including the hyphen in position 258. | Derived from IDFDV, Field Identifier: âBASIC ZIP EXTNâ (seq 2080) The hyphen (â-â) must be included when defining the IDFDV seq 2080. |
263-275 | Blank |
Column | Description | Source |
---|---|---|
1-1 | Record Identifier | Constant âEâ. |
2-5 | Payment Year Year for which the report is being prepared | |
6-14 | Federal EIN Enter only numeric characters of the Federal EIN | |
15-23 | Blank | |
24-73 | Employer Name The first 50 positions of the employerâs name exactly as registered with the state UI agency | Derived from the Entity |
74-113 | Employer Street Address The street address of the Employer | Derived from the Entity Location |
114-138 | Employer City The city of employerâs mailing address | Derived from the Entity Location |
139-140 | Employer State The standard two character FIPS postal abbreviation of the employerâs address | Derived from the Entity Location |
141-148 | Blank | |
149-153 | ZIP code extension Four digit extension of ZIP code, including the hyphen in position 149. | Derived from the Entity Location |
154-158 | ZIP code Valid ZIP code | Derived from the Entity Location. |
159-159 | Blank | |
160-160 | Type of Employment âAâ (Agriculture), âFâ (Federal), âHâ (Household), âMâ (Military), âQâ (Medicare Qualified Government Employees), âRâ (Regular, all other), or âXâ (Railroad) Not require for the District of Columbia | Derived from IDFDV, Field Identifier: âTYPE OF EMPLOYMENTâ (seq 3020) |
161-162 | Blocking Factor Blocking factor of the file, not to exceed 85 Enter blanks for diskette Not require for the District of Columbia | Derived from IDFDV, Field Identifier: âBLOCKING FACTORâ (seq 3050) |
163-166 | Establishment Number or Coverage Group/PRU Enter either the establishment number of the coverage group/PRU, or blank Not require for the District of Columbia | Derived from IDFDV screen, Field Identifier: âESTABLISHMENT NUMBERâ (seq 3030) |
167-170 | Taxing Entity Code | Constant âUTAXâ |
171-172 | State Identifier Code The state FIPS postal numeric code for the state to which wages are being reported | |
173-187 | State Unemployment Insurance Account Number State UI employer account number | Derived from the IDGV State SUI Registration |
188-189 | Reporting Period â03â, â06â, â09â, or â12â |
190-190 | No Workers/No Wages Enter â0â to indicate that the âEâ record will not be followed by the âSâ record. Enter â1â to indicate otherwise. |
191-191 | Tax Type Code State Specific Data. If not used, enter blanks. Not required for the District of Columbia |
192-196 - Taxing Entity Code - State Specific Data. If not used, enter blanks. - Not require for the District of Columbia.
197-203 - State Control Number. State Specific Data. If not used, enter blanks. - Not require for the District of Columbia.
204-208 - Unit Number. - State Specific Data. If not used, enter blanks. - Not require for the District of Columbia.
209-255 - Blanks.
256-256 - Foreign Indicator. - If data in positions 74-158 is for a foreign address, enter the letter âXâ, else leave it blank. - Derived from IDFDV screen, Field Identifier: âFOREIGN ADDR INDICATORâ (seq 3040)
257-257 - Blank.
258-266 - Other EIN. - Enter Blanks if no other EIN was used. - Derived from IDFDV screen, Field Identifier: âOTHER EINâ (seq 3060) - Not require for the District of Columbia.
267-275 - Blanks.
Record name: Code S â Employee Wage Record
Column Description
1-1 - Record Identifier. - Constant âSâ
2-10 - Social Security Number - Employeeâs social security number; if not known, enter âIâ in position 2 and blanks in position 3-10
11-30 - Employee Last Name. - Enter employee last name.
31-42 - Employee First Name. - Enter employee first name
43-43 - Employee Middle Initial. - Enter employee middle initial. Leave blank if no middle initial
44-45 - State Code - Enter the state FIPS postal numeric code for the state to which wages are being reported
46-49 - Blanks.
50-63 - State QTR Total Gross Wages. - Enter quarterly wages subject to all taxes. - Derived from IDFDV screen, Field sequence 3090 - Not require for the District of Columbia.
64-77 - State QTR Unemployment Insurance Total Wages. - Enter quarterly wages subject to unemployment taxes. - Derived from IDFDV screen, Field sequence 7200
78-91 - State QTR Unemployment Insurance Excess Wages - Quarterly wages in excess of the state UI taxable wage base
92-105 - State QTR Unemployment Insurance Taxable Wages. - State QTR UI total wages less state QTR UI excess wages.
106-120 - Quarterly State Disability Insurance Taxable Wages. - State Specific Data. If not used, enter zero. - Not require for the District of Columbia.
121-129 - Quarterly Tip Wages - Include all tip wages - Not require for the District of Columbia.
130-131 - Number of Weeks Worked. - The number of weeks worked in the reporting period. - Derived from IDFDV screen, Field sequence 3080 - This can either be âPluggedâ as a constant, be picked up from a Pay Component that is previously populated by a UserCalc, or if left null the P2K will compute the value. - Not require for the District of Columbia.
132-134 - Number of Hours Worked. - The number of hours worked in the reporting period. - Derived from IDFDV screen, Field sequence 3300 - Not require for the District of Columbia.
135-142 - Blanks.
143-146 - Taxing Entity Code. - Constant âUTAXâ.
147-161 - State Unemployment Insurance Account Number. - Enter state UI employer account number - SUI Registration Number from IDGV
162-232 DC - Not require for the District of Columbia.
233-275 - Blanks.
Record name: Code T - Total Record
Column Description
1-1 - Record Identifier. - Constant âTâ
2-8 - Total Number of Employees. - The total number of âSâ records since the last âEâ record
9-12 - Taxing Entity Code. - Constant âUTAXâ.
13-26 - State QTR Total Gross Wages for employer - QTR gross wages subject to all taxes. Total of this field on all âSâ records since the last âEâ record. - Not require for the District of Columbia.
27-40 - State QTR Unemployment Insurance Total Wages for employer. - QTR wages subject to state unemployment taxes. Total of this field on all âSâ records since the last âEâ record.
41-54 - State QTR Unemployment Insurance Excess Wages for employer. - QTR wages in excess of the state UI taxable wage base Total of all âSâ records since the last âEâ record.
55-68 - State QTR Unemployment Insurance Taxable Wages for employer. - QTR UI total wages less state QTR UI excess wages. Total of all âSâ records since the last âEâ record.
69-81 - Quarterly tip wages for employer. - Enter all tip income. Total of this field on all âSâ records since the last âEâ record. - Not require for the District of Columbia.
82-87 - UI tax rate this quarter. - The employer UI rate for this reporting period. One decimal point followed by 5 digits e.g. 2.8%=â.02800â.
88-100 - State QTR UI taxes due - UI taxes due. QTR state UI taxable wages times UI tax rate.
101-111 - Previous Quarter(s) underpayment. - State Specific Data. If not used, enter zero.
112-122 - Interest. - State Specific Data. If not used, enter zero.
123-133 - Penalty. - State Specific Data. If not used, enter zero.
134-148 DC - Not require for the District of Columbia.
149-159 - Employer Assessment Amount. - State Specific Data. If not used, enter zero.
160-174 DC - Not require for the District of Columbia.
175-185 - Total Payment Due. - State Specific Data. If not used, enter zero.
186-226 DC - Not require for the District of Columbia.
227-233 - Month-1 Employment for employer. - Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month. Total fo all âSâ records after the last âEâ record.
234-240 - Month-2 Employment. - Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month. Total fo all âSâ records after the last âEâ record.
241-247 - Month-3 Employment. - Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month. Total for all âSâ records after the last âEâ record.
248-267 DC - Not require for the District of Columbia.
268-275 - Blanks.
Record name: Code F - Final Record
Column Description
1-1 - Record Identifier. - Constant âFâ.
2-11 - Total Number of Employees in File - Enter the total number of âSâ records in the entire file
12-21 - Total Number of Employers in File - Enter the total number of âEâ records in the entire file
22-25 - Taxing Entity Code. - Constant âUTAXâ
26-40 - Quarterly Total Gross Wages in File - QTR gross wages subject to all taxes. Total of this field for all âSâ records in the file - Not require for the District of Columbia.
41-55 - Quarterly State Unemployment Insurance Total Wages in File - QTR wages subject to state UI tax. Total of this field for all âSâ records in the file
56-70 - Quarterly State Unemployment Insurance Excess Wages in File - QTR wages in excess of the state UI taxable wage base. Total of this field for all âSâ records in the file
71-85 - Quarterly State Unemployment Insurance Taxable Wages in File - State UI gross/total wage less quarterly state UI excess wages. Total of this field for all âSâ records in the file
86-100 - Quarterly State Disability Insurance Taxable Wages in File. - State Specific Data. If not used, enter zero. - Not require for the District of Columbia.
101-115 - Quarterly Tip Wages in File. - Enter all tip income. Total of this field on all âSâ records in the file. - Not require for the District of Columbia.
116-123 - Month-1 Employment for employers in File. - Total number of employees covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month. Total of this field on all âSâ records in the file.
124-131 - Month-2 Employment for employers in File. - Total number of employees covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month. Total of this field on all âSâ records in the file.
132-139 - Month-3 Employment for employers in File. - Total number of employees covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month. Total of this field on all âSâ records in the file.
140-275 - Blanks.
Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
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