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Arkansas Annual and Quarterly Reporting#

What's New for Tax Year 2011#

The following changes have been noted for reporting W2 wages to the Federal Government:

• (W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
• (W2 Form) Code DD is added to box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011.
• (W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2.
• (W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field.
• (W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
• (W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159)

Set Up#

This document contains abbreviated set up requirement for the specific state only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

• IDGV Definition Tab must be set up for ‘State Registration’ for State/Province: Arkansas
• IDGV Variables Tab must be set up for ‘State Registration’ for State/Province: Arkansas

‘W2 STATE MEDIA FILING’

AR state accepts W2 wage report with Federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However it must be set to ‘02’ if a W2 magnetic media file is required for the state of AR only)

State File Procedures#

• The Arkansas Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 (formerly MMREF-1) format
• The Arkansas Department of Labor also accepts UI wage filing via media using the ICESA format. ??
• Record Codes required are: Code RA,RE,RW,RS,RT,RF (or Code E and S for UI reporting)
• Arkansas State requires to file the AR State file by itself, therefore the user must set up IDGV as follows:
  • For State Registration of Arkansas, the IDGV Variable tab:
    • ‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State File

Annual W2 Wage Reporting – EFW2 (Formerly MMREF1) Format#

The user must run RPYEU and select the following to generate Arkansas State file information:

Report List Filters, Select State:	Arkansas, USA
Parameters, Annual Form Code:	(example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type:	Year
Parameters, Period End Date:	Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format:	State File Format

The Directory and Media File Name parameters must be populated or an output file will not be produced.

ICESA for Arkansas#

RPYEU must be run and the following selected to generate Arkansas State file information:

Media Format:	- State SUI File Format
Select State:	- Arkansas, USA

• Client must select state ARKANSAS in the ‘Report List Filters’.

- Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - Period Type: Quarter. - Period End Date: Enter the quarter end date, i.e. 30-Jun-2011. - Media File Type: State SUI File Format. - If the Directory Name/Media File Name is not supplied, an output file will not be produced.

Quarterly UI Wage Magnetic Media File Format - ICESA Layout#

There are Arkansas specific requirements which are not the standard record format.

Quarterly UI Wage Reporting - ICESA Format#

- The user must run RPYEU and select the following to generate Alabama State file information: Media Format: - State SUI File Format Select State: - Arkansas, USA

- Client must select state ARKANSAS in the ‘Report List Filters’. - Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation. - Period Type: Quarter. - Period End Date: Enter the quarter end date, i.e. 30-Jun-2011. - Media File Type: State SUI File Format. - If the Directory Name/Media File Name is not supplied, an output file will not be produced.

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Notes#

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Colorado Annual and Quarterly Reporting#

What's New for Tax Year 2011#

There are no file format changes in wage reporting in tax year 2011 for the state of Colorado.

Set Up#

IDGV - State Registration

• The IDGV Definitiontab must be set up for ‘State Registration’ for State/Province: Colorado.
• The IDGV Variables tab must be set up for ‘State Registration’ for State/Province: Colorado.
  • ‘W2 STATE MEDIA FILING’ must be ‘02’ to generate CO State magnetic media file for CO State only.

State File Procedures#

• The Colorado Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 (formerly MMREF1) format
• Record Codes required are: Code RA,RE,RS,RF
• Colorado State requires to file the CO State file by itself, therefore IDGV must be set up as follows:
  • for State Registration of Colorado, the IDGV Variable:
    • ‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file

Annual W2 Wage Reporting – EFW2 (formerly MMREF-1) format#

RPYEU must be run and the following selected to generate Colorado State file information:

Media Format:	State File Format
Select State:	Colorado, USA

State Media Magnetic Media Reporting – EFW2 (Formerly MMREF1) Format#

Colorado state accepts W2 Wage Reporting in the standard Social Administration MMREF-1 specification.

Record name

Code RA - Transmitter Record

Quarterly UI Wage Reporting – ICESA format#

RPYEU must be run and the following selected to generate Colorado State file information:

Media Format:	State SUI File Format
Select State:	Colorado, USA

• Annual Form Code – Use the standard supplied form code HL$US-W2-2012. You will have to enter the Variables in this form code for specific use in your installation.
• The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in ICESA format. – Use the supplied form code ‘HL$US-QTR-2012’. You will have to enter the Variables in this form code for specific use in your installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

ICESA for Colorado#

• The format details are found at the Colorado Department of Labor and Employment