NEW YORK STATE TAX CALCULATION#
State Tax Calculation - General Set Up#
Please refer to the US Federal Tax Calculation document's 'General Set Up' section for all set up requirements.At state level, the following screens should be verified set up for each state:
IPUTR#
This screen is used to:- view US Tax Rates by state and to enter the Overridden rates and Wage Base.
- suppress some SUTA Surcharge Calculation for some states by checking the 'Do not Calculate' toggle
IPUTP #
This screen is used to:- view US Tax Miscellaneous Parameters by the states that are applicable for IPRLU
IDGV#
- This screen may optionally contain specific Override rates and Wage bases by Government Registration for each Registration from the Pay Header's group
- IDGV overridden amounts take precedence over the IPUTR overridden amounts
IPRLU/IPRULS #
- Each employee must be set up with the applicable Tax Methods
- Miscellaneous Tax Parameters must be set up by the states that need to be paid
UPRLU #
This process audits the US Tax Filing information and generates IPRLU Miscellaneous Tax Parameters information according to IMCT set upIPPH #
- The Pay Header tab must specify the default Work Jurisdiction and Home Jurisdiction
- In the Pay Lines tab, the Jurisdiction field must specify the Work Jurisdiction of this pay line
- After Trial Calc or UPCALC, the Pay Amounts tab will contain all US Taxation amounts in summary that are used for the calculation of net pay
- The Pay Jurisdiction tab contains the default Work Jurisdiction and Home Jurisdiction
- After Trial Calc or UPCALC, the Pay Jurisdiction tab contains all US Taxation amounts by jurisdiction in detail
New Mexico State Tax Calculation#
On IPUTR, there is a list of applicable taxes to be calculated for State of New Mexico:| 35-000-0000-SIT-000 | New Mexico State Tax |
| 35-000-0000-ER_SUTA-000 | New Mexico State Unemployment Tax |
| 35-000-0000-WC-000 | New Mexico Worker's Compensation |
| 35-000-0000-ER_EHT-000 | New Mexico Worker's Compensation Assessment Fee - Employer |
NM – IPRLU Set Up#
The Miscellaneous Tax parameters must be set up for the following Miscellaneous Identifiers. If these identifiers do not exist, UPCALC will generate the default entries for the identifiers.| Miscellaneous Identifiers | Description |
|---|---|
| FILINGSTATUS | Mandatory 'S'-single, 'M'-married, or 'MH'-married but w/h at higher single rate |
| TOTALALLOWANCES | Optional Enter the total number of allowances |
On the IPRLU State tab ‘WC Method’ may be set up with an override ‘Calc by US Taxation’ or ‘Both by IPWC and US Taxation’ in order to calculate the New Mexico Workers Compensation by Symmetry Taxation.
WC Method ‘Calc by IPWC Class’ will calculate WC using the rates defined in IPWC, the WC tax identifier in IPUTR will not calculate if this method is selected.
If the IPRLU WC Method is not set up, then IPPGU Pay Category WC Method will be used.
NM – ER SUTA Rate#
ER SUTA may be bypassed on IPUTR with ‘Do not Calculate’ or IPRLU ‘SUI ER Method’ = ‘Do not Calculate’.There are two options to set up the ER SUTA rate by state:
- IPUTR
- Enter the SUTA ER rate that is given by the government on the Override Tax Rate field.
- This rate is applicable for the entire company within the State of New Mexico.
- IDGV
NM – IPPC / PC Usages#
IPPC – Set up Pay Components by PC UsagesIn order to calculate the following taxes, set up IPPC for these PC Usages:
| Usage | Description |
|---|---|
| 7006 | Workers Comp Employee Tax |
| 7430 | NM-WC Assessment Fee - Employer |
NM – Special Taxes#
IPUTR – Worker’s Compensation- New Mexico Worker's Compensation
- Check the ‘Do Not Calculate’ toggle on IPUTR to bypass WC Calculation if desired.
- IPRLU or IPPGU may specify WC Method = ‘Calc by US Taxation’ or ‘Both by IPWC and US taxation’ to calculate WC using Symmetry.
- The New Mexico Workers Compensation tax is $2 per quarter fee paid by the employee.
- Symmetry provides an option to prorate this Workers Compensation Tax by pay period, however the ‘Prorate Option’ will not be used due to rounding issues as follows:
e.g. In one year, there are four quarters in a year, $2 x 4 = $8 per year.- For BW payroll, there are 26 pays in one year, $8 / 26 = $0.31 per pay, therefore $0.31 should be taken for each pay period until the $2 quarterly maximum is reached.
- However, $0.62 will be withheld when both Regular and Suppl wages are paid in one pay; for the quarter with 6 pays, $0.31 x 6 = $1.86, for the quarter with 7 pays, $0.31 x 7 = $2.17 with maximum of $2.00.
- During the last pay of a quarter, if the ‘Prorate Option’ is set to False, then Symmetry will catch the remainder of the Workers Compensation tax for the quarter.
- However, the last pay of a quarter for each employee varies depending on if the employee will be paid, therefore the ‘Prorate Option’ will not be used.
- Workers Compensation will be calculated the first time the employee is paid in a quarter, this coincides with the Employer New Mexico Worker's Compensation Assessment Fee as below.
- New Mexico Worker's Compensation Assessment Fee
NM – Trial Calc Example#
Example (1) Proration of New Mexico Workers Compensation Tax (PC 5331) Note, this proration is not used. Symmetry Set Up - NM_01.jpgIPRLU Miscellaneous Tab
NM0001 - FILINGSTATUS = S
| PC 8046 Res SIT Earn | = 2577.97 |
| PC 6042 Res SIT | = 111.71 |
| PC 8056 Res SSP Earn | = 914.01 x 4.9 % |
| PC 6052 Res Supp Tax | = 44.79 |
| PC 5330 NM-WC Assessment Fee-ER | = IPUTR 35-000-0000-ER_EHT-000 Tax Rate 2.30 per quarter |
| = 2.30 | |
| PC 5331 Workers Comp Tax | = IPUTR 35-000-0000-WC-000 Tax Rate 2.00 per quarter In one year, there are four quarters in a year, $2 x 4 = $8 per year For BW payroll, there are 26 pays in one year, $8 / 26 = $0.31 per pay $0.31 will be taken for Regular wages and/or Supplemental wages until $2 quarterly maximum is reached $.0.31 for Regular Wages and $0.31 for Sup Wages = 0.62 |
| PC 6703 SUI ER Contr | = 3653.59 x IPUTR 35-000-0000-ER_SUTA-000 Override Tax Rate 0.054 |
| = 197.29 |
Example (2) - NO Proration of New Mexico Workers Compensation Tax (PC 5331)
Note, this proration is used.
Symmetry Set Up - NM_02.jpg
| PC 5331 Workers Comp Tax | = IPUTR 35-000-0000-WC-000 Tax Rate 2.00 per quarter |
| = 2.00 Workers Compensation will be calculated the first time the employee is paid in a quarter, this coincides with the Employer New Mexico Worker's Compensation Assessment Fee. |
In this case, calculate WC via Usercalc instead of by Symmetry. In Usercalc, calculate the employee and employer WC portion and store in pay component before US Taxation Pay point. Then include this employee WC pay component into the Elements of Pre-State Earnings (Usage 6651) and Pre-SUI Employer Earnings (Usage 6752). This approach truly reflects the Employee WC portion in the Pre-Tax Earnings pay components and will carry through the system for the use of Self-Adjust method etc.
Notes#
Click to create a new notes page1 NY – New York
On IPUTR, there is a list of applicable Taxes to be calculated for State of New York.
36-000-0000-SIT-000 New York State Tax 36-000-0000-ER_SUTA-000 New York State Unemployment Tax 36-000-0000-ER_SUTA_SC-025 New York Reemployment Fund 36-000-0000-SDI-000 New York SDI 36-000-0000-ER_POP-001 NY Waterfront Payroll Tax - Employer (only select NY Harbor Employers) 36-000-0000-ER_POP-008 New York MCTMT Employer Payroll Tax 36-000-0000-ER_MCTMT-000 New York MCTMT Tax (obsolete after Jan, 2012)
If UPUTR is run with list of Jurisdictions, then the following entry will exist: 36-000-975772-CITY-000 New York City Tax 36-000-971828-CITY-000 Yonkers City Tax
35.1 NY – IPRLU Set Up
- The Miscellaneous Tax Parameters must be set up for the following Miscellaneous Identifiers
FILINGSTATUS - Mandatory,- 'S'-single, 'M'-married, 'H'-head of household, or 'MH'-married but w/h at higher single rate. TOTALALLOWANCES - Optional, enter the total number of allowances. ADDITIONALWH-NYC - Optional, this is the additional tax to be added to New York City Tax ADDITIONALWH-YONKERS - Optional, this is the additional tax to be added to Yonkers City Tax TOTALALLOWANCESNYC - Optional, this is used for New York City Tax
35.2 NY – ER SUTA
User may bypass ER SUTA on IPUTR with ‘Do not Calculate’ or IPRLU ‘SUI ER Method’ = ‘Do not Calculate’. There are 2 options to set up ER SUTA and EE SUI by State:
(1) IPUTR - enter the SUTA ER Rate that is given by the Government on the Overridden Rate field - this rate is applicable for the entire company for State of New York
(2) IDGV - if there is a specific rate given by the government for different State Registration #, - then enter on IDGV by ‘Reg Type’, this overrides the IPUTR Rate
35.3 NY – EE SDI
IPUTR - the SDI Rate and Tax Limit Amount are supplied and will be used as default - New York State Disability Insurance is computed as 0.5% of gross wages with a maximum weekly amount of $0.60 (for 2011). Symmetry will prorate the tax for all pay periods, this will cause the SDI earnings to differ than the amount calculated by Vertex.
- by default, this taxes will be calculated unless IPUTR ‘Do Not Calculate’ Toggle is checked or IPRLU ‘SDI EE Method’ = ‘Do not Calculate’
35.4 NY – IPPC / PC Usages
IPPC – Set up Pay Components by PC Usages
If user wants to calculate the following taxes, please set up IPPC for these PC Usages:
Usage Description 7450 State NY-Reemployment Fund 7452 State NY-MCTMT Commuter Tax 7422 State NJ/NY Waterfront Tax
35.5 NY – Special Taxes
IPUTR - Employer SUTA Surcharge Tax
(1) New York Reemployment Fund - by default, the following taxes will be calculated unless IPUTR ‘Do Not Calculate’ Toggle is checked or IPRLU ‘SUI ER Method’ = ‘Do not Calculate’ - this tax will be stored into Pay Component with Usage 7450 – NY-Reemployment Fund
(2) NY Waterfront Payroll Tax - Employer (only select NY Harbor Employers) - by default, this tax will be calculated unless the ‘Do Not Calculate’ Toggle is checked - this tax will be stored into Pay Component with PC Usage 7422 – NJ/NY Waterfront Tax
(3) New York MCTMT Tax - this tax will be stored into Pay Component with Usage 7452 – NY MCTMT Commuter Tax
- beginning the second quarter of 2012, an employer is subject to withhold this tax as a Percent of Payroll tax base on the Payroll Expense of a quarter http://www.tax.ny.gov/bus/mctmt/mctmt_changes.htm
- to calculate this tax, the user must determine the MCTMT Rate base on the estimation of their Company’s Payroll Expense in a quarter and enter the rate on IPUTR 36-000-0000-ER_POP-008
- this tax will be calculated and store at the employee level so that the employee can do journal entries for this tax or do burden charges etc in the general ledger system
(4) 36-000-975772-CITY-000 New York City Tax 36-000-971828-CITY-000 Yonkers City Tax
- City Taxes are calculated by GNIS Code, please set up Pay Components for City Tax PC Usages
35.6 NY – Trial Calc Example
Work GEO: NY 36-119-971828 Yonkers
IPRLU NY0001 FILINGSTATUS = S NY0004 ADDITIONALWH-YONKERS = 16
PC 8046 Res SIT Earn = 3578.04 PC 8056 Res SSP Earn = 1860.58
PC 6042 Res SIT = 211.45 PC 6052 Res SIT Sup = 181.78
PC 6703 SUI ER Contr = 5846.15 x IPUTR 34-000-0000-ER_SUTA-000 Overridden Rate 0.099 = 578.77
PC 6721 SDI EE = SDI EE is 0.5% of gross wages with a maximum weekly amount of $0.60 = $240 x IPUTR 36-000-0000-SDI-000 Rate 0.005 = 1.20 - Period To Date SDI is checked to not to exceed weekly max
PC 5322 NJ/NY Waterfront Tax = 5846.15 x IPUTR 36-000-0000-ER_POP-001 Rate .002 (check rate later) = 116.92
PC 5350 NY-Reemployment Fund = 5846.15 x IPUTR 36-000-0000-ER_SUTA_SC-025 Rate .000075 = 4.38
PC 5352 NY-MCTMT Commuter Tax = 5655.53 x IPUTR 36-000-0000-ER_POP-008 Override Tax Rate .0034 = 19.23
PC 6951 Res CITY Tax = 3578.04 = 37.15 - this amount includes IPRLU ADDITIONALWH-YONKERS
PC 6931 RCITY Sup Tax = 1860.58 = 18.18
